what is a live powerpoint presentation

How To Use PowerPoint Live in Microsoft Teams (Complete Guide)

Are you looking to make your presentations more engaging and collaborative? With Microsoft Teams and PowerPoint Live, you can do just that! In this comprehensive guide, you’ll learn how to make the most of PowerPoint Live in Microsoft Teams.

So, let’s dive in and learn how to use PowerPoint Live to make your presentations more effective!

Short Answer

To use it, you need to create a Microsoft Teams meeting and then add the PowerPoint file you want to present.

You can then move through the slides and engage with your team via chat, polls, and Q&A.

What is PowerPoint Live in Microsoft Teams?

PowerPoint Live in Microsoft Teams is a great way to keep remote teams engaged and connected.

For example, users can create polls and quizzes to get instant feedback from their audience.

This makes it easier to collaborate on documents or display other visuals during the presentation.

Benefits of Using PowerPoint Live

PowerPoint Live in Microsoft Teams offers numerous advantages to users who want to share and collaborate in real-time.

One of the primary benefits of using PowerPoint Live is its ability to help users create an interactive presentation with minimal effort.

In addition, PowerPoint Live allows users to host Q&A sessions with their audience and take polls in order to get feedback on their presentation.

This feature is especially useful for remote teams who need to reach a larger audience than what a single meeting can accommodate.

With its live collaboration features, users can easily share notes, take polls, and host Q&A sessions.

How to Set Up PowerPoint Live in Microsoft Teams

The first step is to open Microsoft Teams and create a new presentation.

To do this, click the Insert tab at the top of the PowerPoint window and select the type of slides you want to add.

To do this, click the Share button at the top of the PowerPoint window and select Present Live.

You can then interact with the participants by sharing notes, taking polls, or collaborating on slides.

With PowerPoint Live, you can keep your remote teams engaged and connected, no matter where they are.

How to Share a PowerPoint Presentation in Microsoft Teams

From there, click on Share in the top right corner of the screen.

Once the presentation is shared, you can then start a presentation session.

You can also use the Share Notes feature to share any notes you have with the participants.

You can also use the Poll feature to ask questions and get feedback from the participants.

Finally, if you want to collaborate with other participants on the slides, you can use the Collaborate feature.

By following these simple steps, you can easily use PowerPoint Live in Microsoft Teams to share and collaborate on presentations with any number of participants.

How to Collaborate on Slides in Microsoft Teams

With Powerpoint Live, users can share their presentations, notes, and polls with participants in real-time.

This can be done by selecting the Create tab at the top of the screen and then selecting the Create PowerPoint Live option.

Once everyone is invited, users can begin collaborating on the slides.

Any changes made by one user will be reflected in the slides for all participants.

The poll will be shown on the slides and participants can then answer the question.

This will allow them to share their presentation with anyone with a web browser.

By using the collaborative features, users can make changes in real-time, take polls, share notes, and even broadcast their presentation to a larger audience.

How to Host Q&A Sessions with PowerPoint Live

With the Q&A feature, you can easily collaborate on slides, get feedback from participants, and even broadcast your presentation to a larger audience.

Once your slides are uploaded, you can invite participants to join your presentation.

You can also use the Polls feature to engage with your audience and get feedback.

Once your presentation is live, anyone can join and watch your presentation from their device.

How to Broadcast Your Presentation to a Larger Audience

Broadcasting your presentation to a larger audience can be a great way to engage remote teams and add an extra layer of interactivity to your presentation.

Once the meeting has started, click on the Share button in the top right corner of the screen.

You can use the Q&A feature to ask questions and get immediate feedback from your audience.

This is a great way to keep track of your presentation and make sure youre covering all the key points.

Final Thoughts

Now you have a complete guide on how to use PowerPoint Live in Microsoft Teams.

So what are you waiting for? Start using PowerPoint Live in Microsoft Teams today and experience the power of collaboration!

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How to Use PowerPoint Live in Teams: A Step-by-Step Guide

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PowerPoint Live is a powerful tool for creating and delivering presentations, and it’s now available in Microsoft Teams. This feature allows you to present your slides in Teams meetings with interactive features and accessibility options. As a presenter, you can share, navigate, annotate, and customize your presentation view. As an audience member, you can follow along and interact with the presentation in real-time.

To use PowerPoint Live in Microsoft Teams, you’ll need to open the PowerPoint file within Teams and click on the “Share” button in the top right corner of the screen. This will open a window where you can select the people you want to share the presentation with. Once you’ve selected the people, click “Share” to send the presentation to them. From there, you can click the “Present in Teams” button in the top right corner of the PowerPoint window to start the presentation.

Collaboration is made easy with PowerPoint Live in Teams. You can work with others to create and edit presentations in real-time, and then present them to your team members during a meeting. This feature is especially useful for remote teams or those who work from different locations. With PowerPoint Live in Microsoft Teams, you can make your presentations more engaging and interactive, and collaborate with your team members more effectively.

