entry level data entry resume sample

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17 Data Entry Resume Examples That Worked in 2024

Beginner Data Entry

Entry-Level Data Entry

Remote Data Entry

Tax Data Entry

Online Data Entry Clerk

Medical Data Entry

Transcriptionist

Customer Service Data

Data Entry Operator

Accounting Data Entry

Data Entry Specialist

Freelance Data Entry

Data Entry Clerk

Data Entry Processor

Data Entry Analyst

Data Entry Resume

• Data Entry Resumes by Experience
• Data Entry Resumes by Role

Data entry professionals encompass all industries, wear multiple hats, and can provide specialized services. It can be difficult to determine what content is important to a hiring manager and understand what to include in your resume for this data-driven field. 

We analyzed numerous data entry resume samples from all experience levels, industries, and scopes and learned what works to help you get more interviews in 2024. We created 17 resume templates to help data entry professionals like you build an AI resume  and data entry cover letter to showcase your accomplishments.

The hardest part of  writing your resume  is getting started. These resumes helped data entry pros find outstanding jobs at top-notch companies, so they’re a great place to start!

or download as PDF

Why this resume works

• The easier you can make the person’s life reviewing your data entry resume, the better your chances of getting an interview.
• Data entry professionals manage data. Therefore, your resume should emphasize your accomplishments in terms of data. Be sure to focus on how your work improved data accuracy, process efficiency, and revenue growth.
• Don’t forget to  check your resume ; ensure your resume score is high to gain the recruiter’s attention!

Beginner Data Entry Resume

• Also, let your beginner data entry resume tap from your experience and achievements in your coursework projects by emphasizing how they can be applied in real-world work.

Entry-Level Data Entry Resume

• Be aspirational in your resume objective. What do you want to contribute in your next data entry role?
• Skills like data entry, math, organization, and attention to detail can be woven throughout your work experience bullet points. If you’ve never held a data entry role, that’s okay! Just highlight all similar skills and transfer that experience to your dream data job.
• List your impact in the form of metrics. Numbers and percentages pack a punch, catch the reader’s eye and break up chunks of text. They’re a sure win for your resume.

Remote Data Entry Resume

• A little goes a long way. We are talking about accentuating three or four phrases in your resume’s work history (maybe one phrase per section, just like Vesper). Overdo it, and you risk overwhelming your remote data entry resume, which certainly won’t work in your favor.

Tax Data Entry Resume

• A one-size-fits-all approach to a tax data entry resume will only get on the recruiter’s nerves. Flip the script by playing detective—dig into that job ad, pick apart what the potential employer is looking for—and then write your resume to hit those marks.

Online Data Entry Clerk Resume

• Perhaps you implemented new data entry protocols using Microsoft Excel and reduced processing times by a whopping eight hours per month. Let that, along with that other time you automated repetitive tasks and saved, let’s say, over $2,004, go into your resume.

Medical Data Entry Resume

• Use white space well; squeezing in too many deets is a bad idea. Then, choose simple, conventional headings for your medical data entry resume and refrain from going too crazy with the fonts.

Transcriptionist Resume

• Don’t let your skills section catch dust! The right ChatGPT resume prompt can help you think of and add all the tools you’re well-versed with, such as Google Speech-to-Text, Express Scribe, and TranscribeMe.

Typing Resume

• Take Ethan’s typing resume as an example and see how he does a great job of mentioning his role in “reconciling inventory discrepancies” to show that he’s got an eye for detail and can take on the typing job easily!

Customer Service Data Entry Resume

• Take advantage of that achievement and highlight it in your customer service data entry resume to give potential employers a hint of what you’re bringing to the table of solutions.
• Then, drive home your expertise in dealing with the public by sharing real stories as you’re making a cover letter .

Data Entry Operator Resume

• It can be challenging to convey the many facets of your professional identity when you’ve primarily held data-heavy roles. Sharing a passion for creative hobbies, like travel photography, is one way to add depth to your profile.

Accounting Data Entry Resume

• Listing your bookkeeping certification and four-year accounting degree paints a picture of a professional who possesses a deep understanding of both sides of the business.

Data Entry Specialist Resume

• As a data entry specialist, you should  write your resume  with a focus on how your work directly (and positively) impacted the company. Be sure to cite specific data-driven examples, including process improvements that improved productivity and increased sales.
• For example, if you have data entry experience in a healthcare setting, you likely have worked with data that must remain private and confidential. This should be mentioned explicitly on your resume.
• Employers won’t have to question your experience and are more apt to interview you when they see you meet the specific job requirements mentioned in the job description. 

