cover letter to rent an apartment

Rental Cover Letter: Sample Letter to Rent a House

rental cover letter to rent a house wanbridge.com

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

Credit history
Employment/employment history
Rental history
Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

(Highlight of employment history)
(Highlight of rental history)
(Something about your hobbies or interests)
(Note about how you’ll be a good neighbor/tenant)
(Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

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How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working in real estate sales and auctioneering. I’ve been training and assessing real estate, business and construction courses for 12+ years now. My goal is to find out how I can help you advance your career or business!

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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Tips for the Apartment Application – Everything you need to know (incl. cover letter template)

Last modified: 18 April 2024 || Find a home

We’ve already revealed how you can leave a good impression at the flat viewing. After the viewing appointment, you’re absolutely sure that you want to move there. Very good, now to the next step. The good impression that you left has to be continued by a written application: the cover letter for rental application. We’ll give you some tips on how to write a successful apartment application.

Download our cover letter for the rental application

To get an idea of what the application letter for the apartment might look like, we have attached a sample application. You can download the sample application as a Word document or as a PDF document and customize it to your liking.

Download the apartment application as a Word document
Download the apartment application as a PDF document

Example of a typical apartment application in Switzerland

What a typical apartment application looks like in Switzerland

What Documents Belong in the Dossier for the Apartment Application?

The cover letter.

As mentioned in the article with tips for apartment viewing , it’s important to be short and concise. Don’t write any long stories. The cover letter should not be longer than one page. Introduce yourself – and other cohabitants – in a breezy manner. Describe your job, your family and also mention the reason for your move.

In this cover letter, you should also say why you’re interested in the apartment. Explain to the renter why you should get the flat. It’s also a good idea to explain why you’d fit with the other tenants. Maybe you have a special reason why it’s that flat that you want. Dare to write something personal. In this way, you’ll stand out from the other applicants and the renter will remember you. By the way, you don’t need to hand in a CV.

Application Form

Sometimes there’re application forms lying around at the viewing appointment. You should take a copy. These forms are different depending on the apartment company. If there aren’t any, then you should look for a copy on their homepage. If there aren’t any, then just find a sample on the internet. Now grab that application form and let’s move on!

The information on the application form refers to your personal data, such as contact information, occupation, and annual salary. There are also additional questions: Is it a smoking household? Are there any pets? Interestingly, you’re not obliged to answer the question of whether you smoke or not, but you need to state if you have a pet. They’ll also ask about your creditworthiness. This leads us to the next topic: The debt enforcement register.

Debt Enforcement Register

It’s understandable that your future landlord wants to know if you’re capable of paying your rent every month and on time. That’s why you need a copy of your debt enforcement register. Of course, you could refuse to provide a copy, but then you’ll have little chance to get the flat. It’s necessary to reveal some information for a flat application.

The debt enforcement register will show your ability to pay as a potential tenant. Additionally, the renter will be aware of enforcements. Is there something on the register that wasn’t your fault? Explain the unlucky situation openly to your renter. Sometimes offense is the best defense.

💡 By the way: the debt enforcement register can be obtained at the local collection agency and should not cost more than 20 francs. Don’t hand in a copy but the original.

Stay Permit

You’re not a Swiss resident? Then make sure to include your stay permit in your application dossier. A recommendation letter works wonders too.

Minimal Mission completed: Now to some Extra Stuff

You’ve now completed the minimum requirements for your successful application. That wasn’t difficult, was it? Breath in and out and think about what kind of impression you’re going to leave if you only fulfill the minimum requirements. It might be a good one but often it won’t suffice. Here is some extra stuff that you could include in your apartment application dossier to give it some spice.

Recommendation Letter and References

Do you have a good relationship with your current landlord? Or what about your employer? Maybe one of them is willing to write you a recommendation letter that states that you’re reliable and uncomplicated. Note that you don’t need to give too many references. Your future tenant doesn’t need a whole catalog of information.

Salary Statement and Employment Contract

It’s not necessary to show your salary statement or employment contract to the renter. In an apartment application, it’s all about the extra mile (or being the first) though, when there are many applicants. At some point, you have to make a difference. If you layout this information, you’re playing with open cards and you create trust.

Do’s and Don’ts: What you Should Avoid in your Rental Application

Stains on your letter, typos in your references, illegible data in your application forms. These mistakes won’t present you in a positive light. Give some effort to make your documents look flawless.
You still haven’t handed in your application one week after the viewing? That’s a no-go. The apartment might already be gone. Being quick is everything. You should hand in your documents on the same day as the viewing day, or at least one day after that. Often, you’re competing against the applicants of the same day. It’s even faster if you compile everything as a PDF document and send it per email.
You’ve handed in your documents a week ago? Don’t leave your phone out of sight. You might get a positive call from the renter. You can also leave a good impression by calling one or two days later to make sure that he or she got your documents. In this way, you’re showing your interest for the flat. But don’t be intrusive.
You shouldn’t lie. This is also the case for apartment applications. Don’t state something that could be proven wrong. It’s illegal to state false data.

Be Individual: This Is how you Stand out

Of course, you need some luck to get the flat because the number of applicants is high. You can stand out by handing in a creative application. Invest some energy on the cover of your dossier. Include a picture of you of your last vacation, which tells them about your friendliness. Start your letter with a citation. That will stick in your renter’s memory. Or maybe you’ll think of a small anecdote from the viewing day. Or is there a funny detail that you saw? Put it in!

Don’t Forget…

… to be yourself. Don’t lay it on too thick and trust your luck. Then you’ll succeed with your application.

Last modified: 02 December 2019 || Find a home

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Last modified: 16 October 2023 || Find a home

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11 Tips to Get an Apartment If You Just Got a Job

If you want to rent an apartment, you’ll have to meet a few requirements in order to qualify.

Many landlords rely on the rent as their monthly income, so they’ll ask you to provide proof that you’ll be able to make your payments on time every month.

Table of Contents

Can You Get an Apartment if You Just Got a Job?

Without concrete proof of your stable income, the chances of success for your rental application are pretty low. That is why it’s a little tricky to get an apartment if you just got your job.

Of course, you have a job and you’re getting paid, but landlords prefer people with at least a few months of stable job and paycheck.

But that doesn’t mean you can’t get an apartment.

There are some other ways that you can make your rental application stronger, which will help convince the landlord that you can make your monthly payments smoothly.

Most landlords have set a standard percentage of your salary that can go towards your rent.

This is done so that the landlord knows you’ll not cause problems paying your rent.

The common rule of thumb is that your salary should be three times the monthly rent that you pay for your apartment. This is for your own mental accounting and not a rule or condition by the landlord.

However, not everyone can live by that rule, especially young people who are just entering their professional lives.

Tips to Qualify for Apartment Rentals If you’ve Just Got a Job

If you just got a job and need to rent an apartment, here are a few effective ways you can qualify for apartment rentals.

Ask your employer for a letter

If you just got a job, submitting a letter from your new employer in your rental application can significantly improve the chances of its acceptance.

The letter will verify your income claims and offer assurance to your potential landlord.

Here are a few tips on how to get a letter of employment:

Get in touch with your employer and request a letter of employment. Make sure you let them know that you need it to rent an apartment.
If your employer doesn’t have a sample letter or format, send them one yourself to save their time.
Talk to your landlord about the method of delivery. Ask them if you could submit the letter yourself or if they’d like your employer to send the letter directly.
Consider sending a cover letter along with a letter of employment. It will help your landlord make the connection between the letter of employment and your rental application.
Confirm whether the landlord received the letter. Ask the landlord if they found the letter satisfactory or if they’ll need more information.

Offer a Higher Deposit

One effective way to make your rental application more appealing to the landlord is by offering an upfront security deposit .

This will reassure the landlord that you have your finances well-managed even when you don’t have a long employment history.

It also gives the landlord an extra incentive to accept your application over others.

If you have some savings to tap into it, you can also consider paying a few months of rent in advance.

This will convince the landlord of your financial stability even when you have just started a job.

Provide References

You can provide references from your previous landlords or employers to assure your prospective landlord of your responsibility, reliability, and trustworthiness.

If your previous landlords can put in a good for you, it can improve your credibility by many folds.

Reference letters are an excellent way to prove your trustworthiness to new employers and landlords.

Make sure you provide the contact information of your referees along with the letters so the landlord can double-check if they want to.

Maintain a Good Credit Score

Your credit score is another thing that your landlord can also take into consideration while assessing your application.

If you have an excellent or good credit score, it will reassure the landlord that you are responsible and pay your bills in a timely manner.

This will improve your chances of getting the apartment significantly.

If you want to maintain your good credit score, or improve your current score, follow the effective tips given below:

Understand what makes a good credit score. The key elements that make up a credit score include the amount of your debt, your payment history, recent credit, credit age, etc.
Paying bills on time is one of the biggest contributing factors to your credit score. If you’re making all your payments on time, you will be reported to credit bureaus, and thus, your credit score will stay maintained.
Try to maintain a low balance on your credit cards because a higher credit affects your credit score negatively.
Keep your old or unused credit cards open because if you close them, the credit bureau will remove all their history from your credit report. This can result in the shortening of your average credit age as well as a drop in your score.
Don’t take too many loans at once. Having a lot of debt damages your credit score badly.
Only apply for credit cards when you really need them. Collecting cards and balances unnecessarily can also lower your score.