JUMP TO TOPIC

Using PowerPoint Live in Teams Meetings

Navigating through slides, interactive elements and feedback, accessibility features for inclusivity, effective use of visual aids, managing co-presenters and participant interaction, post-presentation collaboration and feedback, setting up your presentation.

Before presenting your PowerPoint slides in a Microsoft Teams meeting, you need to make sure that your presentation is set up correctly. In this section, I will guide you through the process of setting up your presentation so that you can make the most out of PowerPoint Live in Teams.

To use PowerPoint Live in a Teams meeting, you need to first join the meeting and then share your presentation. Here’s how you can do it:

• Join a Teams meeting or start an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows or Mac.
• Click on the “Share” button in the top right corner of the screen.
• Under the “PowerPoint Live” section, choose the PowerPoint file you want to present.
• If you don’t see the file in the list, select “Browse OneDrive” or “Browse my computer”.

Once you have selected your presentation, click on the “Share” button to send the presentation to the other participants in the meeting.

Once you have shared your presentation, you can start navigating through your slides. Here’s how you can do it:

• To move to the next slide, click on the “Next slide” button in the presenter view or use the arrow keys on your keyboard.
• To go back to the previous slide, click on the “Previous slide” button in the presenter view or use the arrow keys on your keyboard.
• To switch to presenter view, click on the “Presenter view” button in the top right corner of the screen.
• To switch to private view, click on the “Private view” button in the top right corner of the screen.

Presenter view allows you to see your speaker notes and slide thumbnails preview, while private view allows you to see your presentation without any distractions.

In conclusion, setting up your presentation correctly is crucial to make the most out of PowerPoint Live in Teams. By following the steps outlined in this section, you will be able to share your presentation and navigate through your slides with ease.

Enhancing Audience Engagement

As a presenter, keeping your audience engaged and interested is crucial for a successful presentation. With PowerPoint Live in Teams, you can use interactive elements and receive real-time feedback to enhance audience engagement.

PowerPoint Live in Teams allows you to use interactive elements such as polls and quizzes to keep your audience engaged. You can also receive real-time feedback through reactions, chat messages, and raised hands. This feature enables you to read the room and adjust your presentation accordingly.

To use interactive elements, simply select the “Forms” button in the PowerPoint Live toolbar and choose the type of interactive element you want to use. You can also monitor the audience’s reactions and feedback by selecting the “Reactions” and “Chat” buttons in the toolbar.

PowerPoint Live in Teams also offers accessibility features to ensure inclusivity for all audience members. Screen readers can read the presentation aloud, and high contrast slides can be used for visually impaired individuals. Additionally, closed captioning can be enabled for those who are hearing impaired.

To enable accessibility features, select the “Accessibility” button in the PowerPoint Live toolbar. From there, you can choose to enable closed captioning or high contrast slides.

In conclusion, PowerPoint Live in Teams offers many features to enhance audience engagement and inclusivity. By using interactive elements and receiving real-time feedback, you can keep your audience engaged and adjust your presentation accordingly. Additionally, accessibility features ensure that all audience members can fully participate in the presentation.

Advanced Presentation Techniques

Visual aids are an essential tool for any presentation, and PowerPoint Live in Teams offers a range of options to enhance your delivery. The use of videos, pen, laser pointer, and highlighter can help to keep your audience engaged and focused on the content. However, it’s important to use these tools judiciously and not overdo it.

For instance, videos can be a powerful tool to illustrate a point, but they should be used sparingly to avoid overwhelming the audience. The pen and laser pointer can be used to highlight specific points on the slide, and the highlighter can be used to emphasize particular text or images. However, it’s essential to avoid excessive use of these tools as it can be distracting.

One of the significant benefits of PowerPoint Live in Teams is the ability to have multiple co-presenters and participants. However, managing these interactions can be challenging, especially if you have a large audience.

To manage co-presenters, it’s essential to establish clear roles and responsibilities before the presentation. This can help to avoid confusion and ensure that everyone knows what they need to do. Additionally, it’s crucial to test the presentation with all co-presenters to ensure that everything runs smoothly.

Participant interaction is also an important aspect of any presentation, and Teams offers several tools to facilitate this. The chat feature can be used to allow participants to ask questions or provide feedback, and links can be shared to external resources or additional information. It’s also crucial to ensure that the font size is appropriate and that the presentation is optimized for bandwidth and audio quality.

In conclusion, PowerPoint Live in Teams offers a range of advanced presentation techniques that can help to enhance your delivery and engage your audience. However, it’s important to use these tools judiciously and manage co-presenters and participant interaction effectively to ensure a successful presentation.