Freelance Data Entry Resume

• Your freelance data entry resume should showcase your ability to work independently and take on responsibilities (wear more hats) to support your clients.
• Metrics can serve to showcase your organization, leadership skills, and ability to manage multiple projects—appealing to employers by demonstrating your ability to collaborate and meet deadlines.
• Soft skills like leadership, reliability, and the ability to teach others are stellar qualities every employer seeks in those they hire.

Data Entry Clerk Resume

• As a data entry clerk professional, focus on any specialty areas or  skills to list on your resume  (for example, Excel, WIS, problem-solving, or time management) that you want the employer to notice about your experience, especially if the job description prefers candidates with your specific skill set. 
• Be sure your data entry clerk resume includes a nice balance of responsibilities and results-oriented data that showcases your accomplishments. 
• We recommend the reverse-chronological  resume format  because it presents your most recent and likely relevant work history at the top, followed by your older jobs.
• Don’t worry if this sounds foreign! We’ve got you covered with some free interactive  Word resume templates  or  free Google docs resumes  to take the stress out of the process.

Data Entry Processor Resume

• Your  CV  is a better place to include more of your previous work, but generally, you should try to limit your resume to three to five work experience sections. 
• Take the time to update your resume often. Those internships you held back when Nirvana was still releasing albums are probably not relevant anymore. 
• Think about it. As a data entry professional, what better place could there be to demonstrate your comfort with metrics and meticulous data collection? Plus, including numbers throughout your resume will let hiring managers know that you have the talent to back up your words with proven performance.

Data Entry Analyst Resume

• Consider adding an objective if you’ve just started out in your career and don’t have much experience, or if you’re going through a significant career change. Trust us, resume objectives have saved many from the dreaded half-page, 20-point font resume.
• If you’re applying to multiple  job postings , ensure you’re not accidentally submitting a customized resume objective exclaiming your desire to work at Google in your Microsoft job application. It might give the hiring manager a chuckle, but it probably doesn’t bode well for you getting the job.

Related resume guides

• Cyber Security
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• Entry Level Data Entry Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Entry Level Data Entry Resumes:

• Entering data into databases and spreadsheets
• Verifying accuracy of data entered
• Updating existing data
• Retrieving data from databases and spreadsheets
• Sorting and organizing data
• Generating reports from data
• Maintaining data security and confidentiality
• Troubleshooting data entry issues
• Assisting with data analysis and data mining
• Developing data entry processes and procedures
• Assisting with data quality control and auditing

Speed up your writing process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to. Try it for free.

Entry Level Data Entry Resume Example:

• Developed and implemented a new data entry process that reduced errors by 25% and increased efficiency by 30%.
• Collaborated with team members to troubleshoot and resolve data entry issues, resulting in a 15% reduction in data entry errors.
• Assisted with data analysis and data mining, providing valuable insights to the team and contributing to the development of new business strategies.
• Managed and maintained a large database of customer information, ensuring data accuracy and confidentiality.
• Generated reports from data to provide insights into customer behavior and preferences, contributing to the development of targeted marketing campaigns.
• Assisted with data quality control and auditing, ensuring compliance with company policies and regulations.
• Updated and maintained a database of inventory information, ensuring accurate tracking of products and reducing inventory discrepancies by 20%.
• Sorted and organized data to improve accessibility and efficiency, reducing the time required to retrieve information by 30%.
• Developed and documented data entry processes and procedures, improving team productivity and reducing errors by 15%.
• Data entry accuracy
• Data analysis
• Data mining
• Database management
• Data quality control
• Data auditing
• Process improvement
• Team collaboration
• Problem-solving
• Time management
• Attention to detail
• Confidentiality
• Report generation
• Inventory management
• Microsoft Office proficiency

Top Skills & Keywords for Entry Level Data Entry Resumes:

Hard skills.

