ms word essay questions and answers

Microsoft Word Questions and Answers

Ms word objective questions and answers:.

Bold, Italian, Regular are known as (a) font styles (b) font effects (c) word art (d) text effects View Answer

To view header and footer you must switch to (a) Normal View (b) Print layout view (c) Print Preview mode (d) Both B and C View Answer

In word processing, an efficient way to move the 3rd paragraph to place it after the 5th paragraph is __ (a) copy and paste (b) copy, cut and paste (c) cut, copy and paste (d) cut and paste View Answer

What happens when you press the Ctrl + V Key ? (a) A Capital V letter is typed into your document at the Cursor point (b) The selected item is pasted from the clipboard v (c) The selected item is pasted to the clipboard (d) The selected drawing objects are distributed vertically on the page View Answer

The shortcut for centrally aligning a text is (a) Ctrl+C (b) Ctrl+L (c) Ctrl+E (d) Ctrl+R View Answer

Change the _____to create a document in a broad format (a) Page Margins (b) Paper Style (c) Page Orientation (d) Paper Source View Answer

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What is the gutter margin? (a) Margin that is added to the left margin when printing (b) Margin that is added to the right margin when printing (c) Margin that is added to the binding side of page when printing (d) Margin that is added to the outside of the page when printing View Answer

What is the default file extension for all word documents? (a) .txts (b) .word (c) .docs (d) .docx View Answer

Which of the key shortcuts is used for printing a document in Word ? (a) Ctrl+P (b) Ctrl+R (c) Altl+P (d) Alt+R View Answer

Replacing a word with another word throughout the document can be done using (a) Cut and Paste (b) Find and Replace (c) Copy and Paste (d) Go View Answer

____ is a collection of predefined design elements and color schemes. (a) Feature (b) Hyperlink (c) palette (d) theme View Answer

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How will words appear on the page ? We call it as __ (a) Text formatting (b) Character formatting (c) Point size (d) Type face View Answer

The keyboard shortcut for making fonts Italic is (a) Ctrl + C (b) Ctrl + I (c) Ctrl + X (d) Alt + B View Answer

Which among the following is not an option in the editing group? (a) Find (b) Replace (c) Select (d) Illustrations View Answer

The keyboard shortcut for making fonts bold is (a) Ctrl + C (b) Ctrl + B (c) Ctrl + X (d) Alt + B View Answer

Which of the following is a graphics solution for Word Processors? (a) Clipart (b) WordArt (c) Drop Cap (d) All of the above View Answer

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The keyboard shortcut for creating a new document is (a) Alt+N (b) Ctrl+N (c) Alt+D (d) Ctrl+D View Answer

The background of any Word document __ (a) is always white (b) is the colour you preset under the Option menu (c) is always the same for the enter document (d) can have any colour you choose View Answer

Which of the following is not a type of page margin? (a) Normal (b) Narrow (c) Moderate (d) Middle View Answer

For creating a document, you use __ command in the file menu. (a) Open (b) Close (c) New (d) Save View Answer

A bookmark is an item or location in document that you identify as a name for future reference. Which of the following task is accomplished by using bookmarks? (a) To add anchors in the web page (b) To mark the ending of a paragraph of a document (c) To quickly jump to a specific location in a document (d) To add hyperlinks in webpage View Answer

Portrait and Landscape are (a) Paper Size (b) Page layout (c) Page orientation (d) None of the above View Answer

What is the shortcut key to “Undo”, the last action in a document? (a) Ctrl + X (b) Ctrl + Y (c) Ctrl + Z (d) Ctrl + U View Answer

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In order to e-mail a Word document from within Word (a) Go to File/Send To/Mail Recipient (b) Save the file as an email attachment (c) Start Outlook and attach the file while open in Word (d) This is an impossible operation View Answer

Thesaurus tool in MS Word is used for (a) Spelling suggestions (b) Grammar options (c) Synonyms and antonyms words (d) All of the above View Answer

The keyboard shortcut for justifying alignment is (a) Ctrl+A (b) Ctrl+Y (c) Ctrl+J (d) Ctrl+N View Answer

In page preview mode. (a) You can see all pages of your document (b) You can only see the page you are currently working (c) You can only see pages that do not contain graphics (d) You can only see the title page of your document View Answer

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AutoCorrect was originally designed to replace _________ words as you type. (a) Short, repetitive (b) Grammatically incorrect (c) Misspelled (d) None of the above View Answer