Find a Co-signer or a Lease Guarantor

Adding a co-signer or a guarantor to your lease makes you a compelling option for landlords.

A co-signer or a lease guarantor is basically some who legally signs on the lease and takes responsibility for the rent if in case the tenant can’t or refuses to pay.

A co-signer is a sort of insurance for the landlord. Co-signers are mostly family members or close friends who have an excellent credit score and a stable income.

This may not feel like an ideal situation for you personally, but it will help you get an apartment if you’ve just got a job.

Declare any Extra Income that you have

Mention any unusual or extra source of income, such as child support, alimony, legal awards, tax refunds, etc. that is in addition to your monthly salary.

You can get a court-ordered agreement for these types of income sources easily.

You can also ask the landlord to verify your unusual income online or by calling the court as this information is part of the public record.

This will assure your prospective landlord that you had a stable source of income even before you got the job.

Provide your Bank Statements

If you don’t have an employment history or a steady income to show, but you have assets or savings in your account, you can show the bank statements as proof of your financial stability.

This will assure the prospective landlords that you’ll have a backup to tap into when you’re unable to pay the rent from your salary.

Avoid High-demand Apartments

When you’re looking for an apartment rental, make sure you don’t waste your time over places that are in high demand.

These apartments have several applicants, and it makes it much harder to compete and meet all the requirements. This reduces your chances of sealing the deal.

Therefore, it would be better if you don’t waste your time and look for apartments that are comfortable and yet not too popular.

Look for a landlord who has a few apartment units up for rent and is a little flexible about their requirements.

Get a Roommate

Another way of finding an apartment when you’ve just got a job is to move in with someone who’s already renting the space: a roommate.

When you have no proof of income, a roommate who’s already living in a rented space would be an excellent option for both of you.

You can strike a deal with the person that benefits you both, and it saves you the trouble of dealing with a landlord directly.

However, you’ll have to find a trustworthy person to share an apartment with. Consider asking your friends and family for any leads.

Make sure that you confirm with your future roommate that their lease allows them to sublet the apartment so that you don’t get in trouble with the landlord.

Rent from an Apartment Owner

When you don’t have proof of income, the rental agencies will be reluctant to take you on as a client.

In that case, your best option is to look for an apartment owner who’s putting up their apartment for rental.

Dealing with the owner directly gives you the opportunity to talk to them more openly and explain your situation in detail.

Apartment owners don’t usually have rigid requirements as longtime landlords do, so you have a better chance of securing an apartment rental from them.

Ask Friends & Family to recommend apartments

Asking close friends and family for help is always a great idea. You might find out that your friends have friends that offer rentals or serve as landlords.

If that friend agrees to vouch for you personally, it will be an ideal scenario for you. Personal recommendations are sometimes even more effective than professional ones.

Final Words

Yes, you can get an apartment if you just got a job.

However, you might have to support your rental application with other documentation that attests to your financial stability or reliability.

If you can get a co-signer who has an excellent credit score, then that would be an ideal scenario as well.

How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must.

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter.

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

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What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

A brief introduction of the prospective tenant.
Insights into their interests and pastimes including hobbies, club affiliations
An overview of their professional history and additional personal details.
It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
Housemates and their ages, an important input if you have children
Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

Adding specific details about your lifestyle and interests.
Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question.

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application.

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is.

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required.

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income.

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

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The Renter Cover Letter Toolkit

April 7, 2022

The affordable rental housing crisis in Ontario has forced many people to compete for the few places they can afford. Renters shouldn’t be forced into such situations, but many wonder how to make their rental application stand out. One way to do this is by including a renter cover letter with your application.

Before writing your renter cover letter, it’s important to understand how some information that you provide could be used to discriminate against you, potentially leading to a rejection of your rental application.

To help avoid discriminatory outcomes, the Canadian Centre for Housing Rights (CCHR) has developed this toolkit, including two cover letter templates, to help you put your best foot forward, while avoiding some of the pitfalls that can impact your rental application.

What a renter cover letter is and why it can help.
Types of information landlords are allowed to request from prospective tenants .
Types of information that could lead to a discriminatory outcome.
What to do if you are asked discriminatory questions.
Types of information that you may want to include or exclude from your letter.
Two renter cover letter templates

1. What a renter cover letter is and why it can help

A renter cover letter is a way to introduce yourself to a landlord, and to tell them what makes you the tenant they should consider.

Our sample letters outline the types of information that landlords often request from prospective tenants, as well as some helpful information that you may want to provide to help your application stand out:

Contact information

Your rental objective
Information about yourself

Rental history and references

Credit history

Proof of income

Unfortunately, there are very few affordable rental homes in Ontario for those living on lower incomes. Many renters are forced to compete with one another for the few places they can afford. Renters should not be forced into such situations, and the long-term solution is for our governments to solve the housing crisis and provide more deeply affordable housing options.

In addition to a lack of affordable housing, discrimination in housing is also unfortunately still present in Ontario. Sometimes, landlords’ or property managers’ prejudices can lead them to deny an apartment to a household inappropriately.

It is important to note that a cover letter will not change discriminatory behaviours or systemic discrimination. Ending discrimination on a systemic level requires cultural shifts in attitudes and better legal protections.

In the meantime, as we work to bring about systemic change, CCHR has designed this renter cover letter toolkit to help you put your best foot forward, while potentially avoiding some of the pitfalls that can impact your application to rent. You should consider our templates as rough guides which should be personalized with the information you are comfortable providing.

2. Types of information that landlords are allowed to request from prospective tenants

The Human Rights Code prohibits discrimination on many grounds, and it also provides rules on what a landlord is allowed to ask a renter about, with the aim of reducing discrimination.

The Code makes it illegal for landlords and property managers to discriminate against renters on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability and the receipt of public assistance. It is unlawful to discriminate against people in these groups even when they are applying for a place to rent.

In CCHR’s 2009 report, Sorry, it’s Rented , we found that discrimination in housing was widespread, affecting 14% to 34% of renters looking for a home to rent. Our study also found that where renters are members of more than one minority group, they face greater discrimination.

At the same time, the Code protects tenants by stating that, according to law, landlords are only allowed to ask potential renters for :

credit references
rental history information
credit checks

A credit reference is often a credit check but could also be a letter from a lender or acquaintance who can speak to a tenant’s credibility. Landlords are also allowed to ask about income information – but only after asking about the first three pieces of information. Income information can include information about the amount, source and steadiness of a potential tenant’s income .

3. Types of information that could lead to a discriminatory outcome

Sometimes, even the information that landlords are explicitly allowed to request can be used in a discriminatory way. For example:

Credit checks can have a discriminatory effect on recent immigrants or young people, who won’t have a significant Canadian credit history.
The income source can reveal that someone receives public assistance.
The income amount can lead to landlords applying rent to income ratios; however, rent to income ratios have been found to be discriminatory against large numbers of disadvantaged people, in part because these ratios do not take into account all the various resources that renters may have at their disposal.

So, while landlords may use this information in deciding who to rent to, they must take care to not apply the information in a way that tends to systematically exclude particular groups. This can be especially true in places with a shortage of housing options, where landlords can choose who to rent to within a large pool of applicants.

4. What to do if you are asked discriminatory questions

A landlord is not permitted to use information about a protected characteristic (like gender, disability, sexuality, race or whether an applicant receives public assistance) to deny someone a place to rent. They also should not ask questions that give them information about those traits. If a landlord does ask a question that suggests they may illegally discriminate, you can use several potential responses.

Point out the discriminatory conduct and decline to answer . If you are asked a question dealing with any of the grounds of discrimination you can highlight to the landlord that the question seems irrelevant or discriminatory and that you would prefer not to answer that question.
Answer the question . It is an option to simply answer the question.
Evade and deflect – change the topic . If you are asked whether you receive social assistance, you might say something like, “My income is very steady, I am great at budgeting and have never missed a rent payment. What are the available methods to pay rent?”

Since landlords should not ask discriminatory questions, some advocates say those landlords are not owed a truthful answer. The decision of whether to be deceitful during the tenancy application process is a matter of individual conscience; however, there are risks to lying during a tenancy application and CERA does not condone being deceitful. Tenants thinking about being dishonest during a tenancy application should get legal advice about the risks of doing so.

In any of the above situations, it is prudent to take notes about the questions that you are asked so that you have evidence if you later want to complain about discriminatory conduct.

5. Types of information you may want to include or exclude from your letter

Since it is difficult to find an affordable place to live, renters should consider what type of housing search will work best for them. A renter who provides only the basic information that landlords are allowed to request under the Human Rights Code may be protected against discrimination, but they may have a harder time convincing non-discriminatory landlords to rent to them. In these instances, you may want to opt to provide more information, but this may lead to rejection of your application for discriminatory reasons, which is often hard to prove. Deciding what information to share is a very personal decision.

To account for this, we have produced two cover letter templates that can be adapted for many situations.

The following are key types of information that we have included in our templates.

Make sure to include your own email address and phone number, and any other contact information you are comfortable sharing.

Rental objective

This should be a brief 2-3 sentence statement about your goals in looking for a new rental. Talk about what you’re looking for, what your long-term goals are and why you are a good fit to live in this rental unit.