• Data Entry Accuracy
• Typing Speed and Accuracy
• Microsoft Excel
• Database Management
• Data Analysis
• Attention to Detail
• Time Management
• Organizational Skills
• Computer Literacy
• Data Verification
• Data Cleansing
• Data Formatting

Soft Skills

• Accuracy and Precision
• Time Management and Prioritization
• Adaptability and Flexibility
• Communication Skills
• Problem Solving and Critical Thinking
• Analytical Skills
• Teamwork and Collaboration
• Multitasking
• Computer Skills
• Data Entry Speed and Accuracy

Resume Action Verbs for Entry Level Data Entrys:

• Transcribed
• Categorized
• Standardized
• Consolidated

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Resume FAQs for Entry Level Data Entrys:

How long should i make my entry level data entry resume, what is the best way to format a entry level data entry resume, which keywords are important to highlight in a entry level data entry resume, how should i write my resume if i have no experience as a entry level data entry, compare your entry level data entry resume to a job description:.

• Identify opportunities to further tailor your resume to the Entry Level Data Entry job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

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Related Resumes for Entry Level Data Entrys:

Entry level administrative assistant, junior admin assistant, data entry specialist, data entry clerk, data entry operator, administrative assistant intern, administrative clerk, entry level virtual assistant.

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Resume Examples

August 20, 2024

14 Data Entry Resume Examples

Want to Excel at designing your resume? You can count on these data entry resume examples to help you land an interview.

Resume Examples and Guide For

New Graduate Data Entry Resume

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• What's the Best Education for a Data Entry Resume?

What Are the Best Hard Skills to Add to a Data Entry Resume?

What are the best soft skills to add to a data entry resume, what are the best certifications for a data entry resume, tips for an effective data entry resume, how long should i make my data entry resume, what should the focus of a data entry resume be.

Data entry professionals play a crucial role in maintaining accurate and up-to-date information for businesses across various industries. Whether you're just starting your career or looking to advance in the field, a well-crafted resume is essential to showcase your skills and land your dream job . This comprehensive guide offers a variety of data entry resume examples tailored to different experience levels and industries, along with expert advice on creating a great data entry resume that will catch the eye of potential employers.

Entry-Level Data Entry Resume Examples

For recent graduates entering the data entry field, highlighting relevant coursework, internships, and technical skills is crucial. This example demonstrates how to effectively present your qualifications without extensive work experience.

Sophie Nguyen

[email protected] - (555) 123-4567 - Austin, TX

Recent graduate with strong attention to detail and proficiency in data entry software seeking an entry-level data entry position to contribute to organizational efficiency and accuracy.

Data Entry Intern

XYZ Corporation

06/2022 - 08/2022

• Assisted in entering and verifying customer information into company database
• Performed data cleansing and de-duplication tasks on existing records
• Collaborated with team members to improve data entry processes, resulting in 15% increased efficiency

Bachelor of Business Administration

University of Austin

09/2019 - 05/2023

• Relevant Coursework: Business Information Systems, Database Management, Advanced Excel

Database Management Course Project

01/2023 - 04/2023

Designed and implemented a small-scale inventory management database using Microsoft Access

• Created data entry forms and generated reports for inventory tracking and analysis

Certifications

Microsoft Office Specialist: Excel Associate

Data Entry Speed: 65 WPM with 98% accuracy • Software: Microsoft Office Suite (Excel, Word, Access), Google Workspace • Typing: 80 WPM • Languages: English (Native), Spanish (Conversational)

Why this resume is great

This new graduate data entry resume excels by emphasizing relevant skills and experiences. The objective statement clearly states the candidate's goal and highlights key attributes. The education section showcases relevant coursework, while the internship and project experiences demonstrate practical application of data entry skills. The inclusion of certifications and volunteer work further strengthens the resume, showing initiative and relevant experience outside of formal education.

For those seeking internship opportunities in data entry, it's important to highlight transferable skills and any relevant academic or extracurricular experiences. This example shows how to create an impactful resume with limited professional experience.

[email protected] - (555) 987-6543 - Dallas, TX

Dedicated college student with strong organizational skills and attention to detail seeking a data entry internship to gain practical experience and contribute to company efficiency.

Student Assistant

Dallas University Library

09/2022 - Present

• Input and update book catalog information in library database system
• Perform regular data audits to ensure accuracy of digital records
• Assist in generating reports on library inventory and usage statistics

Bachelor of Science in Information Systems - Information Systems

Dallas University

09/2021 - 05/2025

• Current GPA: 3.7/4.0
• Relevant Coursework: Introduction to Databases, Business Analytics, Computer Applications in Business

Data Analysis Project

Collected and entered data from survey responses into Excel spreadsheet, cleaned and organized data for analysis, and created pivot tables and charts to visualize survey results.