In order to save an existing document with a different name you need to: (a)  retype the document and give it a different name (b) use the Save as… command (c)  copy and paste the original document to a new document and then save (d) use Windows Explorer to copy the document to a different location and then rename it View Answer

Shimmer, Sparkle text, Blinking Background etc. are known as (a) font styles (b) font effects (c) word art (d) text effects View Answer

The feature of Word that automatically adjusts the amount of space between certain combination of characters so that an entire word looks more evenly spaced. What is that feature called? (a) Spacing (b) Scaling (c) Kerning (d) Positioning View Answer

The keyboard short cut for creating a new document is (a) Alt+N (b) Ctrl+N (c) Alt+D (d) Ctrl+D View Answer

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How can you apply exactly the same formatting you did to another text? (a) Copy the text and paste in a new location. Then type the new text again. (b) Copy the text and click on Paste Special tool on new place (c) Select the text then click on Format Painter and select the new text (d) All of the above View Answer

Text in a column is generally aligned . (a) justified (b) right (c) centre (d) left View Answer

To move to the beginning of a line of text, press the _____ key. (a) Home (b) any (c) Page-up (d) Enter View Answer

Which of the following is not available in Font Spacing ? (a) Normal (b) Loosely (c) Condensed (d) Expanded View Answer

To move to the beginning of a line of text, press key? (a) Home (b) Ctrl (c) Space (d) Enter View Answer

Microsoft Word is an example of (a) an operating system (b) Processing device (c) Application software (d) an input device View Answer

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What is the smallest and largest font size tool on the formatting toolbar? (a) 8 and 72 (b) 8 and 64 (c) 12 and 72 (d) none of the above View Answer

You can use the tab key to? (a) move cursor across the screen (b) indent a paragraph (c) move the cursor down the screen (d) Only (a) and (b) View Answer

The keyboard short cut for justifying alignment is (a) Ctrl+A (b) Ctrl+Y (c) Ctrl+J (d) Ctrl+N View Answer

In order to create columnar data in Word you need to (a) Tab consecutively until your cursor reaches the desired place (b) Set tabs or use the Table menu (c) You need to use Excel (d) Press the space bar until your cursor reach.es the desired place View Answer

Superscript, subscript, outline, emboss, engrave are known as (a) font styles (b) font effects (c) word art (d) text effects View Answer

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If a word is typed that is not in Word’s dictionary, a _____ wavy underline appears below the word. (a) red (b) green (c) blue (d) black View Answer

Changing an existing document is called _____ the document. (a) Creating (b) Editing (c) Modifying (d) Adjusting View Answer

The ____ button on the quick access toolbar allows you to cancel your recent commands or actions. (a) Search (b) Cut (c) Document (d) Undo View Answer

For creating a document you use command at file menu. (a) Open (b) Close (c) New (d) Save View Answer

To get to the ‘Symbol’ dialog box, click on the __ menu and choose ‘Symbol’. (a) Insert (b) Format (c) Tools (d) Table View Answer

Which of the following is not a font style? (a) Bold (b) Superscript (c) Regular (d) Italics View Answer

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Mathematical problems can be effectively produced using: (a) image import (b) using lines and shapes (c) MS Express (d) MS Equation View Answer

Which enables us to send the same letter to different persons? (a) Macros (b) Mail merge (c) Template (d) None View Answer

The feature in Word automatically corrects certain spellings, grammar errors etc (a) Auto Fix (b) Auto Spell (c) AutoMark (d) AutoCorrect View Answer

To delete an incorrect character in a document, ______ to erase to the right of the insertion point. (a) press the left mouse key (b) double-click the right mouse key (c) press the BACKSPACE key (d) press the delete key View Answer

Which of the following is not an essential component to create mail merge? (a) Main document (b) Data source (c) Merge fields (d) Word fields View Answer

What would you do to highlight a word ? You position the cursor next to the word, and then_____ (a) Drag the mouse while holding the button down (b) Click mouse once (c) Roll mouse around (d) Roll and then click the mouse View Answer

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The word indicates the spelling errors with (a) Blue Underline (b) Green Underline (c) Red Underline (d) Black Underline View Answer

The quickest and easiest way in Word to locate a particular word or phrase in a document is to use the command. (a) Replace (b) Find (c) Lookup (d) Search View Answer

_____ indicates the writable area of the document (a) Gridlines (b) Rulers (c) Thumbnails (d) Document map View Answer

The word indicates the grammar mistakes with (a) Blue Underline (b) Green Underline (c) Red Underline (d) Black Underline View Answer