This section is where you can introduce yourself. You can talk about your background and why you are moving, and if you have any pets or roommates. Try to include flattering information that makes you stand out, like being someone who is quiet, tidy and responsible. You may also include any accessibility accommodations you may need; however, this information could be used in a discriminatory way, and so you may choose to leave out this information.

Include details about your rental history, including address, relevant dates, rent, and reasons for moving. Make sure you include your current / previous landlord’s contact information unless you do not want your new landlord contacting them. Include the names and contact information of 2-3 positive references. Former landlord references are best, but if those are not available, consider asking trusted employers, teachers or co-workers. You may also consider attaching a separate sheet with your rental history. Such a sheet may look like this:

My rental history:


12 Sesame Street, Toronto	2013-2021	$1020	Change of Job	Patty Smith	416-555-1111 Patty$#[email protected]

Landlords are allowed to ask for credit references and credit checks. You can order your credit report and score for free from one of Canada’s two credit reporting agencies. Credit references can include letters from business partners, or others who have made loans to you, or any other information that shows the landlord that you will pay your rent and other costs regularly. If you get a credit report, you can include it with your resume.

Once landlords have asked for rental and credit references, they are also allowed to ask for income information. The Human Rights Tribunal has held that landlords can ask for information like the amount, source and steadiness of a potential tenant’s income . Including this information in your renter’s cover letter allows you to frame that information in a way that works best for you. At a minimum, you should provide the current income your household receives, anything beyond that is your choice to disclose. You can also provide proof of income or make it available upon request. Proof of income could include pay slips/stubs, or an employment letter; but it can also include three months of bank statements. Sensitive information like the account number or your expenses can be blacked out by for instance photocopying a version that you have crossed out with a permanent marker.

In your conclusion you can summarize your objective again: that you are a tenant looking for a good apartment and are best suited to live in this home.

6. Two Renter Cover Letter Templates

We have produced two cover letter templates that can be adapted for many situations. Check out our two templates and pick the one that is right for you:

Detailed template

This template includes lots of information that a landlord may request or be concerned with.

Basic template

This template includes the minimum information that landlords are allowed to request under the Human Rights Code.

Get the latest updates about the right to housing in Canada

Rental reference letter template.

A rental reference letter can convince a property manager you are the best person to rent an apartment from an individual or property management firm.
Your references can use a rental reference letter template as a guide to creating a professional, persuasive reference letter.
Choosing the right people to write rental reference letters can give your application a competitive edge.

Every property manager wants to know that applicants are who they claim to be. That’s why background checks and credit checks are almost always required. In addition, many property managers will ask for a rental reference letter to get another level of validation that you’re who you say you are. Now is a great time to get all your paperwork ready if you’re beginning your apartment search. Start with the rental reference letter and review a rental reference letter template before you create one.

What is a rental reference letter?

A rental reference letter is a written document that explains why you would make a good renter. Someone who knows you well and can vouch for your character writes a rental reference letter. Property managers typically ask people to submit at least two rental reference letters with their rental applications.

Why are rental reference letters important?

When you’re applying for an apartment, whether you live in a competitive city for renters or a suburb with plenty of options, rental reference letters can help you get the apartment you want. Rental reference letters act as validation that you are who you say you are. They also provide proof of your character. At the end of the day, landlords and property managers want to choose the right person for their rental, and a rental reference letter can help them do just that.

Rental reference letter from employer

While landlords primarily rely on credit scores and background checks, a well-written letter from an employer can provide valuable insights into a prospective tenant’s character, reliability, and financial stability. A rental reference letter from an employer serves as a confirmation of the tenant’s employment status and income. Landlords want assurance that tenants have a stable source of income to meet their rent obligations. By including details about the employee’s position, length of employment, and income range, the letter provides evidence of financial stability.

A rental reference letter from an employer carries more weight than a letter from a personal acquaintance. Landlords often view letters from employers as more reliable and objective since they come from a professional setting. It demonstrates that the tenant has a professional reputation and is regarded positively by their employer. In a competitive rental market, a rental reference letter from an employer can give tenants an edge over other applicants. It showcases the tenant’s professionalism, accountability, and positive attributes, making them stand out among potential renters. Landlords are more likely to favor applicants who come recommended by their employers.

How to write a rental reference letter

Follow these steps when writing a rental reference letter, or provide this information to your rental reference to help them easily draft your reference letter.

Start your rental reference letter with your contact details on the top left of the page. Include a subject line stating the person the rental reference letter addresses, for example, “Re: Rental Reference Letter for Joanne Smith.”

A salutation is a friendly and professional way to start your rental reference letter. You may address the property manager directly if you know the individual’s name. It’s best to use the full name or the title and surname, such as “Ms. Franks,” to sound professional. If you don’t know the property manager’s name, you may use a generic salutation such as “To whom it may concern.”

The first part of the letter should explain your relationship with the person you recommend. Detail how you’re acquainted with the individual and how long you’ve known the person. For example, you may write that you are the rental applicant’s employer, and the renter has worked for you for the last five years.

Note some qualities that would make the person you recommend a good renter. Only include relevant information that could help the person you’re referring secure an apartment. Use a professional tone and share your honest impression of the rental applicant.

Conclude your letter by inviting the property manager to contact you for further questions. You can include a closing statement, your name, and the date of writing. You may also provide your signature if printing a hard copy reference letter.

Getting started

Below we’ve provided a sample template for you to use. You can adjust the language based on who is writing your rental reference. Once you’ve chosen who you’d like to be your rental reference—whether it’s your employer, co-worker, personal acquaintance, or someone else who can vouch for your character—send the template over to them and have them fill it out.

Remember to double-check everything once they send it back to you. Are there any typos? Incorrect information? Make sure there’s nothing that might contradict what you’ve put in your rental application. The last thing you want is for your rental reference to backfire and create more confusion about who you are. Request any edits from your reference and you’re ready to send the rental reference letter off to your future landlord.

Rental reference letter template

Company Name

Phone Number

Your Address

City, State, ZIP Code

Subject: Rental reference letter for [Name]

Dear [Landlord’s name] or To whom it may concern,

I hope you’re well! I’m writing to you in regard to [Name] and their credibility as a potential tenant at your rental property. I work as a [title] at [company name] where [Name] is currently employed.

[Name] has been employed with [company name] since [month/year employment began] and I have known them for [time frame]. Additionally, I can validate [Name’s] income as [yearly salary].

It’s without any hesitation that I write this rental reference letter for [Name]. They continuously demonstrate responsibility and accountability and perform required tasks on time. They are trustworthy and honest. Additionally, [Name] is always respectful to colleagues and consistently shows up on time, ready to work.

I believe that the above-mentioned qualities will make [Name] a good, responsible tenant.

If you have any questions, feel free to contact me at [phone number] or [email].

[Your Name]

Frequently asked questions

A rental reference letter is a document written by a person or organization that can provide valuable information about a tenant’s character, reliability, financial stability, and overall suitability as a renter. It is often requested by landlords or property managers during the rental application process.

You can select any person you feel knows you well for your reference for a rental application. A past property manager is an excellent choice, as the individual can share firsthand experience dealing with you as a renter. Professional contacts, such as current co-workers and past employers, are also good options as they can confirm your employment history and reliability. Mentors and family friends can also make good references. It’s a good idea to have several people in mind if someone cannot write the letter you requested in time.

You should submit your rental reference letter when you submit your rental application. Submitting this letter at this time helps the property manager keep your complete application together. The property manager can easily find all relevant documents when assessing your application and comparing it to others.

It’s a good idea to secure rental reference letters as soon as you decide you’re ready to start your apartment search . Getting letters back from references can take time, so asking for rental reference letters in advance can minimize delays when you’re applying for apartments. Some property managers close applications once they find a suitable renter. Having your rental reference letters ready before you find an apartment you love can increase your chances of securing it.

Rental reference letters can be provided by various individuals or entities, including previous landlords, employers, supervisors, colleagues, professional mentors, or even personal acquaintances who can vouch for the tenant’s character and suitability as a renter.

Landlords request rental reference letters to gain additional insights into a prospective tenant’s background and qualities. These letters help landlords assess the tenant’s ability to meet financial obligations, reliability, trustworthiness, and compatibility with the rental property.

A rental reference letter should typically include the writer’s name, position, and contact information. It should also mention the tenant’s name, length of their relationship, and any relevant details about their character, reliability, financial stability, and suitability as a tenant. Specific examples or anecdotes that illustrate the tenant’s positive attributes can be beneficial.

When requesting a rental reference letter, be polite and provide context about the purpose of the letter. Clearly communicate what kind of information you are seeking and why their recommendation is important to you. It is also helpful to provide any relevant details about the property or landlord who is requesting the letter.

The requirement for rental reference letters may vary depending on the landlord or property management company. In some cases, reference letters may be optional, while in others, they are mandatory. It is advisable to check the application requirements or ask the landlord directly to determine if a rental reference letter is necessary.

While a rental reference letter can significantly enhance your rental application, it does not guarantee automatic approval. Landlords consider various factors when reviewing applications, including credit history, background checks, income verification, and overall suitability. A strong rental reference letter can positively influence their decision, but other factors may also be taken into account.

Ready to start your apartment hunt? Search thousands of apartments for rent on Zumper and find the right one for you.