Google Data Analytics Professional Certificate

Data Entry: 55 WPM with 97% accuracy • Software Proficiency: Microsoft Office Suite (Excel, Word, Access), Google Sheets • Typing Speed: 70 WPM • Attention to Detail • Time Management • Problem-Solving

This data entry intern resume effectively showcases the candidate's potential despite limited professional experience. The objective statement clearly communicates the applicant's goals and what they can offer. The education section highlights relevant coursework, demonstrating theoretical knowledge in the field. The skills section emphasizes key data entry abilities, while the student assistant position shows practical application of these skills. The inclusion of academic projects and extracurricular activities further demonstrates the candidate's commitment to developing relevant skills and experience.

For professionals transitioning into data entry from another field, it's crucial to highlight transferable skills and demonstrate how previous experience can be valuable in a data entry role. This data entry resume example shows how to effectively present a career change resume.

Diego Rodriguez

[email protected] - (555) 246-8135 - Houston, TX

Detail-oriented professional with 5 years of customer service experience transitioning to a career in data entry. Excellent organizational skills, fast learner, and proficient in Microsoft Office Suite. Seeking to leverage strong attention to detail and data management skills in a data entry position.

Customer Service Representative

06/2018 - Present

Houston, TX

• Maintain customer database of over 5,000 records, ensuring accuracy and up-to-date information
• Input and update product information in inventory management system
• Generate weekly sales reports using Excel, improving data visualization for management
• Resolve customer inquiries and complaints, demonstrating strong communication skills

Associate's Degree - Business Administration

Houston Community College

09/2016 - 05/2018

Microsoft Office Specialist: Excel Expert

Data Entry Professional Certification

Data Entry: 60 WPM with 99% accuracy • Software: Microsoft Office Suite (Advanced Excel, Word, PowerPoint), Google Workspace • Typing Speed: 75 WPM • Data Verification and Cleansing • Time Management • Problem-Solving • Customer Service

This career change to data entry resume effectively highlights the candidate's transferable skills and relevant experiences. The professional summary clearly communicates the career transition and emphasizes key attributes valuable in data entry. The skills section showcases both technical and soft skills applicable to the role. The work experience section focuses on tasks related to data management and entry, demonstrating how the candidate has already been utilizing relevant skills. The inclusion of recent certifications and training shows commitment to the new career path, while the volunteer experience provides additional relevant practice in data entry tasks.

Experienced Data Entry Resume Examples

For data entry professionals with a few years of experience, it's important to showcase your growing expertise and the impact of your work. This data entry specialist example demonstrates how to effectively present your skills and achievements as a mid-level specialist.

Mason Walker

[email protected] - (555) 369-2580 - San Antonio, TX

Dedicated Data Entry Specialist with 5 years of experience in high-volume data processing environments. Proven track record of improving data accuracy and streamlining entry processes. Seeking to leverage expertise in data management and analysis to contribute to organizational efficiency and data integrity.

Senior Data Entry Specialist

Global Data Solutions

07/2020 - Present

San Antonio, TX

• Process and verify an average of 1,000 records daily, maintaining 99.8% accuracy
• Implement data validation procedures, reducing errors by 25% and improving overall data quality
• Train and mentor junior data entry clerks, enhancing team productivity by 15%
• Collaborate with IT department to optimize data entry software, increasing efficiency by 20%

Data Entry Clerk

Tech Innovations Inc.

06/2018 - 06/2020

• Entered and updated product information in company database, managing over 10,000 SKUs
• Conducted regular data audits, identifying and correcting discrepancies to ensure data integrity
• Assisted in developing standardized data entry procedures, improving consistency across departments
• Generated weekly inventory reports, providing crucial insights for procurement decisions

Bachelor of Science - Information Management

San Antonio University

09/2014 - 05/2018

Certified Data Entry Professional (CDEP)

Advanced Excel Certification

Data Entry Speed: 85 WPM with 99.5% accuracy • Advanced Proficiency: Microsoft Office Suite, Google Workspace, Oracle Database • Data Cleansing and Validation • Database Management • Process Improvement • Quality Control • Team Collaboration

This mid-level data entry specialist resume effectively showcases the candidate's growing expertise and impact in the field. The professional summary highlights key strengths and career goals. The skills section demonstrates a comprehensive set of technical and soft skills relevant to advanced data entry roles. The professional experience section emphasizes quantifiable achievements and contributions, showing the candidate's ability to improve processes and mentor others. The inclusion of certifications, achievements, and professional development activities further reinforces the candidate's commitment to growth and excellence in the field.