You can copy selected text and paste it in a document. (a) CTRL+C, CTRL + V (b) CTRL + C, CTRL + P (c) CTR + S, CTRL + S (d) SHIFT + C, ALT + P

The keyboard shortcut for Undo command is (a) Alt + U (b) Ctrl + Y (c) Ctrl + U (d) Ctrl + Z View Answer

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Which keystroke will take you at the beginning or the end of a long document? (a) Ctrl+PageUp and Ctrl + PageDown (b) Shift+Home and Shift+End (c) Ctrl+Home and Ctrl+End (d) The only way is by using the right scroll bar View Answer

The keyboard shortcut for Redo command is (a) Ctrl + R (b) Ctrl + Y (c) Ctrl + J (d) Alt + R View Answer

From which you can access the save command. (a) Home tab (b) Insert tab (c) Review tab (d) None of the above View Answer

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Deepika is a computer teacher who has been teaching computers to school and college kids for several years. In addition to her teaching duties, Deepika shares her knowledge of computers through her quizzes.

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Top 100+ MS Word Short Questions and Answers for Exams

Microsoft word is a part of MS office package, In today scenario, basic knowledge of ms word is necessary for all the candidates. Students preparing for SSC, Bank PO and other competitive exams can practice to enhance their performance with these selective and important MS Word questions and answers. Here are some important MS Word questions, which are repeated in examinations every year.

Best Books for MS Word

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Ace your Assessment with Accurate Prep - MS Word Practical Questions

Microsoft Word is by far the most popular word processing software in use today, and as such, many leading organizations require a high level of proficiency from any candidate applying for a spot. An MS Word assessment can be a challenge even for experienced users, and may include questions regarding functions that you are not familiar with or might have forgotten how to use. 

This is why preparing for your test is the best thing that you can do to improve your chances of passing the test and landing the job. On this page we will answer different types of MS Word practical questions to help you get your prep going, and provide you with the info you need to prepare in the best way you can. 

Preparing with our MS Word PrepPack gives you full access to specialized Microsoft Word training software, where you can prepare for every difficulty level with accurate MS Word test questions and answers.

As a bonus, you will also receive extensive practice resources for all the essential Microsoft Office programs - including Excel , Outlook, PowerPoint , and more. Start practicing today and become a Microsoft Office Ace. 

We rely on customer feedback to ensure our PrepPacks stay accurate and suited to match test-taker needs. Do you have questions regarding which PrepPack is best for you? Can't find the PrepPack you're looking for? Let us help! Reach out at [email protected].

MS Word Practical Exam

The Microsoft Word practical exam is used to measure your proficiency with MS Word and its many functions. The test format and difficulty depend on the position you are applying for, however most exams will aim to cover basic, intermediate, and advanced Word skills. 

For example, basic Microsoft Word practical questions might as you to perform small alterations to the page layout such as landscape orientation, justify alignment, create Word art, or change the font type. Advanced questions on the other hand could ask you to perform more uncommon and complicated tasks, such as creating a Word document that updates automatically based on the data found in a separate Excel sheet. 

*The Microsoft Word PrepPack supports older versions of the software too - including Microsoft Word 2016. 

Microsoft Word Practice Software

JobTestPrep's Microsoft Word PrepPack gives you access to the Gmetrix platform, which is specialized software that allows you to answer your tests directly in a MS Word document - giving you an authentic practice experience. While using this software, you will be able to toggle between two modes:

• Practice Mode - here you can practice with no time limit, and with the option of revealing the answer.
• Testing Mode - here you can experience the real pressure of a timed test, and if you don't know the answer, the software won't tell you. 

Through accurate and diverse Microsoft Word practice questions and in-depth answers and score reports which all combine in the specialized Gmetrix Word software, you will finish your preparation with more Microsoft Word skills and knowledge than ever before. 

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Finding a job can be a lengthy and challenging journey, often stretching over months and requiring multiple pre-employment tests and interviews. With our Premium Membership , you'll have the support you need every step of the way.

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Ms word practical questions.

Let's answer a few MS Word practical questions to understand exactly what you can expect on the actual test. The answers to the questions appear on this PDF - however to get a good understanding of your current level, we recommend trying to answer the questions one time on your own first. 

To answer the Microsoft Word practical questions on this page, you must first copy and paste the text in the box below to a clean Word document (left click, hold and drag to mark the text, right click – choose "copy", at the Word document, right click – choose paste).

Once you've done this, implement the instructions in the questions below in the new Word document.