Julie is an avid sports enthusiast, beer drinker, city runner, and non-fiction reader. She's been a renter for 10 years, and has learned a thing or two in the process.

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Renting an Apartment for the First Time: A Guide for New Renters

Being a first-time renter can be challenging. Without experience, it’s difficult to know what to look for or what steps to take to make your search easier. There’s also much to consider, including market trends , rental availability, and the rental application process.

If this is your first time renting an apartment, you’ll want to know a few things before starting. Keep reading for a step-by-step process to find, apply for, and move into your first apartment.

We also provide tips that can help make the process even easier and more budget-friendly.

1. Determine your budget

(Getty Images)

There are two ways you can determine how much rent you can afford :

According to Manisha Thakor , director of wealth strategies for women at the BAM Alliance, your rent shouldn’t be more than a fourth of your take-home pay. So, if your monthly income is $3,000, your rent shouldn’t exceed $750 a month.
As a rule of thumb, your gross salary should be at least 40 times your rent. So, if you earn $40,000 a year, your rent shouldn’t exceed $1,000 a month.

Ideally, you’ll want to find an apartment that costs less than what your budget allows so you can create an emergency fund. An emergency fund is usually three to six months ’ worth of living expenses.

While landlords don’t require an emergency fund, saving up for a rainy day gives you additional security since you’ll be able to pay your bills even if you lose your job or are thrown some other financial curveball.

Other costs to consider include the following:

Security deposit
Moving expenses
Application fee
Buying new furniture
Renters insurance

2. Check your credit score

A credit score of 650 or higher will make it easier for you to get approved for a rental since this is the minimum score landlords require. If you don’t know your credit score, you can purchase an online report for a one-time fee.

But what should you do if your credit score is below 650? In that case, you’ll need to find other ways to convince the landlord that you’re responsible and will be able to pay rent on time. Here are some options:

Find a roommate: You can always get a roommate to split the responsibilities and costs. This will give landlords peace of mind since they can rely on two renters for rent payments instead of just one.
Get a co-signer: Ask a friend or family member to co-sign. Again, this will reassure landlords since they can fall back on your co-signer if needed. However, becoming a co-signer is a huge responsibility, so ask only people who are financially responsible and comfortable covering rent if you’re unable to.
Get references: Since this is your first apartment, you most likely don’t have references from a previous landlord. Instead, you can provide a professional reference from an employer or manager or a personal reference. This can be one way to provide proof you have the characteristics of a good renter.
Provide proof of income: Provide your potential landlord with pay stubs, bank statements, and employment documents to prove you have the funds to cover the rent.
Offer to pay more rent in advance: Let the landlords know you’re willing to pay several months’ rent upfront. This will help assure them that you’ll be a responsible renter and financially trustworthy.
Increase your security deposit: Offering to double or even triple the requested security deposit amount will give the landlord an incentive to approve your application.
Plead your case: Write a formal letter to the landlord explaining your situation, including the steps you’re taking to improve your credit score.

3. List your requirements

Make a list of the things you’re unwilling to compromise on to make the apartment-hunting process easier. Your requirements might include the following:

Neighborhood: Ideally, you want to live in a safe area close to your work, schools (if you have children), hospitals, and grocery stores. You can find out if your planned neighborhood is safe by using sites like AreaVibes and City Data. Also, keep in mind that some areas might be more expensive than others. For this reason, check out current rental market reports to see which areas are more affordable than others.
Amenities: You might require specific amenities, such as a laundry facility, a parking space, an on-site gym, a dishwasher, or air conditioning.
Pets: If you have pets, you’ll likely want a backyard or park nearby. The ground-floor units of some apartment buildings might have a small yard for your pet to use.
Your lifestyle: Consider your lifestyle when searching for an apartment. For example, if you enjoy cycling, check whether the area has trails or cycling routes nearby.

4. Look for an apartment on reputable rental sites

(Realtor.com)

Online rental sites can serve as your primary resource in finding available rentals near you. You can use them to search for apartments that suit your budget and requirements, allowing you to see all the units that are a good fit for you in one place.

For instance, Realtor.com® allows you to filter your apartment search by the following:

Neighborhood
Property type (such as apartment or condo)
Bedrooms and bathrooms
Your move-in date
Property size
Unit features (such as air conditioning and washing machine)
Community features (such as parking, gyms, and pools)

Filtering makes it easy to find and shortlist your favorite apartments so you don’t waste time visiting properties that won’t work for you.

5. Create a list of questions to ask

Once you have a shortlist of apartments and have booked tours with landlords or property management companies, you’ll need to get a list of questions ready to ask them on the tour day.

Here are some questions you can ask:

Is there free parking? If you own a car or are planning to, make sure to ask how parking works. Rentals can offer public parking or a parking spot for a monthly fee.
Who is responsible for covering utilities? These might include electricity, water, sewage, and natural gas.
What amenities does the apartment offer? While the apartment’s online listing might include specific amenities, make sure you double-check with the landlord.
Are there guest restrictions? If you enjoy hosting get-togethers, find out how many guests you’re allowed to have and whether they’ll have access to amenities like the swimming pool.
Who do I call if I need maintenance? Find out how maintenance works and whom to contact when something breaks down or needs repair.
Are there pet-friendly areas nearby? This question is good to ask if you own pets, especially dogs.

In addition to having a questions list, consider preparing an apartment inspection list. For example, you might want to test the faucets, internet connection, light switches, window handles, and air conditioning during your tour.

6. Apply for the apartment

Once you’ve found your favorite apartment (or several), start applying. To save time, you can use Avail Renter Profile to simultaneously apply for multiple rental properties without filling out separate application forms. This profile will have all the rental information the landlord needs to approve you.

Your Avail renter profile will also have a shareable link you can give to landlords right away, helping you beat the competition when applying for an apartment in a popular area.

Creating an Avail renter profile is free unless you add a credit check, background check, and eviction report, which involves a one-time fee.

7. Sign the lease

If your rental application is approved and you decide to move ahead with renting the apartment, you will receive a lease. Read through your lease carefully before you sign it. Sometimes, there can be hidden fees, terms, and conditions that could affect you later.

If you have a lawyer, you could even ask this pro to read through the lease to ensure all the terms are fair.

There are three main types of lease agreements when it comes to apartments:

Month to month: This lease agreement automatically renews every month, and the renter or landlord should provide 30 days’ notice to move.
Short term: This lease can last anywhere from three to six months. It often doesn’t renew automatically, so you’ll have to renew it before it expires.
Long term: This lease usually lasts 12 to 15 months. In the U.S. (and especially with apartment buildings), a 12-month lease is the most popular.

Ensure you’re happy with the lease terms, and know how the renewal process works.

8. Buy apartment furniture

Since this is your first apartment, you’re probably looking for some furniture . Buying expensive furniture can leave a huge dent in your budget and cause unnecessary financial stress during the first few months of living in your new apartment.

Fortunately, there are some budget-friendly ways to furnish your new place. Here are some tips for getting cheap (or even free) furniture:

Ask your friends or family members: Family or friends might have furniture they aren’t using. Ask them if they’d be willing to give it to you for free or sell it to you at a low price.
Browse garage sales: You can often find used furniture at garage sales for a steal.
Go to budget shops: Used furniture stores offer second-hand furniture in good or even excellent condition.

9. Purchase renters insurance

Keep your belongings safe by getting renters insurance. Renters insurance typically covers the following:

Personal property: Renters insurance protects your belongings—including electronics, furniture, and clothing—against unexpected damage or loss. For example, if someone burglarizes your property, your insurer will help you replace the stolen items.
Uninhabitable coverage: This type of coverage can cover the costs of your hotel or living expenses if you can’t live in your apartment due to a covered incident, such as flooding or a broken water pipe.
Liability: This type of coverage can cover medical bills or damaged property if someone gets hurt at your apartment or their property gets damaged.

10. Clean before you move in

Schedule a deep cleaning of your apartment before you move in. You can either do it yourself (saving money in the process) or hire a company or individual to do it for you.

Once the apartment is clean, you can move your belongings into the apartment with the help of a moving company or your family and friends.

3 tips to make the apartment-hunting process easier

Below are some top tips every first-time apartment hunter should know.

1. Start apartment hunting in advance

You don’t want to find an apartment too early and not be able to move in before someone else rents it. You also don’t want to wait too long and not have enough time to find a home that suits your needs.

Search for an apartment within your budget and in your preferred neighborhood 60 days before your move-in date. Then, 30 days before your move-in date, book apartment tours, apply, and sign the lease.

2. Search during the winter

Summer is typically more expensive than winter since many renters prefer moving during hotter months . In fact, most people prefer moving during May, June, July, and August.

This means you’ll likely find an apartment for a lower price during the winter months.

If you’re on a strict budget and want to save as much money as possible, look for an apartment in December, January, February, or March.

3. Beware of rental scams

Searching for an apartment on marketplaces such as Facebook or Craigslist might be tempting. However, if you do this, your chances of running into a scam significantly increase.

Some of the most common scams are fake listings, unavailable landlords, and having to pay a deposit to view a property.

How long does it take to adjust to a new apartment?

Moving into your first apartment is a big step in your life. So, it’ll likely take a couple of weeks or months to start feeling at home.

However, how quickly you adjust will depend on several factors. For example, if you’re moving out of your parents’ house and are extremely close to them, it might take several months for you to become accustomed to your new place.