Once the presentation is over, PowerPoint Live in Teams offers a variety of ways to collaborate and receive feedback from your audience.

One of the best features of PowerPoint Live is that it allows you to share your presentation with your audience in real-time. This means that you can collaborate with your team members or clients, even if they are not in the same room as you. You can also use the grid view to see all the attendees, making it easier to communicate with them.

Another great feature of PowerPoint Live is that it allows you to receive feedback from your audience. You can use the chat feature to receive questions and comments from your audience, and you can also use the raised hand feature to allow your audience members to ask questions. This feedback can be invaluable in improving your presentation skills and making your presentations more effective.

If you want to share your presentation with your team or clients after the meeting, you can save it to OneDrive or SharePoint. This makes it easy for everyone to access the presentation and collaborate on it later. You can also use PowerPoint Live to share content during training courses or other educational events, making it easier to engage your audience and keep them interested.

Overall, PowerPoint Live in Teams is an excellent tool for anyone who wants to create engaging and effective presentations. Whether you are a business professional, teacher, or student, PowerPoint Live can help you create presentations that are both informative and engaging. So if you haven’t tried it yet, give it a try and see how it can help you create more effective presentations.

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The PowerPoint Blog

Powerpoint presentation live is live.

A feature I’ve been excited for since the Microsoft team first teased it to the MVPs last year is finally here. Microsoft has been taunting us with the new Live Presentations feature, and it’s ready for you to try out – just in time for all the virtual meetings and conferences going on!

So what is it?  PowerPoint Live Presentations  is a new way to share a PowerPoint presentation. The presenter can now put the presentation right on their audiences’ devices. And it adds some new presentation capabilities for the audience. Anyone invited can watch the presentation you are presenting live on their mobile device or computer screen, they can go back to see any previously-presented slides (but not get ahead of you), give live feedback, and most amazing, see live transcription of your presentation – in virtual any language ! And each person viewing can choose the language of their choice for the transcription!!

On the next post I am going to walk through the process of starting a presentation as a Live Presentation. But the basics are:

• Presenters must have a Microsoft 365 subscription
• The presentation must present from PowerPoint online (note: truly run PowerPoint only, not a OneDrive presentation opened in the desktop app or Teams)
• Any viewing does not need a Microsoft 365 subscription (yay!)
• The viewer just needs the QR code or URL (see the next post for how to and a demo)

The viewing/audience experience:

• During the presentation, the slides display and update in real time
• It is slides and voice, no webcam
• Everyone watching can independently view previous slides (but can’t go past the slide you’re currently on)
• Everyone watching can choose 1 of 60+ languages to have your talk automatically, and in very close to real time, transcription
• The audience can “react” to each slide with a set of emojis such as “thumbs up,” “laughing,” or “puzzled” that appear briefly on the presenter’s screen (I am not certain I see this feature liked in professional corporate presentations, but it is going to be a hit with those younger than me!)

After the presentation ends:

• The audience screen pops up a short survey with categories such as Slide Design and Speaker Skills
• The presenter receives an email with a summary of the feedback; how many reactions, which slide received the most reactions, and the audience evaluation (anonymous and compiled)

The live transcription, available in 60+ languages, is a technology marvel. I have the opportunity to be a part of several corporate meetings each year that have live audio translation. While the Presentation Live transcription is not going to replace that, it is amazing and will make presentations far more accessible to multiple language audiences.  The Presentation Live transcription is text only, not audio. It is fast, I would say pretty good, and in our internal tests, the bilingual members of our TLC creative team said that the other languages are pretty spot on.

[videopack id=”14381″ width=”464″]https://thepowerpointblog.com/wp-content/uploads/2020/06/PresentationLive-3.mp4[/videopack]

We’re pretty exited about the capabilities and possibilities of PowerPoint Live Presentations. Stay tuned as we spend the next few posts going more in depth on the Presentation Live features!

Watch Reimagine Education and learn what's new with responsible AI in education >

• Learning Accelerators
• Published Nov 1, 2022

Bring presentations to life with PowerPoint Live

• Content type
• Microsoft 365

Classrooms around the world contain students with very diverse abilities and needs, and research shows that this diversity has increased in recent years. For example, as of 2018 in the United States there were more than 5 million English as a second language (ESL) learners, accounting for approximately 10.2% of the total student population. 1  According to some estimates, that percentage could rise to 25% by 2025. 2  Additionally, approximately 15% of all people in the U.S. have a disability 3 , and as of the 2020-21 school year, more than 7.2 million students received special education services. 4  This highlights the importance of designing learning tools that can help students, teachers, and parents learn, understand, and communicate in ways that match their preferences and abilities. 

Microsoft Education is committed to doing our part to help schools achieve the UN Sustainable Development Goal #4, to “ensure inclusive and equitable quality education and promote lifelong learning opportunities for all,” 5  and one way we do that is by developing tools to reduce barriers to success for all learners. 