For senior data entry professionals, it's crucial to highlight leadership skills, process improvements, and significant contributions to organizational efficiency. This example demonstrates how to showcase extensive experience and expertise in data entry.

Alejandro Rodrigues

[email protected] - (555) 753-9514 - Indianapolis, IN

Highly skilled Senior Data Entry Clerk with 10+ years of experience in managing large-scale data entry operations. Expertise in implementing efficient data management systems, training staff, and ensuring data accuracy. Seeking to leverage extensive experience to drive data quality and operational excellence in a challenging senior role.

Lead Data Entry Specialist

MegaCorp Industries

09/2015 - Present

Indianapolis, IN

• Oversee a team of 15 data entry clerks, ensuring high productivity and data accuracy
• Implemented a new quality control system, reducing errors by 40% and improving client satisfaction
• Designed and conducted training programs for new hires, reducing onboarding time by 30%
• Collaborated with IT to develop custom data entry software, increasing team efficiency by 25%
• Manage data entry for multiple high-profile clients, processing over 50,000 records monthly

Senior Data Entry Clerk

DataPro Solutions

07/2011 - 08/2015

• Specialized in handling complex data sets for financial and healthcare clients
• Developed macros and templates in Excel, streamlining data entry processes
• Conducted regular data audits, maintaining a 99.7% accuracy rate
• Mentored junior staff members, improving team performance by 20%

Bachelor of Business Administration - Information Systems

Indiana State University

09/2007 - 05/2011

Certified Information Management Professional (CIMP)

Six Sigma Green Belt Certification

Advanced SQL Certification

Data Entry Speed: 95 WPM with 99.9% accuracy • Advanced Database Management • Team Leadership and Training • Process Optimization • Quality Assurance • Data Analysis and Reporting • Project Management • Microsoft Office Suite • Google Workspace • Oracle Database • SAP • SQL • Python (for data cleaning and analysis) • Tableau

This senior data entry clerk resume excellently showcases the candidate's extensive experience and leadership in the field. The professional summary concisely highlights key strengths and career objectives. The core competencies section demonstrates a comprehensive skill set crucial for senior-level positions. The professional experience section emphasizes leadership roles, process improvements, and quantifiable achievements, showing the candidate's ability to drive efficiency and manage teams. The inclusion of certifications, professional achievements, and affiliations further reinforces the candidate's expertise and commitment to the field. The technical skills section showcases advanced proficiencies relevant to modern data entry and management practices.

For professionals aspiring to or currently in data entry team lead positions, it's essential to highlight leadership skills, project management abilities, and a track record of improving team performance. This data entry resume example demonstrates how to effectively present your qualifications for a leadership role in data entry.

Sophie Smith

[email protected] - (555) 135-7902 - San Jose, CA

Dynamic Data Entry Team Lead with 8+ years of experience in high-volume data processing environments. Proven track record of optimizing team performance, implementing efficient workflows, and ensuring data accuracy. Skilled in project management, team training, and process improvement. Seeking to leverage leadership expertise to drive operational excellence in a challenging data management role.

Data Entry Team Lead

DataForce Solutions

03/2018 - Present

San Jose, CA

• Led and managed a team of 12 data entry specialists, overseeing daily operations and performance
• Implemented a performance tracking system, resulting in a 30% increase in team productivity
• Developed and conducted training programs for new hires, reducing onboarding time by 25%
• Collaborated with cross-functional teams to streamline data flow and improve data integrity
• Spearheaded the transition to a new data management software, increasing efficiency by 40%
• Managed client relationships, ensuring 98% satisfaction rate through accurate and timely deliverables

TechData Inc.