If you follow the steps outlined above, you won’t have to worry about feeling overwhelmed when searching for your first apartment.

You can start by determining your budget, credit score, and personal apartment requirements. From there, search on reputable listing sites, such as Realtor.com , to find your dream apartment.

Alondra Segoviano is a senior content strategist with the Realtor.com Rentals Integrated Marketing team.

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Apartment Manager Cover Letter Example (Free Guide)

Create an apartment manager cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking to become an apartment manager? Writing a cover letter is an important step in your job search. Our Apartment Manager Cover Letter Guide provides helpful advice and tips on how to craft an effective letter to help you get the job.

We will cover:

How to write a cover letter, no matter your industry or job title.
What to put on a cover letter to stand out.
The top skills employers from every industry want to see.
How to build a cover letter fast with our professional Cover Letter Builder .
What a cover letter template is, and why you should use it.

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Dear [Name of Hiring Manager],

I am writing to express my interest in the Apartment Manager position at [Company Name]. With my experience in the property management sector, I believe I am a great fit for this role.

I have over five years of experience managing residential properties. My most recent job was as an Apartment Manager with [Previous Company Name], where I was responsible for managing a portfolio of over 200 residential units. I handled tenant inquiries, prepared leases, and ensured that all property maintenance issues were addressed in a timely manner. I also implemented new cost-saving measures, resulting in an increase in operational efficiency.

In addition, I have extensive experience in customer service and resolving complex tenant issues. I am highly organized and have excellent communication skills. I am also knowledgeable in local housing laws and regulations and keep up to date with the latest industry trends.

I am confident that my experience and skillset make me an ideal candidate for the Apartment Manager position. I am eager to learn more about the role and how I can contribute to your organization. I look forward to discussing the position in further detail.

Thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Apartment Manager Cover Letter?

A Apartment Manager cover letter is essential to show potential employers that you have the necessary qualifications to manage a successful apartment complex.
It can highlight areas of your experience that are relevant to the job and demonstrate your enthusiasm for the role.
Your cover letter should also explain why you are the best candidate for the job and why you are interested in the position.
A well-written cover letter can help you stand out from the competition and increase your chances of getting an interview.
It can also demonstrate your commitment to customer service and attention to detail, which are both important qualities for an Apartment Manager.
In addition, a cover letter allows you to express your personality and show potential employers that you are the type of person they are looking for.

A Few Important Rules To Keep In Mind

Start your letter with a strong introduction that will grab the reader's attention.
Be sure to explain why you are interested in the position and why you think you are qualified.
Outline your relevant experience and skills that make you a good fit for the position.
Include specific examples of accomplishments from your previous jobs that show you have the necessary skills for the apartment manager job.
Mention any awards or recognition you have received.
Conclude your letter with a call to action, asking the reader to contact you for an interview.
Proofread your letter carefully and make sure there are no typos or grammar errors.
Be sure to include your contact information so that the reader can easily reach you.

What's The Best Structure For Apartment Manager Cover Letters?

After creating an impressive Apartment Manager resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Apartment Manager cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Apartment Manager Cover Letters:

Your contact information, including the date of writing
The recipient's details, such as the company's name and the name of the addressee
A professional greeting or salutation, like "Dear Mr. Levi,"
An attention-grabbing opening statement to captivate the reader's interest
A concise paragraph explaining why you are an excellent fit for the role
Another paragraph highlighting why the position aligns with your career goals and aspirations
A closing statement that reinforces your enthusiasm and suitability for the role
A complimentary closing, such as "Regards" or "Sincerely," followed by your name
An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

Your Full Name: Begin with your first and last name, written in a clear and legible format.
Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Apartment Manager, I am confident that I have the necessary skills and experience to exceed your expectations. I have a proven track record of success in managing a variety of tasks related to the day-to-day running of an apartment complex.

My experience includes:

Property Management: I have managed all aspects of property management, from marketing and leasing apartments to collecting rent and dealing with tenant complaints. I am also familiar with compliance and safety regulations and have worked with local authorities to ensure compliance.
Maintenance: I have overseen the maintenance of apartment buildings, including dealing with contractors and ensuring repairs are completed in a timely manner. I have also managed tenant move-ins and move-outs.
Financial Management: I have managed the financial operations of apartment complexes, including budgeting, forecasting, and cost control. I have also managed accounts payable and accounts receivable.

I am a self-motivated professional with excellent communication skills and a strong customer service focus. I am confident that I can provide the highest level of service to residents and ensure the efficient and profitable operation of your apartment complex.

I am eager to discuss how my experience and qualifications make me the perfect candidate for this position. I look forward to hearing from you and thank you for your consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Apartment Manager Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

Not researching the company and addressing the letter to the wrong person.
Not customizing the cover letter to the position and company.
Not including contact information on the letter.
Using cliché statements and phrases.
Forgetting to proofread and edit the letter.
Not tailoring your skills and experience to the job description.
Using an unprofessional email address.
Including irrelevant information.
Not following instructions in the job posting.
Neglecting to thank the employer for their time.

Key Takeaways For an Apartment Manager Cover Letter

Highlight your experience and skills in the property management field.
Showcase your ability to effectively manage relationships with tenants, owners, and vendors.
Demonstrate your understanding of the local real estate market and regulations.
Mention your customer service skills and ability to handle conflict resolution.
Reiterate why you’re the ideal candidate for the position.
Express your enthusiasm for the job and demonstrate your willingness to learn.
Include examples of any professional development courses you’ve taken related to apartment management.

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Property Management in Philadelphia

How to rent an apartment with no rental history .

Due to life’s different circumstances, let’s say you need to rent in a place far from your home. Everything’s ready, except for one thing.

You don’t have a rental history.

Is it possible to rent without any rental history? Absolutely! In this guide, we’re going to discuss the different ways to rent without any rental history and the different things to consider as a first-time renter.

What is Rental History?

Simply put, a rental history is a summary of your past experiences renting homes. It includes previous rent details such as how long you stayed, payment history, any delinquencies, and more serious issues like evictions. Landlords use this to understand prior rental behavior and decide whether you would be a risk to their property.

9 Ways to Get Approved With No Rental History

As your local property managers in Philadelphia , we know everything you need to start your rental journey, even without a rental history. We understand that finding a place to rent might feel tough especially if you don’t have any rental history. But don’t worry! There are ways to increase your chances of getting approved. As we mentioned above, people with no rental history can rent as long as you follow these tips we’ll give you so you can start your rental journey.

1. Increasing The Security Deposit

When renting, a security deposit refers to money a tenant gives the landlord at move in. Landlords then hold onto it for the duration of the lease term in case there are damages to the property or you don’t pay rent. When you move out and everything is in good shape, you usually get the deposit back. It’s sort of like insurance for both you and the landlord.

By offering to increase your security deposit, even by a small amount, you demonstrate to the landlord your willingness to take responsibility. This can actually increase your chances of being approved for the rental, especially if you lack a rental history.

2. Show Proof of Income

Not everyone has the capacity to increase the security deposit, especially when moving expenses can quickly add up. Because of this, showing proof of income to your landlord that demonstrates your ability to cover the monthly rent is crucial. Even without a rental history, proof that you have a stable job and reliable form of income is a huge plus that can help your approval odds.

Proof of income can include pay stubs from your job, bank statements, or tax returns if you’re a self-employed individual.

3. Provide Proof of Employment

If your reason for renting is to move closer to where you currently work, it can definitely substantiate proof of employment – which is essential for any rental application.

Proof of employment typically includes a letter from your employer that confirms your position, current salary, and how long you’ve been with the company. This can go a long way to show that you are a responsible and reliable person, even if you are a first-time renter.

4. Consider Renting with a Roommate

Practicality speaking, you can consider renting with a roommate. This can actually be a good solution to increase your chances of approval. When opt for a roommate, you both share the costs, from rent to utility bills. This actually allows landlords to feel a bit more secure that two people are paying instead of one, and it reduces risks for them too. In short, renting with a roommate makes the landlord worry less about not getting paid.

If your roommate has rented a place before, that’s even better. Landlords usually feel better about renting to people who’ve rented before, so if you don’t have any renting experience, and your roommate has, it can definitely help.

That said, before you agree to rent with someone, make sure you both get along in terms of how you live and how you’re paying all the bills to prevent problems from arising moving forward.

5. Collect References

Collecting references means gathering people who can testify for your character. Your references should be available to be interviewed by a landlord or a property management company about how trustworthy and responsible you are.

It is a best practice to get the names and contact info of your references to include with your initial application. That way, the landlord or property manager handling the screening process can easily reach out.

6. Get a Cosigner

Aside from collecting references, another tip we can give is to get a cosigner . A cosigner is usually a close friend or family member with a strong financial history. After all, they are agreeing to pay the rent if you can’t. Having a cosigner makes the landlord feel better about renting to you because they trust that the rent will be paid, even if you can’t do it yourself.

When you ask someone to be your cosigner, it’s important to talk openly with them about what it means. You should explain your renting situation and why you need their help. Make sure to give the landlord information about your cosigner’s finances and contact details, so they can check if they’re a good fit.

7. Get a Guarantor

While a co-signer is responsible for every payment you miss for example, a guarantor only assumes responsibility if you fall into total default (which you don’t want to happen.)