Attendance list

Students : Zack Col Sandra Cooper Don Miller Stacey Cobos Dana Garsen

Teachers : John Dennis Linda Gross Mellisa Little Jeff Silano

MS Word Practice Questions - Basic

1. Change the page margins to narrow

2. Sort the students’ names alphabetically in ascending order

3. Add numbering to the “Students” and “Teachers” lists separately

4. Change the layout of the students list into two columns

5. Create an annual style header

MS Word Practice Questions - Advanced

1. Add a Developer tab to the Ribbon

2. Record a macro that will apply a yellow highlighting. Name the macro: “Approved” and assign it the shortcut ALT+k

3. Insert a bookmark next to the “Attendance list” title. Name it “Title”.

4. Add the word “Back” below the list and make it a Hyperlink to the “Attendance list” title

5. Change the document settings to show readability statistics

 MS Word Practical Questions - Multiple Choice

1. Which of the following methods can't you use to zoom in?

Performing the actions specified in options (A), (B) and (D) will allow Zooming in on the document. The shortcut Ctrl+Shift+z, as specified in option (C), does not.

2. I want to create a second copy of an opened document under a different name. What should I do?

Copying and pasting the text (option A) is a very inefficient way of completing the task. Ctrl+s (choice C) will save the document in its original name. Reopening the file (Choice D) will open it in Read-Only mode. Choice B is the only correct answer.

3. The following ribbon is the:

(C) Is the correct answer. In the Review tab you will find features related to auditing and checking the document such as: Spelling & Grammar check, tracking changes, inserting comments etc.

4. What does a wavy blue underline under a word mean? 

A blue wavy underline signifies a grammar issue such as using the wrong pronoun or failure to capitalize when it is required. Word cannot tell when a word is out of context and underlines in red “wavy” line misspelled words or a words appearing twice in succession.

5. The Thesaurus feature:

The thesaurus is a very useful tool to freshen up the vocabulary you use!

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1) Ctrl + Y is the short cut key for …

Answer Is: (D) Redo the last action

Explanation: No answer description available for this question. Let us discuss.

2) The shortcut for, to select open item in office menu of MS Word .

Answer Is: (C) both Ctrl+O & Alt+F +O

3) …….in MS Word serves as a standard typeset document for creating professional looking documents .

Answer Is: (C) Template

4) Commonly used paper sizes for MS Words documents are …..

Answer Is: (D) All of above

5) Pressing F8 key for three times selects

Answer Is: (D) Entire document

6) The shortcut for, to Close item in MS Office menu .

Answer Is: (B) Alt + F + C

7) The shortcut for in MS word , for bold font style .

Answer Is: (B) Ctrl+B/Alt+H+1

8) The shortcut for Page layout menu in MS word .

Answer Is: (C) Alt+P

9) The shortcut for Insert menu in MS word.

Answer Is: (B) Alt+N

10) The shortcurt for in MS word,for font size.

Answer Is: (D) Alt+H+FF

11) In MS Office , ….. Is the softwere for preparation of spreadsheets .

Answer Is: (C) MS exel

12) The shortcut for, to select Save& Send item in MS Office menu.

Answer Is: (B) Alt + F + D

13) Which is the default alignment in word ?

Answer Is: (A) left

14) Page setup in MSWORD may be accessed using …….menu .

Answer Is: (A) PageLayou----Paragraph(Alt+H+SP)

15) Macro may be assigned a ….. For convenient invocation .

Answer Is: (A) either keyboard shortcut or a button in office menu

16) Borders can be applied to …..

17) by defauli, ….. header or footer printed ..

Answer Is: (B) On every page

18) The shortcut for References menu in MS word.

Answer Is: (D) Alt+S

19) The shortcut for, to open Office menu of MS Word .

Answer Is: (D) Alt + F

20) Bullets and Numbering is in ……. Tab .

Answer Is: (B) Status bar

21) In MS Office , ….. Is the softwere for preparation of documents.

Answer Is: (B) MS Word

22) The shortcut for, to select Help item in MS Office menu.

Answer Is: (C) Alt + F + H or F1

23) Theseurus tool in MS Word is used for ?

Answer Is: (C) Synonyms and Antonyms

24) The shortcut for in MS word , for italic font style .

Answer Is: (C) Ctrl+I/Alt+H+2

25) The file memu , containing most common tools required for preparation of document in MS word, is called …..

Answer Is: (A) Home

26) The shortcut for in MS word, for strike through font style.

Answer Is: (A) Alt+H+4

27) In MS word , spelling mistakes are highlighted by …….

Answer Is: (C) red underline

28) Comments put in cells are called ….

Answer Is: (B) Cell Tip

29) Which of the following is not a type of page margin ?