The latest in our series of Accelerate Learning kits, “ Real-Time Translation in Live Presentations ,” explores how artificial intelligence (AI) translation tools can be used to provide equitable learning for ESL speakers, or anyone with hearing or language processing difficulties. The translation feature available when activating “Live Presentations” in the PowerPoint web app is just one of many built-in features in  Microsoft 365 for education  that can benefit users of all different experience levels and abilities. 

We’ve written about several other features including:

• Using Live Captions in OneNote for more inclusive learning
• Help students become more confident speakers
• Checking for accessibility: boosting opportunity in 3 clicks!

PowerPoint Live beyond the classroom

One use for Real-Time Translation is to support ESL students as they become more skilled with English. This is a great example of Microsoft’s commitment to AI for Good — read on for more ways it can be used. 

As a stand-alone feature, PowerPoint Live Presentations can bring your stories to life and  help everyone follow along and understand. Consider a parent-teacher night or an in-person school curriculum event. The presenter can generate a public Live Presentations link, and when attendees open this link with their own devices, they’ll be able to see the presentation captioned in the language of their choice, or view a transcript. They’ll also be able to navigate back to previous slides they may have missed. With these features, everyone can see, understand, and revisit any section of the presentation they’d like. Distractions, poor acoustics or being far away from the speaker won’t prevent them from listening and participating. The audience can also provide feedback to the speaker at the close of the presentation with an automatic survey feature. 

If you have Microsoft Teams available, you can go one step further with PowerPoint Live in Teams. As a teacher or presenter, you get a unique view that lets you control your presentation while staying engaged with your audience. You’ll be able to see their cameras, raised hands, reactions, and chat conversations. Using the cameo feature, you can insert a live camera view of yourself directly into your slides, bringing your content to life.

Presenter view with PowerPoint Live in Teams 

Your students will be able to personalize their viewing experience with captions, high-contrast slides, and slides translated into their native language, without affecting anyone else.   

Audience/Student view with PowerPoint Live in Teams

How does PowerPoint Live compare to the competition?

The Accelerate Learning whitepaper highlights how presentation software like Microsoft PowerPoint and Google Slides both offer ways to enable translation, and compares the process of setting up and using each tool from the perspective of the presenter and the audience. Both the Microsoft and Google versions allow users to select from many different language options and see live audio translated in real-time, but there are some key differences. For example, PowerPoint Live Presentations provides built-in translation with just a few clicks, but Google Slides does not. 

Using Microsoft PowerPoint, teachers or other presenters can open and activate Live Presentations, which generates a QR code for students to scan with a device and choose their preferred language for translation. 

When the presenter activates Live Presentations in PowerPoint, students can scan the QR code and choose their preferred language.

Accessing translation on Google Slides requires students to open both a presentation window and a translation window, and arrange them side-by-side to see the presentation and translation concurrently. The need to manage multiple windows or install a third-party add-on makes the process harder to manage, which could require additional IT support and involvement, and could pose student privacy risks.

Creating a learning environment for students of all backgrounds

Providing a simple, easy-to-use translation solution like Live Presentations in Microsoft PowerPoint or PowerPoint Live in Microsoft Teams helps remove barriers to learning and enables students of all linguistic backgrounds and comprehension abilities to understand and participate in lessons in real-time. For more about Real-Time Translation, read the  comparative study , and visit the  K-12 Blueprint Learning Next  page for whitepapers, abstracts, and infographics for this and other Accelerate Learning topics.

1 English Learners in Public Schools | National Center for Educational Statistics

2 English Language Learners | National Education Association

3 World Report on Disability 2011 | World Health Organization

4 Students With Disabilities | National Center for Education Statistics

5 UN Sustainable Development Goal #4

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Unlock the Power of Live Streaming: 5 Tips to Deliver a Live PowerPoint Presentation

• Tips & Tricks

Ashish Arora

• December 21, 2023
• 3 Mins Reading Time

In an era ruled by digital connectivity, live streaming has emerged as a versatile tool, offering a platform for sharing ideas, delivering presentations, and fostering interactive discussions. One of the most impactful ways to utilize it is by sharing PowerPoint presentations, combining the power of visual storytelling with that of online interaction. Thus, the ability to engage and keep your audience invested has become a game-changer for professionals, educators, and content creators alike. Wondering how to create a PowerPoint presentation that can be live-streamed like a pro? In this article, we have included tips and tricks for live-streaming your PowerPoint presentation.

In this Article:

Prepare your powerpoint presentation slides.

Begin planning by defining the key objectives and messages you want to convey through your PowerPoint presentation slides. Outline a clear, logical structure that guides your audience through the main points. Each slide should contribute to a cohesive narrative, ensuring that your viewers can easily follow the flow of information.