When deciding who your guarantor would be, make sure to choose someone who trusts you and has good financial standing. It could be a family member, a close friend, or someone who believes in you.

Be ready to give the landlord info about your guarantor, so the landlord can check if they’re a good fit.

8. Show Proof of Regular Payments

Aside from showing proof of employment, or proof of income, another tip we can share to rent with no rental history is to show proof of regular payments. One good way to do this is by showing that you consistently pay things like electricity, phone, or credit card bills on time. This demonstrates that you are responsible and diligent with your financial commitments.

If you’ve lived with roommates or sublet from someone before, you can ask them to write a letter or statement confirming that you paid your share of the rent and other bills on time.

9. Explain Your Situation

Lastly, aside from all the requirements we listed above, the best thing you can do is to explain your situation to the landlord. Having an honest talk with the landlord helps them see that you’re trustworthy and understand your situation better. It’s a chance to deal with any worries they might have and improve your chances of getting the place, even without a rental history.

Want to learn more? Check out this article that gives additional tips for first-time renters !

How Bay Property Management Group Can Help

With these tips, we hope you can secure the rental property of your dreams – even without any rental history!

If you’re a landlord, screening potential tenants is one of the most crucial tasks you have. It is also time consuming. When it comes to the stress of managing multiple rental properties, why not let the experts at Bay Property Management Group do all of the heavy lifting. Bay Property Management Group offers comprehensive rental management services in Philadelphia , from tenant screening to maintenance, rent collection, and more. Give us a call today to get started.

Patrick Freeze

Patrick Freeze is a licensed real estate broker and Baltimore native with over a decade of experience in the real estate and property management industry. He graduated from Dickinson College before starting Bay Property Management Group in 2009. Bay Property Management Group is the ultimate property management company, specializing in a wide range of properties, including single-family houses, portfolios of rental homes, and apartment buildings. Through experience and top-notch customer service, BMG is helping make property ownership the profitable and pleasurable experience it should be.

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Apartment Manager Cover Letter Example

Writing a cover letter for an apartment manager position can be a challenging task. You need to show the employer your qualifications, knowledge, and experience, while also making sure that your letter stands out from those of other applicants. To make this process easier, this guide will provide tips on how to write a successful cover letter for an apartment manager position, as well as an example to help get you started.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Apartment Manager Cover Letter Sample

Dear [Hiring Manager],

I am writing to express my enthusiasm for the position of Apartment Manager at [Company Name]. I am confident that I possess the necessary qualifications, experience and enthusiasm to excel in this role and make a valuable contribution to your team.

In my current position at [Current Company], I have gained a wealth of experience managing a portfolio of rental apartments. During this time, I have developed the ability to effectively manage tenant relationships, troubleshoot and resolve maintenance issues, and create marketing plans to increase occupancy. I also have experience in ensuring compliance with industry regulations and local laws.

I have a strong attention to detail and a knack for quickly and effectively problem- solving. I am highly organized with excellent communication and interpersonal skills. Of note, I am adept at managing multiple projects and tasks simultaneously, and I thrive in a fast- paced environment. I have a proven track record of consistently delivering superior results and I am confident I could bring the same level of success to your organization.

I am excited about the opportunity of joining your team and I am eager to demonstrate my capabilities through my work. I thank you for your consideration and I look forward to hearing from you.

[Your Name]

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What should a Apartment Manager cover letter include?

A good apartment manager cover letter should include the following information:

A brief introduction of yourself and your qualifications. Include relevant experience and certifications that make you a great fit for the position.
A statement of why you are a great fit for the apartment manager position. Highlight your ability to work collaboratively with others, your strong communication skills, and any other qualities that make you well- suited for the job.
Examples of your accomplishments in previous roles. Provide evidence that demonstrates your success in property management, such as how you were able to increase occupancy rates or reduce operating expenses.
A description of your commitment to providing excellent customer service. Explain how your leadership and people skills can help you build strong relationships with tenants and other property staff.
Your contact information, such as your phone number and email address.

By including this information, you can give an employer the assurance that you have the skills and experience necessary to handle the duties of an apartment manager.

Apartment Manager Cover Letter Writing Tips

Writing a cover letter as an apartment manager is an important step in your job search process. Your cover letter is an opportunity to introduce yourself to potential employers, show off your skills, and highlight your experience. Here are some tips to help you write an effective cover letter:

Research the company: Before you start writing your cover letter, research the company and the job you are applying for. Knowing the company’s mission, values, and culture can help you tailor your cover letter to the position.
Highlight relevant experience: When writing your cover letter, be sure to highlight any relevant experiences you have had as an apartment manager. Whether it’s leasing experience, customer service, or building maintenance, emphasize those skills and experiences to make yourself stand out.
Show off your personality: In addition to highlighting your experience, you should also be sure to show off your personality in your cover letter. Let potential employers know why you are the perfect fit for the job and why you would make a great apartment manager.
Be professional: While your cover letter should give a glimpse into your personality, it is important to maintain a professional tone throughout. Avoid using overly casual language, slang, or jokes.
Proofread: Once you have finished writing your cover letter, it is important to proofread it for any errors. Double check your grammar, spelling, and punctuation. Having an error- free cover letter will ensure that employers take you seriously.

Common mistakes to avoid when writing Apartment Manager Cover letter

When applying for a position as an apartment manager, you need to ensure that your cover letter is well- thought- out and error- free. It’s important to make a good impression on the hiring manager and show that you understand the role and the responsibilities. Here’s a list of common mistakes to avoid when writing an apartment manager cover letter:

Not Tailoring Your Letter: Your cover letter should be tailored to the specific job you’re applying for. Don’t submit a generic letter that could be applied to any job; instead, highlight why you’re a great fit for the role.
Spelling and Grammatical Errors: Your cover letter should be free of spelling and grammar mistakes. Take the time to proofread your letter thoroughly and get a second opinion from a friend if necessary.
Not Including Enough Details: A good cover letter should include specific details that demonstrate why you’re the best candidate for the job. Explain why you’re the ideal candidate, talk about your skills and experience, and explain why you’re the best choice for the role.
Omitting Contact Information: Make sure you include all the necessary contact information in your cover letter, including your name, address, phone number, and email address.
Not Describing Your Skills: A good cover letter should include a description of your skills and experiences that are relevant to the position. Explain why you’re the best candidate, and don’t forget to mention any special skills that make you stand out from the crowd.
Not Addressing the Employer Directly: Make sure to include the hiring manager’s name and address your cover letter to them directly. This shows that you’ve taken the time to research the company and demonstrates your interest in the position.

By avoiding these common mistakes, you can ensure

Key takeaways

Writing an impressive cover letter for an Apartment Manager role is a key step in landing an interview for the position. A well- crafted cover letter can help you stand out from other applicants and make a positive impression on the hiring manager. Here are key takeaways for writing an impressive Apartment Manager Cover Letter:

Demonstrate your knowledge of the property management industry: Show that you are knowledgeable about the industry and can demonstrate your understanding of the key aspects of the role.
Highlight relevant experience and skills: Include any relevant experience and skills you possess that make you a good fit for the job. Make sure to mention the specific skills and qualities that make you the ideal candidate for the role.
Describe how you can contribute: Explain how you can use your knowledge and skills to contribute to the position and the organization. Show that you’re an asset to the organization and that you can actively help them achieve their goals.
Personalize your cover letter: Make sure to customize your cover letter to the job description. Include specific details about the company and the role to demonstrate that you’ve done your research.
Provide examples: Use examples to support your claims. Give specific examples of how you have used your skills and experience in the past to be successful.
Check for errors: It’s important to proofread your cover letter to ensure there are no spelling and grammar mistakes. Doing so will show the hiring manager that you are a detail- oriented person who takes pride in their work.

By following these key takeaways for writing an impressive Apartment Manager Cover Letter, you will have a stronger chance of setting yourself apart from other applicants and landing an interview.

Frequently Asked Questions

1.how do i write a cover letter for an apartment manager job with no experience.

Writing a cover letter for an apartment manager job with no experience can be a daunting task. However, it is possible to stand out from other applicants by emphasizing transferable skills and your enthusiasm for the position. Focus on the experience and qualities you can bring to the job and make sure to include any related volunteer, extracurricular, or educational experiences. To start your cover letter, provide a brief introduction of yourself and the job you are applying for. Then, explain how you think you can contribute to the role and the company. Try to use concrete examples, such as courses you have taken or projects you have completed. Lastly, provide a positive conclusion with a call- to- action.

2.How do I write a cover letter for an Apartment Manager job experience?

If you have previous experience as an apartment manager, you should highlight your accomplishments and successes in your cover letter. Start your letter by introducing yourself and then explain how your experience makes you the ideal candidate for the job. Make sure to include specific examples of your successes, such as how you increased occupancy rates or improved tenant satisfaction. Be sure to also include any advancements you achieved while in the role and how you were able to add value to the organization. Lastly, provide a positive conclusion with a call- to- action.

3.How can I highlight my accomplishments in Apartment Manager cover letter?

In your apartment manager cover letter, you should include your professional accomplishments in order to emphasize the value you can bring to the organization. When describing your accomplishments, make sure to use specific examples and numbers to demonstrate your successes. For example, you may have increased occupancy rates or decreased tenant turnover. You can also mention any promotions, awards, or accolades you have received in your previous roles. You should also include any special projects you have spearheaded that have had a positive impact on the organization.