Answer Is: (C) center

30) The shortcut for, to select Exit item in MS Office menu.

Answer Is: (A) Alt + F + X

31) Which of the following is not valid version of MS Office ?

Answer Is: (B) OFFICE VISTA

32) The shortcut for, to access Save as item in office menu of MS Word.

Answer Is: (A) Alt + F + A

33) From which menu you can insert header and footer ?

Answer Is: (A) Insert menu

34) What is the default extention for word template ?

Answer Is: (B) .dotx

35) In MS Word , grammatic errors are highlighted by …..

Answer Is: (B) green underline

36) The spelling tool is placed on ….. Toolbar

Answer Is: (A) standard

37) Cut,Copy and Paste is in …….group in the home tab .

Answer Is: (C) clickboard

38) The collection of artworks / images available in MS-Office is called ?

Answer Is: (C) cliparts

39) What is the short cut key tom open the Open dialog box ?

Answer Is: (D) Ctrl + F12

40) In MS Office , …. Is the software for preparation of databases .

Answer Is: (A) MS Acess

41) Outlook express is ….

Answer Is: (A) E-Mail Client

42) The shortcurt for in MS Word, for search and find .

Answer Is: (D) Ctrl+F/Alt+H+FD

43) Which file starts MS Words ?

Answer Is: (A) Winword . Exe

44) Clipboard menu can be accessed using the shortcut ……

Answer Is: (A) Alt+H+FO

45) What is the smallest and largest font size available sizi tool on formatting toolbar ?

Answer Is: (A) 8 and 72

46) IN (GUI) based programs , WYSWYG stands for ?

Answer Is: (C) What you see , What you get

47) The shortcut for in MS word , for supercript font style .

Answer Is: (C) Ctrl+Shift+Plus/Alt+H+6

48) The feature in MS Woord which helps to create customized correspondence targeting di_erent recipients is called….

Answer Is: (A) mail merge

49) Word processing package allow users to ;

50) which of the following is not a office suite .

Answer Is: (D) Close office

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[30+] MS WORD: MCQs and Answers

Here are the top MCQs on Microsoft Word. You can print it by pressing Ctrl+P and save as PDF in your local devices.

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Free Sample Microsoft Word Questions

Taking a Microsoft Word test? Below you will find free sample questions that resemble questions seen on a typical Microsoft Word assessment. Questions are divided by delivery methods - interactive and multiple choice. Sign up today for more in-depth Word-style practice questions, study guides and more.

• Test your skills with interactive & multiple choice sample questions
• Continue your practice with our full Word-style preparation packs

Free Microsoft Word Test

On the page below, you will find several sample questions stylised after those found in a Microsoft Word assessment. Use the questions on this page to get an idea of where your Microsoft Word skills truly lie. Looking for more in-depth practise? Our comprehensive Word-style preparation materials include dozens of practice questions and study guides designed to help you when taking the real thing. Sign up today to stimulate your learning process and boost your chances of success.

Free Microsoft Word Sample Questions

Below you will find sample questions stylised after those found on a Microsoft Word test. These sample questions have been derived from both the Interactive and Multiple-Choice sections of the test.

Interactive Questions

In order to properly practice the following tasks, copy and paste the text below to a clean Word document ( left click, hold and drag to mark the text, right click – choose 'copy', at the Word document, right click – choose paste )

Attendance list Students: Zack Col Sandra Cooper Don Miller Stacey Cobos Dana Garsen Teachers: John Dennis Linda Gross Mellisa Little Jeff Silano

When you start, your Word page should look like this:

Basic Questions

• Change the Page Margins to Narrow
• Sort the students' names alphabetically in ascending order
• Add numbering to the 'Students' and 'Teachers' lists separately
• Change the layout of the 'Students' list into two columns
• Create an Annual style Header

Advanced Level Questions

• Add the Developer tab to the Ribbon
• Record a Macro that will apply a yellow highlighting. Name the macro: 'Approved' and assign it the shortcut 'Alt+k'
• Insert a Bookmark next to the 'Attendance List' title. Name it 'Title'
• At the word 'Back' below the list and make it a Hyperlink to the 'Attendance List' title
• Change the document settings to show Readability Statistics

Pass Your Microsoft Word Test

Want more practice? We offer Microsoft Word-style test preparation in the form of in-depth practice tests, study guides and more. By signing up, you will gain access to our comprehensive Word-style resources designed to stimulate your learning process and boost your chances of success. Start practising today to land the job you want.