Consider integrating engaging multimedia elements, such as images, videos, and infographics, or using professional PowerPoint templates to enhance visual appeal and reinforce critical concepts. Break down complex information into digestible elements, and remember that visual variety and simplicity are key elements in maintaining audience interest.

Moreover, you must also strategize how you will interact with your audience during the livestream. Plan designated moments for Q&A sessions, polls, or interactive discussions to foster engagement.

Pick an Appropriate Streaming Platform

The live streaming platform plays a fundamental role in live streaming and can make or break your presentation. Thus, it is essential to consider the characteristics of your target audience and compare the features of various hosting sites.

You must opt for a streaming solution that allows seamless live streaming, is compatible with PowerPoint, and has excellent reviews. It will enable you to deliver your presentation without glitches or technical errors. OneStream Live, with over two million active users, is an optimal choice when it comes to multistreaming your PowerPoint presentation on multiple social media platforms such as Facebook, YouTube, Instagram, LinkedIn, and Twitch, all at once. It’s innovative screen-sharing feature easily allows you to share your PowerPoint presentations with your viewers, to absolutely ace your game.

Moreover, check for any specific guidelines or recommended settings for live streaming. Understanding these aspects can prevent last-minute issues and ensure a seamless transition from your presentation software to the live streaming platform.

Set Up the Equipment

Equipment setup beforehand is crucial for achieving an uninterrupted and engaging broadcast.    Ensure your computer meets the technical requirements and has a relatively powerful CPU, sufficient RAM, and a dedicated graphics card that can contribute to a smoother streaming experience.

If you plan to include a video feed of yourself, a good-quality webcam or camera is essential. Many laptops have built-in webcams, but an external webcam or a DSLR/mirrorless camera with a clean HDMI output can be used for higher quality. 

Clear and crisp audio is also vital for maintaining audience engagement. Consider a USB microphone for convenience and ease of setup. A portable microphone can be a great option if you need to move around during your presentation.

Keep your laptop or streaming device plugged in during the presentation to avoid any disruptions due to a low battery. Consider having a backup power source in case of unexpected outages.

By paying attention to these equipment and setup considerations, you will be well-prepared to deliver a polished and professional live stream.

Pay Attention to Lighting and Background

Imagine attending a live presentation, and all that you can see is clutter behind the presenter’s back. His face seems dull as there is no direct light on him, and everything seems chaotic. Would this not draw your attention away? Of course, it would.

Therefore, proper lighting is critical to a professional-looking video. Position yourself in a well-lit area facing the light source. Consider investing in essential equipment, such as softboxes or ring lights, to improve visibility and reduce shadows on your face.

Choose a clean and uncluttered space, or opt for a virtual background if you do not have such a space. Ensure your environment is quiet to minimize background noise during your presentation.

Test Your Setup

Executing a thorough test run is a critical step in the pre-live checklist . Launch your streaming software and check the camera feed for clarity and framing. Assess the audio quality by speaking at varying volumes to ensure your microphone captures your voice accurately without distortion or background noise.

Simultaneously, open your PowerPoint presentation within the streaming software to confirm that all slides are visible and that transitions occur seamlessly.

Pay close attention to potential technical hiccups such as lag, screen freezing, or audio delays during this test. Navigate through different PowerPoint presentation slides as you would during your actual presentation, mimicking the flow of your content.

Involve a colleague or friend to join the test run and provide feedback on the overall presentation quality. This extra set of eyes and ears can help identify issues you might overlook and contribute valuable insights to enhance the viewer experience.

If any issues arise during the test run, take the time to troubleshoot and resolve them before going live. Such problems may include poor internet connectivity, software conflicts, or hardware issues. Check your internet speed, close unnecessary applications to free up system resources, and ensure all software is current.

Read More: Guide for Troubleshooting Common Live Streaming Errors

The fusion of traditional presentation tools with the dynamic nature of live streaming allows for a more engaging and inclusive audience experience. By planning your content, selecting the right platform, and mastering the technical intricacies, you empower yourself to deliver seamless and compelling live presentations.

Remember, the essence of live streaming lies not just in the information shared but in the interactive dialogue it fosters.  So, step confidently onto the virtual stage, share your insights, and connect with your audience in a way that transcends geographical boundaries.

Your PowerPoint presentation has the potential to inspire, educate, and leave a positive impression on those who tune in from around the world.

OneStream Live is a cloud-based live streaming solution to create, schedule, and multistream professional-looking live streams across 45+ social media platforms and the web simultaneously. For content-related queries and feedback, write to us at [email protected] . You’re also welcome to Write for Us !

• TAGS : Live Presenations , Live Streaming , PowerPoint Presenations

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OneStream Live mobile app is available for real-time and pre-recorded streaming.

PowerPoint Live in Teams

PowerPoint Live aims to support both audience members and presenters in creating a richer experience for sharing content.