4.What is a good cover letter for an Apartment Manager job?

A good cover letter for an apartment manager job should include an introduction of yourself, an explanation of your qualifications, and a call- to- action. In the introduction, provide a brief introduction of yourself and the job you are applying for. Then, explain how your qualifications and experience make you the perfect candidate for the role. Be sure to include specific examples of your success, such as how you increased occupancy rates or decreased tenant turnover. Finally, provide a positive conclusion with a call- to- action.

In addition to this, be sure to check out our cover letter templates , cover letter formats , cover letter examples , job description , and career advice pages for more helpful tips and advice.

Let us help you build your Cover Letter!

Make your cover letter more organized and attractive with our Cover Letter Builder

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More From Forbes

7 ways parents can financially boost their adult child’s career.

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Top 7 Ways Parents Can Financially Boost Their Adult Child’s Career

I have a 29 year old daughter who can work some but has a disability that could affect how much she can work and earn consistently for the rest of her life. I have about $75k. What is the best vehicle to use so she will have some money for her health needs and/ or living expenses? Trust? 529 with a Roth conversion? Use as down payment to help her buy an apartment so she will always have a roof over her head? – Pam

Let’s leave financial recommendations on trusts and other vehicles to registered investment advisors. From a career perspective, parents can help adult children non-financially – e.g., opening up their network to their kids, proofreading cover letters , role playing during interview prep . There are also ways that parents can invest financial resources (say, an extra $75,000) towards launching their adult child.

Here are seven ways parents can financially boost their adult child’s career:

1. Pay Student Loans

In those early days, when starting salaries are low and living expenses are high (e.g., security deposit and first and last months’ rent at once!), a monthly student loan on top of that hurts. An outstanding student loan may discourage your adult child from following their true interests, if these are in lower-paying or less stable fields. It may prevent your adult child from putting away more money into a retirement plan and taking advantage of compound interest as early as possible. Taking over the student loan payment, or paying it off outright, is one way to assuage the financial concerns, without butting in on actual career decisions.

2 . Fund Additional Training

Many careers get a boost from additional education beyond the undergraduate level, whether it’s an advanced degree, certification or specialized courses. Since graduate school can be a six-figure investment, help your child determine if that’s a productive career step (use these 10 questions to help decide). You can also help your child look for alternate funding – e.g., company tuition benefits, scholarships. If you decide to throw your financial support towards additional schooling, your funds could be used to cover living expenses or supplies, if your child can get tuition covered from their company or via a work/study arrangement.

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‘exciting updates’—new details of donald trump’s mystery crypto project spark wild bitcoin rival speculation, this ‘ted lasso’ star is reportedly not returning for season 4 as series regular, 3 . cover moving expenses to a target geography.

If your child dreams of a career tied to a specific geography (e.g., film in Los Angeles, energy in Houston, finance in NYC) and this is outside where they grew up or went to college, offering funds for relocation is a smart career investment. Even if there are more remote work opportunities, there is value for someone early in their career to be located where more of the action is . Your adult child will have an easier time building a relevant professional network. There will likely be relevant events and professional associations nearby. There will be more job opportunities, as your adult child can take advantage of both remote and in-person openings.

4 . Subsidize Living Expenses For Career-building But Low-paying jobs

If you’re willing to cover moving expenses, consider covering living expenses as well. Some jobs offer great hands-on experience but low salaries. If these jobs entail a lot of overtime or volatile hours, they can’t easily be paired with a second job to help with expenses. If you’re wary of offering an allowance, consider buying (or helping to buy) their first place, which will help stabilize their housing costs – and might even return a profit to you.

5 . Buy A Rental Unit

In lieu of buying a place for your adult child to live and launch, you could buy a rental unit for them to manage. The management responsibility gives your adult child career-building skills. The additional income stream builds their financial foundation, which is critical to making smart career decisions without settling. The rental unit is a side business that provides a window into entrepreneurship, something your adult child may decide they actually enjoy and want to pursue further.

6 . Help Start A Business

Your adult child may already have entrepreneurial aspirations, and your financial support could provide a runway to establish their business until it can pay them a salary. If the business works, you get a profit (or bragging rights if you don’t make an official investment). Even if the business fails, the skills your adult child would have developed – sales, marketing, strategy, management – can help them pivot into many other careers.

7 . Develop Passive Income Streams

In the case of Pam’s adult child, she’s worried about her ability to work full-time or far into the future. In that case, helping her child develop passive income streams is a financial and career solution. Passive income is money that you are not trading your time for – e.g., interest, dividends, rental income. For a passive income portfolio to earn enough to cover a median average salary (just under $53,000 for a 29-year-old), you would need more than the $75k that Pam has right now. But that $75k could start a rental portfolio or dividend portfolio, and while her daughter is still able to work, this portfolio has time to grow. Pam’s daughter might also find that she likes investing or real estate, and it could become a career choice, not just a financial necessity.

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What Rights Do Renters Have? Tenant’s Rights Explained

You’ve searched and found your first home or apartment for rent , signed the lease, and you’re ready to move in. As you make your move and transition into renting, you’ll need to understand the landlord-tenant relationship and, more importantly, what renters' rights you have. We’ll answer the question and give you the resources you need in case you feel like your rights are being violated.

What are renter’s rights?

Every renter has rights on the federal, state, and local levels to help prevent housing discrimination, maintain habitable accommodations, and outline other responsibilities that your landlord has. The Federal Fair Housing Act outlines these rights. Here’s an overview of what those tenant rights cover:

Fair housing rights

According to the Federal Fair Housing Act, your rental application can’t be rejected based on race, color, age, sex, religion, national origin, family status, or physical or mental disability. State and local laws may also include other protected classes.

Fair Credit Reporting Act of 1970

Another renter’s right to understand is the Fair Credit Reporting Act of 1970 , which requires that landlords or property managers disclose why they denied a renter’s application if it was due to their credit history. Keep in mind that you’ll likely need to have a written request to obtain this information. If you’re renting with bad credit , there are many ways you can make the search easier and find a place that works for you.

Basic tenant’s rights

Aside from the Fair Housing Rights and the Fair Credit Reporting Act, there are five basic renters rights that you should be aware of when moving into your new place. These will help you keep a good relationship with your landlord and know if your rights are violated.

Rights about security deposits

Security deposits are the amount you pay either when submitting your application or signing your lease. This deposit is set aside to cover damages, repairs, or unpaid rent once you’ve moved out. When it comes to retrieving your security deposit at the end of your rental agreement, you’re entitled to get it back minus any costs needed for repairs or damages. Some states have a specific time frame that your landlord needs to return it. If your landlord or property manager doesn’t return your security deposit because it was used to complete necessary repairs, you’re entitled to a written document detailing how the funds were used.

Rights about evictions

A big fear for many renters is the threat of eviction. The good news is that if your landlord is attempting to evict you because you breached your lease agreement, you have rights. You have the right to receive a written notice of eviction that details the reason for the eviction and the time frame you have to fix the situation (ex. paying unpaid rent). If you fail to rectify the situation in the time frame, your landlord can file the eviction in court, allowing the official eviction process to begin. At that point, you’ll need to appear in court and present your case. It's always a good idea to consult with a lawyer if you're facing eviction.

Right to a habitable home

The right to a habitable home is meant to protect you while living in a rental unit or apartment. This means that you have the right to live in a safe environment without dangerous issues or unaddressed repairs . This typically means that you have heat, utilities, and water and that your landlord or property manager addresses critical repairs to the place. You’re also entitled to timely repairs, which should be outlined in your lease.

Additionally, your rental unit should have proper and working safety measures, such as smoke and carbon monoxide detectors. Renters also have the right to know if any aspects of the home pose a safety or health hazard, such as asbestos, lead paint, or mold problems. Many states and some federal laws require that landlords disclose these hazards before you sign the lease or rental agreement . If not, you should be able to find this information in your lease agreement. Typically, it's part of the landlord's responsibilities to address these repairs unless the tenant caused them during their time leasing the rental.

Right to privacy

Another basic tenant's right is the right to privacy. This means that your landlord or property manager cannot enter your home or apartment without proper notification beforehand. These reasons may include maintenance or showing your unit to future renters. There may also be a specific time your landlord needs to notify you in some states, such as 24 or 48 hours before entry. This can also include rights preventing your landlord from showing up unexpectedly or at unreasonable hours unless related to an emergency.

Right to quiet enjoyment

This is sometimes referred to as the “Covenant of Quiet Enjoyment” and means that you have the right to live in your rental home or apartment without excessive disruptions. This can include unnecessary or frequent maintenance repairs, excessively loud tenants, harassment, and more. The landlord or property manager sets these rules, which may be reflected under regulations in the lease agreement and include things such as “quiet hours,” no-smoking rules, or a cap for the number of days a guest can stay.

Tips for protecting your renter’s rights

Knowing the rights you have as a renter is just the first step - you also have to learn how to protect yourself from any rights violations. Here are a few tips to keep in mind to help prevent tenant’s rights violations.

Learn to identify red flags

Is the landlord marketing the property to desired candidates? Does the landlord ask for a suspiciously high security deposit? Do they regularly reject applications from low-income tenants? Is your landlord trying to evict you without just cause? Have they turned off the water, heat, or changed the locks without notifying you? These types of red flags, among others, may indicate that your renter’s rights were infringed upon.