Microsoft Word Test Tips

Below you will find several useful tips for passing your Microsoft Word test. They include:

• Familiarising yourself with Word. Open your Microsoft Word application and ‘play around’. This will help you to reacquaint yourself with the many tasks that can be performed using the programme and the different functions it can perform.
• Practise. Practise. Practise. It may be cliche to say, but practise really does make perfect. Practising prior to your Microsoft Word test will give you insight into the question types and tasks you will be expected to perform. Using a mix of practice tests with full answer explanations and study guides will help stimulate your learning process, thus improving your chances of success.
• Relax – you’ve got this. Many people find taking tests to be stressful. This is even truer when you are unsure of what to expect come test day. Practising for your Microsoft Word test beforehand will give the familiarity and assurance you need to pass your exam with confidence.

About the Microsoft Word Questions and Answers

The free Microsoft Word-style questions on this page are designed to give you an idea of what to expect when taking the real thing. These questions have been stylised after questions found in both the interactive and multiple-choice sections of these tests to familiarise you with the tasks and functions you can anticipate performing. By using these free sample questions in conjunction with our many Microsoft Word-style PrepPacks™ , you are sure to pass your assessment with flying colours.

Looking for a specific version of the Microsoft Word test? See below for more information regarding the following Word-style preparation materials:

• Microsoft Word 2010 Practice Pack
• Microsoft Word 2013 Practice Pack
• Microsoft Word 2016 Practice Pack

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How to Prepare for the Microsoft Word Test

The purpose of the Microsoft Word assessments is to make sure that you know how to perform necessary tasks for the job you have applied for. These tasks will often include formatting, file management, printing, editing, creation of tables and graphics, use of tools and automation, etc. During a Word test, you are asked to perform tasks such as using the menus, tool bars, short cut keys and more.

The most important piece of advice that can be given to prepare for a Microsoft Word test is to practise beforehand. Practise will allow you to become familiar with each of the question types and functions that you will perform on the actual test.

Our Microsoft Word-style PrepPacks™ are designed to familiarise you with the question types and functions that you will likely encounter. These PrepPacks™ include both timed and untimed versions of each test to help increase your answering speed and accuracy. Our Microsoft Word-style tests come in both basic and advanced levels and include interactive and multiple-choice questions. Sign up today to gain access to comprehensive Word-style practice tests and more.

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Microsoft Word Tests

As the vast majority of businesses nowadays are computer-based, it’s important for employees to be proficient at word processing. Some employers use Microsoft Word tests as part of their recruitment process, to evaluate a candidate’s knowledge of editing and formatting texts and documents.

What is a Microsoft Word test?

A Microsoft Word test is an assessment designed to test your proficiency with using the programme. The test focuses on a range of commonly used functions within Microsoft Word, including document editing, table and graphic creation, formatting and file management. These tests can be either interactive tasks or multiple-choice questions.

The interactive tests examine your practical skills with Microsoft Word. During the test, you will be given various tasks to complete, for which you will need to use a combination of different elements of the program.

The multiple-choice test is designed to test your theoretical knowledge of Word, rather than your practical ability. This test may be more challenging to complete, as it requires you to have in-depth knowledge of the functions and layout of Microsoft Word.

The questions will be designed to test the specific skills needed for the job you have applied for.

Why do employers use them?

Employers choose to use Microsoft Word tests as part of their recruitment process to ensure that candidates have sufficient word-processing expertise for the role.

Candidates often exaggerate their abilities in their applications, which means that CVs and cover letters are not always the best way to understand a candidate’s skills. By using a Microsoft Word test, the employer can get an accurate insight into your aptitude with the program.

Using these tests can also save the employer’s time. Often a single job role may receive hundreds of applicants. By using these tests as part of their pre-interview screening, it helps the employer make their decision on who to shortlist more quickly.

Depending on the requirements of the role that you have applied for, the employer may also ask you to take another test as well, such as Microsoft Excel test or a clerical aptitude test .

Key Microsoft Word skills that are most in demand

As Microsoft Word is such a varied program, there are many different skills to master. The most common skills can be categorised into these three main categories:

Creating and Editing Text

As Microsoft Word is a word-processing program, formatting the text of your document is one of the most crucial skills.

The basics of formatting begins with learning how to make your text bold, or italicise it, change the font size and change the alignment of the text. Although you can do this all with the toolbar, it is a good idea to learn the keyboard shortcuts, since this will save you time.

For more advanced roles, you will need to learn how to alter the line space, create columns and to create numerical lists.