06/2015 - 02/2018

• Processed complex data sets for Fortune 500 clients, maintaining 99.9% accuracy
• Mentored junior team members, improving overall team performance by 20%
• Developed macros and templates in Excel, reducing processing time by 35%
• Conducted regular data audits and quality checks, identifying and resolving discrepancies

Bachelor of Science - Business Administration

San Jose University

09/2011 - 05/2015

Project Management Professional (PMP)

Lean Six Sigma Green Belt

Team Leadership & Mentoring • Project Management • Process Optimization • Quality Assurance • Data Analysis & Reporting • Client Relations • Advanced Excel & Database Management

This data entry team lead resume effectively showcases the candidate's leadership abilities and technical expertise. The professional summary concisely highlights key strengths and career objectives, emphasizing leadership and process improvement skills. The key skills section demonstrates a well-rounded set of abilities crucial for a team lead role. The professional experience section emphasizes leadership responsibilities, team management, and quantifiable achievements, showing the candidate's ability to drive efficiency and manage complex projects. The inclusion of certifications, professional achievements, and ongoing professional development activities reinforces the candidate's commitment to growth and excellence in the field.

Industry-Specific Data Entry Resume Examples

For professionals specializing in medical data entry, it's crucial to highlight knowledge of medical terminology, compliance with healthcare regulations, and experience with specific medical software. This medical data entry resume example demonstrates how to tailor your resume for the healthcare industry.

Aisha Rahman

[email protected] - (555) 987-6543 - Columbus, OH

Detail-oriented Medical Data Entry Specialist with 5 years of experience in healthcare settings. Proficient in medical terminology, ICD-10 coding, and HIPAA compliance. Committed to maintaining accurate patient records and ensuring data confidentiality. Seeking to contribute expertise to a dynamic healthcare organization.

Senior Medical Data Entry Specialist

Columbus General Hospital

08/2018 - Present

Columbus, OH

• Input and update patient information in Epic EHR system, processing 100+ records daily with 99.8% accuracy
• Verify insurance information and process medical claims, reducing billing errors by 25%
• Collaborate with medical coding team to ensure accurate diagnosis and procedure codes
• Train new staff on data entry procedures and HIPAA compliance protocols
• Generate monthly reports on patient demographics and treatment trends for hospital administration

Medical Records Clerk

Columbus Health Clinic

06/2016 - 07/2018

• Managed transition from paper to electronic health records, digitizing over 5,000 patient files
• Entered patient data, including medical history, test results, and treatment plans
• Assisted in implementing a new filing system, improving record retrieval time by 40%
• Ensured compliance with HIPAA regulations in all data handling procedures

Associate of Science - Health Information Technology

Columbus Community College

09/2014 - 05/2016

Certified Electronic Health Records Specialist (CEHRS)

HIPAA Compliance Certification

Medical Coding Certification

Medical Terminology • ICD-10 and CPT Coding • HIPAA Compliance • Electronic Health Records (EHR) • Medical Billing and Claims Processing • Data Verification and Quality Assurance • Patient Confidentiality

This medical data entry resume effectively showcases the candidate's specialized skills and experience in the healthcare industry. The professional summary highlights key qualifications specific to medical data entry. The core competencies section demonstrates a comprehensive understanding of medical terminology, coding systems, and healthcare regulations. The professional experience section emphasizes relevant responsibilities and achievements in healthcare settings, showcasing the candidate's ability to work with medical records and ensure compliance. The inclusion of healthcare-specific certifications and technical skills further reinforces the candidate's expertise in medical data entry.

For professionals specializing in financial data entry, it's important to highlight knowledge of financial software, attention to detail with numerical data, and understanding of financial regulations. This financial data entry resume example demonstrates how to tailor your resume for the finance industry.

Stephane Müller

[email protected] - (555) 246-8135 - Seattle, WA

Meticulous Financial Data Entry Specialist with 6 years of experience in the banking and finance sector. Expertise in processing financial transactions, reconciling accounts, and ensuring compliance with financial regulations. Committed to maintaining data accuracy and confidentiality in high-pressure environments.

Senior Financial Data Entry Analyst

Global Bank Corporation

09/2017 - Present

Seattle, WA

• Process and verify an average of 500 complex financial transactions daily with 99.9% accuracy
• Perform daily reconciliations of bank statements, identifying and resolving discrepancies promptly
• Generate weekly and monthly financial reports for management, ensuring timely and accurate delivery
• Collaborate with accounting team to streamline data entry processes, reducing processing time by 30%
• Maintain strict confidentiality of sensitive financial information in compliance with bank policies

Financial Data Entry Specialist

Finance Solutions Inc.