Read your lease carefully

One of the most important things you can do to protect your rights as a renter is to read your lease thoroughly and carefully. Your lease should outline many of the rights and responsibilities you have as a tenant and can help down the line if your legal rights are violated.

Document your apartment’s condition

When moving in and out of your apartment or rental home, make sure to take photos documenting the condition of your space. If your landlord attempts to withhold your security deposit or claims you left excessive damage, you’ll have the proof you didn’t. Normal wear and tear is expected in an apartment, but landlords should not be withholding security deposits for this reason.

Similarly, if your apartment needs repairs, insist that your landlord complete these repairs. You don’t want to be on the hook for any unaddressed repairs during your time as a tenant.

Have renters insurance

Renter’s insurance is another option to help you protect your rights - and your belongings - as a renter. Some landlords may require you to purchase renters insurance, but if not, it may be the right choice to help you protect yourself from an unexpected event.

Get legal advice

When in doubt, consult with an attorney specializing in landlord-tenant laws or other legal professionals. They can help you determine if your landlord is violating your rights or if it is more of a minor inconvenience that you’ll have to deal with. And before taking any action, speak with a legal professional to help guide you through the process.

Takeaways about renters’ rights

Every renter has rights, and you should familiarize yourself with those basic tenant rights and those specific to your rental apartment or home. Knowing these rights and the responsibilities you have as a tenant can make the renting process that much easier and give you peace of mind that your best interests are taken care of.

Redfin does not provide legal, tax, or financial advice. This article is for informational purposes only and is not a substitute for professional advice from a licensed attorney, tax professional, or financial advisor.

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Smoke Free Homes

Explore smoke free homes, affordable housing, condo associations, for property managers, for residents, find a smoke free apartment.

Submit a property to the Smoke Free Homes Registry .

Tobacco use is the leading preventable cause of death for Iowans, taking the lives of more than 5,100 adults each year. Estimated annual health care costs in Iowa directly related to tobacco use now total $1.2 billion. Smoke free and tobacco free environments play an important role in protecting Iowans from tobacco caused illnesses.

What Is the Smoke Free Homes Program?

Smoke Free Homes, a program of the Iowa Department of Health and Human Services, provides smoke free rental property listings on the Smoke Free Homes Registry free as a public service. The program works to eliminate second and thirdhand smoke exposure for renters, to help create a safer and healthier living environment. By providing model policies, free signage, cessation materials, and technical assistance, our goal is to increase smoke free housing opportunities for all Iowans.

Smoke free housing is a growing trend in Iowa. Over 80% of Iowans do not smoke and most people do not want to live in housing where smoking is allowed. It is a great time to go smoke-free! Whether you are a property owner/manager or a renter, learn more about smoke-free housing.

Protect Your Loved Ones

When you or your family members are around someone who smokes, you are all inhaling harmful chemicals that can cause smoking-related illnesses and diseases. The only way to protect yourself and your loved ones is to completely avoid secondhand smoke. What you can do:

If you or someone you know smokes, call Quitline Iowa at 1-800-QUIT-NOW for free access to a Quit Coach to help you quit tobacco use.
Make your home and vehicle 100% smoke-free. Air filters, ventilation systems and cracked windows do not entirely eliminate secondhand smoke.
Teach your children to stay away from secondhand smoke.
If you live in multi-unit housing, choose a smoke-free building. Smoke can travel through ventilation systems, doors, windows and cracks in the walls. Ventilation systems and air filters cannot completely eliminate secondhand smoke.

Living Tobacco Free and Nicotine Free

Tobacco and nicotine free places greatly improve the environment and protect our health. Examples of tobacco and nicotine free places include K-12 schools, colleges, parks, events, and businesses. For more information on tobacco-free/nicotine-free environment policies for schools, parks, businesses, community events, county fairs, rodeos, and pharmacies in Iowa, contact [email protected].

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COMMENTS

Sample Letter: Renter Cover Letter
Looking for a renter cover letter to get your rental application noticed? Here's what to include as well as a downloadable letter.
Rental Cover Letter: Sample Letter to Rent a House
This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.
Rental Cover Letter: Sample Letter to Rent a House (2024)
But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters. This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.
How to Write A Rental Application Cover Letter
Why a Cover Letter? Whether you're eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.
Rental application cover letter Tips to standout
A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.
Rental Apartment Application (incl. cover letter template): How to get
The cover letter should not be longer than one page. Introduce yourself - and other cohabitants - in a breezy manner. Describe your job, your family and also mention the reason for your move. In this cover letter, you should also say why you're interested in the apartment. Explain to the renter why you should get the flat.
What is a Renter Cover Letter?
A renter cover letter is a letter written by wannabe renters for potential future landlords or property management companies. Rental cover letters are meant to showcase a renter's character and best attributes to boost their reputation and odds of getting the desired lease.
11 Tips to Get an Apartment If You Just Got a Job
Here are a few tips on how to get a letter of employment: Get in touch with your employer and request a letter of employment. Make sure you let them know that you need it to rent an apartment. If your employer doesn't have a sample letter or format, send them one yourself to save their time.
DOCX ApartmentGuide
Attached you will find my renter resume, along with several references from neighbors and co-workers, as well as staffers from my current rental community. If you have any questions, please don't hesitate to call or e-mail me at (Your phone number) or (Email address). Thank you very much for considering my rental application.
How to Write a Rental Reference Letter (Templates
Are you renting an apartment and need a rental reference letter? Here's what to know about a rental recommendation letter and who to ask to provide one.
How to Write a Cover Letter For a Rental Application
Securing a rental property is never easy, let alone in a rent crisis like the one we're experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you're on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must.
PDF Renter Resume Cover Letter
List places you have lived and paid a monthly rent or a residential fee, starting with most recent first. Include the name of the landlord or program, address, phone number and/or email contact, length of stay (in months), and monthly rent/fee amount.
The Renter Cover Letter Toolkit
Before writing your renter cover letter, it's important to understand how some information that you provide could be used to discriminate against you, potentially leading to a rejection of your rental application. To help avoid discriminatory outcomes, the Canadian Centre for Housing Rights (CCHR) has developed this toolkit, including two ...
Rental Reference Letter Template
A rental reference letter can convince a property manager you are the best person to rent an apartment from an individual or property management firm. Your references can use a rental reference letter template as a guide to creating a professional, persuasive reference letter. Choosing the right people to write rental reference letters can give your application a competitive edge.
Renting an Apartment for the First Time: A Guide for New Renters
If this is your first time renting an apartment, you'll want to know a few things before starting. Keep reading for a step-by-step process to find, apply for, and move into your first apartment.
5 Ways to Get Your Rental Application Approved
Here's how: 1. Include a Cover Letter. Cover letters aren't just for applying for a job. They're also useful tools when submitting a rental application. Use your cover letter to touch on the following details: Why you want to move into the apartment. Why you would be a good tenant. Your history as a renter.
Apartment Manager Cover Letter Example (Free Guide)
Create an Apartment Manager cover letter that lands you the interview with our free examples and writing tips. Use and customize our template and land an interview today.
How to Rent an Apartment with No Rental History
You can rent an apartment with no rental history. We cover all the essential tips, steps, and requirements needed for first-time renters. ... If you've lived with roommates or sublet from someone before, you can ask them to write a letter or statement confirming that you paid your share of the rent and other bills on time. 9. Explain Your ...
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An employment verification letter from American Airlines showing a projected starting ... or buy car seats for their children, or cover a meal at the airport. ... She lives in a rent-controlled ...
Apartment Manager Cover Letter Example
Looking for Apartment Manager Cover Letter Example? Check out our sample and learn how to create a job winning cover letter that showcases your qualifications and experience.
How Much Rent Can I Afford?
Apartments for rent; Houses for rent; All rental listings; All rental buildings; Renter Hub. Contacted rentals; Your rental; Messages; Resources. Affordability calculator; Rent Guide; Sell Open Sell sub-menu. Resources. Explore your options; See your home's Zestimate; Home values; Sellers guide; Selling options.
7 Ways Parents Can Financially Boost Their Adult Child's Career
3.Cover Moving Expenses To A Target Geography. If your child dreams of a career tied to a specific geography (e.g., film in Los Angeles, energy in Houston, finance in NYC) and this is outside ...
Rental Scams: Red Flags and Tips to Avoid Them
Some landlords still use verbal agreements, which is risky for both parties. Scammers often attempt to enter into a verbal agreement and allow you to rent an apartment without signing a lease or rental agreement. Without a signed contract, there is potential for fraud. Get everything in writing and ensure all parties have signed both copies.
What are Renter's Rights? 5 Basic Tenant Rights
The right to a habitable home is meant to protect you while living in a rental unit or apartment. This means that you have the right to live in a safe environment without dangerous issues or unaddressed repairs.This typically means that you have heat, utilities, and water and that your landlord or property manager addresses critical repairs to the place.
Smoke Free Homes
Smoke Free Homes, a program of the Iowa Department of Health and Human Services, provides smoke free rental property listings on the Smoke Free Homes Registry free as a public service. The program works to eliminate second and thirdhand smoke exposure for renters, to help create a safer and healthier living environment.