Creating and Editing Tables

Tables are a commonly used feature of Word. If you are writing a report or organising customer data, it is likely that you will use tables. Once you have learned how to create a table, practice changing the cell shading, or the proportions of the columns.

Document Formatting

It is important to learn these overarching formatting techniques, such as referencing, headers & footers, and page numbering. These can elevate the document and make the information easier to read.

How best to prepare for a Microsoft Word test

The best way to prepare is through practice tests. Even if you are an expert in using Microsoft Word, it is really important to familiarise yourself with the types of questions that you will be asked during the test.

Learn from your mistakes

Practice questions are a great way for you to identify any potential gaps in your knowledge. After taking a practice test, go over your answers and pinpoint anything that you may have got wrong. By doing this, you can then tailor your revision plan to focus areas in which you are weaker.

Time yourself

As some tests are timed, you should add timed tests to your practice as well. This will help you to answer the questions more quickly and make you familiar with the pace that you need to work at during the test.

Timing yourself will help you identify the types of questions that you are slower to complete, so you can overcome this in the actual test.

Unpack the questions

Some of the questions may be designed to catch you out. As such, take your time to read each question carefully. You may find it useful to underline the keywords in each question, so it is clear what it is asking you to do.

For some more detailed advice on test preparation, read our guide on how to prepare for error checking tests .

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Typical Microsoft Word test formats

Depending on the role that you have applied for, your test will be at either Basic, Intermediate or Advanced level.

Basic level

If you are taking a basic test, you will be tested on the more simple aspects of Microsoft Word.

You may be asked to complete tasks such as changing the language, inserting headers and footers, and applying bullet points to a list.

Basic Practice Question:

You highlight some plain text and then click the button highlighted below:

What will the result be?

• The text looks like this

Solution: The text looks like this

Intermediate level

At intermediate level, you will need to know Word in greater detail. You could be asked about tracking changes in the document, saving documents into PDF format or using the Find and Replace function.

The formatting level is more complicated and you could be asked to change the page colour or the borders, or how to create SmartArt graphics.

Intermediate Practice Question:

What function would create the highlighted cells?

• Insert new cell
• Insert new column left
• Split cells
• Merge Cells

Solution: Merge Cells

Advanced Level

For the advanced level questions, you need to have mastered a lot more skills, including different saving options, working with bookmarks and converting footnotes to endnotes. At advanced level, you will be tested on more expert levels of formatting the document which could involve applying themes or using indentation.

Advanced Practice Question

What is the difference between a footnote and an endnote?

• A footnote is at the end of the document and an endnote is at the end of each page
• A footnote is at the end of the page and an endnote is at the top of each page
• A footnote is at the end of each page and an endnote is at the end of the document
• They are the same thing

Solution: A footnote is at the end of each page and an endnote is at the end of each document (3).

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Microsoft Word Tests Tips

1 take the time to prepare properly.

Make sure you give yourself sufficient time to properly get ready for the test. You will need to have time to complete a few practice tests and to familiarise yourself properly with Word, so start your preparations in good time.

2 Familiarise yourself with the role

As the tests are designed to test the skills that you would be using in your new job role, it is a good idea to make sure you know exactly what the role will entail. By doing this, you will be prepared for the types of questions that you may be asked.

3 Minimise stress levels

Before taking the test, make sure you have had some time to relax. By starting the test feeling calm, you are less likely to be overwhelmed by it. If you are taking the test at home, ensure you have a calm, quiet place where you will not be disturbed.

4 Master the shortcuts

Learn as many keyboard shortcuts before you take the test. Not only will this speed up your time in completing the interactive questions, but you may be asked what these are as part of the theoretical questions.

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Microsoft Word Tests FAQs

How do you practice for a word test.

The best way is to find some online practice tests. There are many sites that offer both the multiple-choice tests and the simulations, which will help you prepare for the real test.

Is a Microsoft Word test hard?

The test will be either Basic, Intermediate or Advanced level; if you have applied for a role well within your reach, then the test should be the appropriate level for you. Some candidates find the interactive questions easier than theoretical questions, as they have access to the program whilst answering the questions.

What are the main functions of Microsoft Word?

The main functions are to create a variety of different text documents, such as letters or articles. Although the focus is on word-processing, the program is also excellent for creating tables or visual graphics.

How are Microsoft Word tests scored?

The pass mark for the Microsoft Word test is 700. Microsoft uses scaled scores, so this means that the percentage of correct answers to pass the exam could range from 50% to 85%.

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Why Might Candidates Be Tested for Microsoft Word Proficiency?

Tips and advice for a microsoft word proficiency test in 2024, microsoft word tests (2024 guide).