07/2015 - 08/2017

• Entered and validated financial data from various sources into company database
• Assisted in preparing monthly financial statements and balance sheets
• Conducted regular audits of entered data to ensure accuracy and completeness
• Supported accounts payable and receivable processes, managing vendor and client accounts

Bachelor of Science - Finance

Washington State University

Certified Bookkeeper (CB)

Advanced Excel for Financial Modeling

QuickBooks Certified User

Financial Data Processing • Bank Reconciliation • Accounts Payable/Receivable • Financial Reporting • Data Verification and Auditing • Regulatory Compliance (SOX, GAAP) • Attention to Numerical Detail • Microsoft Excel • QuickBooks • SAP Financial Modules • Oracle Financials • Sage 50 • Bloomberg Terminal

This financial data entry resume effectively highlights the candidate's specialized skills and experience in the finance industry. The professional summary concisely presents key qualifications specific to financial data entry. The key skills section demonstrates a comprehensive understanding of financial processes and regulatory requirements. The professional experience section emphasizes relevant responsibilities and quantifiable achievements in financial settings, showcasing the candidate's ability to handle complex financial data with high accuracy. The inclusion of finance-specific certifications, technical proficiencies, and professional development activities further reinforces the candidate's expertise in financial data entry.

For professionals specializing in legal data entry, it's essential to highlight knowledge of legal terminology, attention to detail with legal documents, and understanding of legal software and databases. This legal data entry resume example demonstrates how to tailor your resume for the legal industry.

[email protected] - (555) 135-7924 - Denver, CO

Dedicated Legal Data Entry Specialist with 7 years of experience in law firms and legal departments. Proficient in legal terminology, document management, and case file organization. Committed to maintaining confidentiality and accuracy in handling sensitive legal information. Seeking to leverage expertise in a challenging legal support role.

Senior Legal Data Entry Specialist

Johnson & Smith Law Firm

06/2016 - Present

• Process and organize an average of 100 legal documents daily, including contracts, pleadings, and court filings
• Maintain and update case management database, ensuring accurate and up-to-date client information
• Assist paralegals and attorneys with document retrieval and file organization for ongoing cases
• Implement new filing system, improving document retrieval time by 50%
• Train new staff on legal data entry procedures and confidentiality protocols

Legal Data Entry Clerk

Denver County Courthouse

08/2014 - 05/2016

• Entered and updated court records, including case information, hearing dates, and judgments
• Assisted in the digitization of historical court records, accurately processing over 10,000 documents
• Verified data accuracy in legal filings, reducing errors by 30%
• Collaborated with court clerks to streamline data entry processes for improved efficiency

Associate of Applied Science - Paralegal Studies

Denver Community College

08/2012 - 05/2014

Certified Legal Secretary (CLS)

Legal Ethics and Professional Responsibility Certification

Advanced Legal Research Certification

Legal Terminology • Case Management Systems • Legal Document Processing • Confidentiality and Ethics • Attention to Detail • Time Management • Legal Research Support • Westlaw • LexisNexis • Clio • Microsoft Office Suite • E-filing systems • Legal timekeeping software

This legal data entry resume effectively showcases the candidate's specialized skills and experience in the legal industry. The professional summary highlights key qualifications specific to legal data entry. The core competencies section demonstrates a comprehensive understanding of legal terminology, document management, and ethical considerations. The professional experience section emphasizes relevant responsibilities and achievements in legal settings, showcasing the candidate's ability to handle sensitive legal information with accuracy and confidentiality. The inclusion of legal-specific certifications, technical skills, and professional development activities further reinforces the candidate's expertise in legal data entry.

For professionals specializing in e-commerce data entry, it's important to highlight experience with product databases, inventory management systems, and online marketplaces. This data entry example demonstrates how to tailor your resume for the e-commerce industry.

Zainab Khan

[email protected] - (555) 246-1357 - Nashville, TN

Detail-oriented E-commerce Data Entry Specialist with 5 years of experience in managing product information for online retail platforms. Proficient in catalog management, inventory tracking, and optimizing product listings for improved search visibility. Committed to maintaining data accuracy and enhancing the online shopping experience.

Senior E-commerce Data Entry Specialist

MegaShop Online

Nashville, TN

• Manage and update product information for over 50,000 SKUs across multiple online marketplaces
• Create and optimize product titles, descriptions, and attributes for improved search engine visibility
• Collaborate with marketing team to ensure consistency in product branding and messaging
• Implement data quality control measures, reducing listing errors by 35%
• Train and mentor junior team members on best practices for e-commerce data entry

E-commerce Catalog Associate

TechGadgets Inc.