With PowerPoint Live, you don’t need to open a PowerPoint deck and share your screen. Instead, you can just open PowerPoint Live from within Teams or PowerPoint to deliver your presentation.

To use PowerPoint Live in a Teams meeting you have two options:

• If you’re already in a Teams meeting, click ‘Share’ and then select a file under the PowerPoint Live section. If you don’t see the file in the list, you can Browse OneDrive or Browse my computer .
• From within the PowerPoint application, you can click the ‘ Present in Teams ’ option in the upper right corner.

Benefits of PowerPoint Live

• The presenter can see their slide notes and upcoming slides while the audience will only see the current slide.
• Presenters can turn the chat on or off, view audience reactions, and see raised hands in real-time.
• The presenter has easy access to meeting tools such as the laser pointer, pen, highlighter, and eraser to annotate slides.
• If there are co-presenters, they can take control to get instant access to the presenter's view – no more “next slide please”.
• Attendees can interact with content such as hyperlinks and videos.
• Attendees can access the shared content through screen readers and a high-contrast mode is available for each attendee to select privately on their device.

For more information, see Present from PowerPoint Live in Microsoft Teams - Microsoft Support

Live Polling in PowerPoint: Full Guide for Presenters

Live polling allows presenters to interact with their audience in real time during a PowerPoint presentation.

Over the years , we have all seen an increase in the use of  online quiz platforms and test generators . These tools enable presenters to ask questions, conduct polls, and receive immediate feedback.

What is Live Polling in PowerPoint?

Live polling is a feature in PowerPoint that allows presenters to create interactive presentations. Presenters can insert polling questions directly into their presentation slides.

Audience members can respond using their devices in real time , which is  exciting news for all PowerPoint users.

Live polling makes presentations more dynamic and engaging. It allows presenters to advance their presentation skills , assess audience understanding, gather quick feedback, and adjust content on the fly based on responses. This interactivity keeps audiences attentive.

Maximizing Live Polling

To maximize live polling:

• Limit polls to 1-2 questions per slide.
• Display poll results to summarize responses.
• Follow up on poll responses verbally or with slides.
• Use polls to gauge understanding and adjust pacing.

The Value of Live Polling in PowerPoint

Key benefits include:

• Increased audience engagement.
• Ability to tailor presentations based on feedback.
• Interactive learning through polls and quizzes.
• Opportunity to answer audience questions.
• More energetic and fun presentation.

Features and Benefits

• Create multiple-choice, true/false, and open-ended polls.
• Insert polls directly into PowerPoint slides.
• View results immediately in real-time.
• Works for in-person or virtual presentations.
• Anonymous responses or collect personal info.

5 Ways to Create Polls in PowerPoint

• Insert an essential poll using PowerPoint templates.
• Design custom poll slides from scratch.
• Use Microsoft Forms to create polls.
• Download third-party add-ins for more options.
• Link to external polling platforms like Poll Everywhere.

Below is an example of how to use The Pigeonhole Live add-in to embed interactive Q&A and Polls in PowerPoint.

We add this as an example and encourage you to explore all third-party providers to find the tool that best suits your needs.

Step 1: Get the PowerPoint Add-in

• Open Microsoft PowerPoint.
• Go to Insert > Store in the menu.
• Search for “Pigeonhole Live”.
• Click Add to install the free add-in.

Step 2: Add a Blank Slide and Open the Add-in

• Open your PowerPoint presentation.
• Insert a new blank slide.
• Go to Insert > My Add-ins in the menu.
• Select “Pigeonhole Live – Interactive Q&A and Polls” and click Add.

Step 3: Expand the Add-in Object

• Drag the corners to expand the add-in object to fill the entire slide.

Step 4: Paste Your Projector Panel URL

• Go to your Pigeonhole workspace and event page.
• Under “Manage Access”, copy the Projector Panel URL.
• Paste this URL into the add-in object.

Step 5: Select the Q&A or Poll Session

• From the dropdown, select the Q&A or Poll session to load.
• Repeat steps 2-5 to add additional sessions.

Step 6: Customize and Save

• Customize any settings in your Pigeonhole workspace.
• Move slides around as needed.
• Save the PowerPoint presentation.

Step 7: Present with a Stable Internet Connection

• The data will update in real time, so ensure a stable internet connection.
• Share the presentation with others so they can install the add-in.

Live polling boosts audience engagement and interactivity in PowerPoint.

Creating interactive polls with built-in tools and third-party integrations is simple and impactful.

Use real-time feedback to improve your presentation delivery and connect with your audience. We also encourage you to explore live polling for Google Slides users.