Updated June 8, 2023

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Microsoft Word is used for word-processing and is part of the Microsoft Office suite of applications. It's used principally for creating and proofreading documents like letters, manuscripts, reports, tests and assignments.

Many employers use Microsoft Word as their office’s word-processing system, and hence expect team members to be proficient in the use and understanding of it. As such, job candidates can be tested in their Word proficiency as part of their job application.

Microsoft Word is currently the most commonly used word processor available. As such, many businesses ask job candidates to take a proficiency test as part of the recruitment process. Such tests will have a variety of difficulty levels, depending on the role applied for.

In some instances, a practice task may be provided for candidates to take part in, or a Microsoft Word test may be provided for candidates to complete as part of the interview process.

What Format Are Microsoft Word Tests Likely to Take?

Usually, Microsoft Word tests are divided into delivery methods – these can be interactive tests or multiple-choice tests . Both test types come with a range of levels – Beginner, Intermediate and Advanced. The level of testing required will depend on the job role and the employer’s preference.

Most commonly, the topics covered in these tests are formatting, file management, printing, editing, tools and automation, and tables and graphics.

Interactive Microsoft Word Tests

Most commonly used, the interactive tests use simulations to test Word ability. During the test, the applicant is asked to perform a list of tasks using a combination of the toolbars, menus and shortcut keys that are found within the program.

Typically this test is conducted on an interface that is extremely similar to the program itself. The aim is to see how well they can perform common tasks in Word.

Take a Test

Multiple-Choice Microsoft Word Tests

The alternative is multiple-choice tests . These are designed to test an applicant’s knowledge of theory, rather than ability to use the tools. There is a common misconception that this testing type is easier than the interactive test to complete; this is not necessarily the case.

As you are not able to look at the software while completing this test, you need to have a strong knowledge of a variety of Microsoft Word’s functions and layout. You also need to know where on the screen certain features are situated and what each aspect of the program is called and used for.

Microsoft Word Test - Example Questions (2024)

Example interactive questions.

You will be given a word document that contains some text and will be asked to perform certain tasks. For example:

Wedding Guest List

Bride’s Family:

Elsie Maskell Shelley McAllister Jake Goble Georgia Goble Mark King

Groom’s Family:

Alysia O’Hara Lorraine Smith Harriet Woodcock Deb Jardine

Basic Level Questions

• Save the document to your desktop.
• Sort the names in each list alphabetically.
• Set line spacing to 1.15.
• Use bullet points for the names in both lists separately.

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Advanced Level Questions

• Record a Macro that will change the font to Georgia, the size to 16 and the colour to red. Name the macro: ‘FontFormat’ and assign it the shortcut ‘Alt+S’.
• Insert a Bookmark next to ‘Groom’s Family’. Name it ‘Groom’.
• Add in ‘Visit our wedding website’ and hyperlink it to ‘ www.ourweddingwebsite.com’ .

Example Multiple-Choice Questions

Basic question.

Which tool do you use to make the text flow all the way around a picture?

a) Crop b) Track Changes c) Wrap Text d) Align

Advanced Question

What is the keyboard shortcut for Thesaurus?

a) Shift + F7 b) Ctrl + alt + delete c) Ctrl + = d) Alt + Ctrl + F2

Practice Now

As each of the Microsoft Word tests covers a diverse range of topics with questions pulled randomly from a bank of over 1,000 questions, it's vital that candidates take the time to properly prepare for the test that they are undertaking. Follow these guidelines:

Step 1 . Minimize stress

While you might not think that the questions or tasks will be difficult to manage, many candidates feel stressed and anxious by the process of the testing itself, and this can lead to mistakes. By taking the time to practise beforehand, applicants can become more familiar with the types of interfaces used and the processes that make up these tests.

Step 2 . Familiarize yourself with Word

It can also help to prepare for these kinds of tests by taking the time to have a ‘play around’ with Microsoft Word. Spend some time reacquainting yourself with different areas of the program, or exploring functions you didn't know about.

Step 3 . Do your research

If there is an area of Microsoft Word that you are not sure about, such as customising the ‘Quick Access Bar’, using the ‘File Tab’ to generate a backstage view, or looking at ‘Print Layout View’, you can search online for resources that will give you an insight into these specific tasks.

Step 4 . Take practice tests

There are lots of practice tests available online and simulations to help you prepare for the Microsoft Word test. Resources such as JobTestPrepare worth checking out.

Take a Microsoft Word Test

You might also be interested in these other Wikijob articles:

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