With 30+ years of experience, Catherine Fitzgerald, B.A., M.A. is the founder of Oak Innovation, authoring and providing premium and free training packages to businesses and corporate trainers worldwide. Catherine received her Bachelor’s degree and Masters In Health Promotion from University College Cork. Catherine holds qualifications in Professional Development And Training from University College Galway and is completing a second Master’s in Trauma Studies from University College Cork in partnership with Queen’s University Belfast and the Wave Trauma Centre in Northern Ireland. Since 1995, clients include Apple, Time Warner, and Harvard University.

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Everything you need to know to set up your Pigeonhole

• Help Centre
• Setting Up Your Pigeonhole

Using Pigeonhole Live as a Speaker Collaborator with PowerPoint

What is speaker collaboration on microsoft powerpoint.

As a Speaker, your Event Organiser may have invited you to collaborate on Pigeonhole session(s). This enables you to boost the engagement of your presentation by adding interactivities like Q&A, Polls, Quizzes, and more, to your presentation, and add them as slides in presentation apps like PowerPoint or Google Slides. 

When the interactivities are presented, your audience would be able to access the interactivity via their devices and start asking questions, voting on polls, and more.

How to begin?

• You should have received notice from your Event Organiser that you have been invited to collaborate as a Speaker
• Enter your PowerPoint, and install 2 add-ins: Pigeonhole Live Manage and Present for PowerPoint
• Do reach out to us if you are unable to to install the add-ins

Click on the Manage Pigeonhole add-in to launch the login screen.

On the login screen,

• If you have an existing Pigeonhole Live account, select Log in.
• If you do not have an existing Pigeonhole Live account, select Invited to collaborate as a speaker

Enter your email address (the same one that the event organiser assigned collaboration access to) and click Continue to Login.

An access code will be triggered and sent to your inbox. Check your inbox for the access code. Input the code to continue.

On successful login, the right hand panel will show a list of sessions that you have been invited to.

Click on the session you want to use for your presentation.

You can then start creating interactivities and add them to your presentation.

Creating interactivities

A Speaker can add the following interactivities to their presentations: Q&A, multiple-choice poll, Quiz, Assessment, Word cloud, Open-ended poll, and Survey .

• Q&A: Engage your audience with real-time questions and answers
• Multiple choice poll: Gauge audience understanding and preferences with interactive polls
• Quiz: Test audience knowledge and create a fun, competitive atmosphere
• Assessment: Evaluate audience learning and identify areas for improvement
• Word cloud: Visualize audience responses and highlight key themes
• Open-ended poll : Gather in-depth feedback and answers to a question
• Survey: Collect detailed data and insights for post-event analysis

A Speaker will be able to manage interactivities up to 7 days after the event date. The event date can be found under the session list details.

An overview of the settings available for each interactivity type:

Managing interactivities

Adding interactivities as slides.

To add an interactivity as a slide, hover over the interactivity, and an orange Add icon will appear for interactivities that can be added as slides. Interactivities that do not have the icon cannot be added as slides.

Add sign-in instructions for the audience

Add Sign-in instructions to display Pigeonhole join instructions on a new slide. This allows your audience to scan the QR code and be able to automatically follow the interactivities presented.

Editing interactivities

Hover over the top right of each interactivity to find more settings.

Select Edit to edit options or settings for an interactivity.

Hiding interactivities

By default, interactivities added to the presentation are hidden from the audience until presented, indicated by a hidden eye icon . Only when the interactivity (like the Poll in the screenshot) is the presented slide, then audiences will be able to participate. This gives Speakers the control of when to reveal the interactivity for attendees.

Some presenters might want to allow audiences to access the interactivity on their devices at their own time between interactivities that the Speaker is presenting. Then, they can select to Show the interactivity.

This could be desired in some situations, such as allowing audiences to ask questions in a Q&A throughout the presentation. 

Clearing responses

Before a presentation begins, you can test out how your interactivities would function as it would during the actual presentation. You might find it useful to run the presentation, and simulate how your audiences would experience the event on their devices by scanning the qr code and responding to your interactivities.

After you are done testing, you can then select the interactivities that you have tested with, and clear your test responses. This ensures that your post-event Insights consists solely of actual answers from your attendees without including your test data.

Deleting interactivities

To remove an interactivity completely, select Delete . This removes all the data related to the interactivity.

Do note that the interactivity slide will NOT be automatically removed from your presentation, and you will need to manually delete the presentation slide itself.

Presentation mode

In presentation mode, your audience members who have accessed Pigeonhole interactivities through the QR code or link will see the following:

• When a regular, non-Pigeonhole slide is presented , audience members are able to navigate freely between the different interactivities
• When a Pigeonhole slide is presented , audience members will see the currently presented interactivity on their devices

Sharing links

Invite attendees

Share interactivities via Copy link or Download QR code .

Some presenters might want to share the link before their presentation begins to collect responses for interactivities such as Q&A, or even share the link after to collect responses for interactivities such as Survey.

Note: To share a link and have attendees be able to view and access the interactivities, do ensure that the interactivities are Shown and not Hidden .

Moderate responses

Some presenters may require moderation for their interactivities, including those who:

• Have enabled filtering in their settings
• Are Quiz presenters

Presenters can share the Moderate Responses link ahead of the presentation so that their teammates can help to filter responses, or start a Quiz. Learn more about filtering questions

Interactivity analytics

If you would like to access the analytics for your interactivities, please contact your Event Organiser for more information.

Troubleshooting

For speakers, a presentation deck can only host interactivities for one session.

Switch session message

If you would like to change to another session, you would need to remove existing interactivity slides before being able to change sessions.

Related articles

• Adding Pigeonhole Live to your Google Slides Presentation
• Data Deletion Policy
• Setting up Speaker Collaborator access On Pigeonhole Live
• How to add Live Q&A and Live Polls to PowerPoint Slides?

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• Create slides with an accessible reading order Video
• Improve image accessibility in PowerPoint Video
• Use accessible colors and styles in slides Video
• Design slides for people with dyslexia Video
• Save a presentation in a different format Video
• Present inclusively Video

Present inclusively

Use the accessibility features in PowerPoint Live in Teams or Live Presentations in PowerPoint for the web to make sure everyone can follow and enjoy your presentation.

Use PowerPoint Live in Teams

If you're using Microsoft Teams, you can present your PowerPoint slides or follow a presentation with PowerPoint Live in Teams.

Present with PowerPoint Live in Teams

If you're a presenter in a Microsoft Teams meeting, you can start your presentation straight from the Microsoft Teams app. For more info, refer to  Share PowerPoint slides in a Teams meeting .

In the Microsoft Teams meeting, select Share .

Under the  PowerPoint Live section, select the PowerPoint file you want.

Follow a presentation with PowerPoint Live in Teams

When the presenter uses PowerPoint Live in Teams, the slides will appear in the meeting window. As a participant, to follow the presentation with ease, you can adjust the settings independently to suit your needs without disrupting anyone else during the presentation.

To more easily read the slides, you can view the slides in a high contrast mode or translate the slide content into another language.

All Microsoft Teams features such as live captions, sending live reactions, and the accessibility tools on your device such as your screen reader are also available to you.

Display live captions

Select More   on the toolbar at the top of the screen.

Select Turn on live captions .

Send live reactions

Select Reactions , and then select a reaction to send it.

View slides in a high contrast mode

Select (More actions) below the slide.

Select View slides in high contrast .

Translate slide content to another language

Select Translate slides , and then select the language you want. Screen readers automatically read the slides in the new language.

Use a screen reader to read a slide

The screen readers automatically announce the slide number and title when you're navigating through the slides. To learn how to hear the full slide content, refer to  Use a screen reader to attend a PowerPoint Live session in Microsoft Teams .

Use PowerPoint Live Presentations

If you're not using Microsoft Teams, you can use Live Presentations in PowerPoint for the web to share your content, or follow a presentation shared with Live Presentations from your device.

Present with PowerPoint Live Presentations

You and your audience can enjoy the PowerPoint Live Presentations accessibility features when you're not using Microsoft Teams for in-person, remote, or hybrid presentations. 

In PowerPoint for the web, select the Present drop-down arrow.

Select Present Live . A welcome screen appears where the participants can join with a secure link or QR code using their mobile devices, for example.

When you're ready to start your presentation, select Show slides .

Follow a presentation with PowerPoint Live Presentations

When the presenter uses Live Presentations, you can use the QR code or secure URL to join the presentation in the browser on your own device. As a participant, to follow the presentation with ease, you can adjust the settings independently to suit your needs without disrupting anyone else during the presentation.

You can enjoy the PowerPoint Live Presentations accessibility features when you're following a presentation on your device without Microsoft Teams. You can, for example, change the language of the live captions or, on a mobile device, pinch to zoom. You can also send a live reaction and evaluate the presentation.

The accessibility features on your device such as inverting colors and your screen reader are also available.

Join a presentation in PowerPoint Live Presentations 

When the presenter has shared the presentation link and QR code, do one of the following:

With your device camera, scan and select the presentation QR code.

To use the secure presentation link, type in the link URL in the browser address bar.

Change the live captions language

Select (Transcript language), and then select the language you want.

Pinch to zoom on a mobile device

To zoom in on the current slide, place two fingers on the screen and slide them apart.

Send a live reaction

Select (Send a reaction) and select the reaction you want.

Send feedback after the presentation

Select (More options) > Rate the presentation .

For each evaluation category, select the star rating you want. You can also type a comment to the presenter.

When you're done, select Submit .

Share PowerPoint slides in a Teams meeting

Make your PowerPoint presentations accessible to people with disabilities

Present Live: Engage your audience with Live Presentations

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