• Entered and maintained product data for electronics and gadgets in company's e-commerce platform
• Assisted in the migration of product information to a new inventory management system
• Conducted regular audits of product listings to ensure accuracy of pricing and availability
• Supported customer service team by providing accurate product information for inquiries

Bachelor of Business Administration - Concentration in E-commerce

Nashville University

09/2012 - 05/2016

Certified E-commerce Specialist

Google Analytics Individual Qualification

Shopify Certified Expert

Product Catalog Management • Inventory Database Maintenance • SEO-Optimized Product Descriptions • Multi-Channel Listing Management • Data Verification and Quality Control • E-commerce Platforms Expertise • Digital Asset Management • Shopify • Magento • WooCommerce • Amazon Seller Central • Adobe Photoshop • Microsoft Excel • SQL • Google Analytics

This e-commerce data entry resume effectively highlights the candidate's specialized skills and experience in the online retail industry. The professional summary concisely presents key qualifications specific to e-commerce data entry. The key skills section demonstrates a comprehensive understanding of product catalog management, SEO optimization, and e-commerce platforms. The professional experience section emphasizes relevant responsibilities and quantifiable achievements in e-commerce settings, showcasing the candidate's ability to manage large product databases and improve listing quality. The inclusion of e-commerce-specific certifications, technical proficiencies, and professional development activities further reinforces the candidate's expertise in e-commerce data entry.

Specialized Data Entry Resume Examples

For professionals who combine data entry skills with administrative duties, it's crucial to showcase versatility and organizational abilities. This data entry resume example demonstrates how to effectively present a dual-role resume that highlights both data entry expertise and administrative prowess.

Olivia Garcia

[email protected] - (555) 789-0123 - El Paso, TX

Versatile Data Entry and Administrative Assistant with 6 years of experience streamlining office operations and managing complex datasets. Adept at multitasking in fast-paced environments, with a keen eye for detail and strong organizational skills. Seeking to leverage diverse skill set to enhance operational efficiency in a dynamic organization.

Data Entry Specialist & Administrative Assistant

TechCorp Solutions

03/2017 - Present

El Paso, TX

• Perform dual role, managing data entry tasks and providing administrative support to executive team
• Input and verify an average of 500 records daily, maintaining database integrity
• Coordinate complex travel arrangements and expense reporting for C-level executives
• Organize and maintain digital and physical filing systems, improving information retrieval by 40%
• Prepare and distribute meeting minutes, reports, and presentations with high attention to detail

Administrative Clerk

El Paso Municipal Office

06/2015 - 02/2017

• Assisted in data entry for city records, including property assessments and permit applications
• Managed front desk operations, greeting visitors and directing inquiries to appropriate departments
• Processed incoming and outgoing mail, ensuring timely distribution of documents
• Maintained office inventory and placed orders for supplies as needed

Associate of Applied Science - Office Administration

El Paso Community College

09/2013 - 05/2015

• Certified Administrative Professional (CAP)

Microsoft Office Specialist: Excel and Word

Data Entry (80 WPM, 99% accuracy) • Office Administration • Calendar Management • Document Preparation • Customer Service • Filing and Record Keeping • Meeting Coordination • Microsoft Office Suite • Google Workspace • Salesforce CRM • QuickBooks • Adobe Acrobat • Zoom

This data entry and administrative assistant resume effectively showcases the candidate's versatility and ability to excel in a dual role. The professional summary highlights key strengths relevant to both data entry and administrative tasks. The core competencies section demonstrates a well-rounded skill set that spans both areas of expertise. The professional experience section emphasizes the candidate's ability to juggle multiple responsibilities, showcasing achievements in data management and office administration. The inclusion of relevant certifications, technical skills, and volunteer experience further reinforces the candidate's capabilities in both data entry and administrative support roles.

For professionals who specialize in both data entry and quality control, it's important to highlight attention to detail, analytical skills, and experience with data verification processes. This data entry resume example demonstrates how to effectively present a resume that combines data entry expertise with quality assurance capabilities.

Liam Thompson

[email protected] - (555) 321-6789 - Boston, MA

Meticulous Data Entry and Quality Control Specialist with 7 years of experience ensuring data integrity and accuracy in high-volume environments. Skilled in implementing quality assurance processes and optimizing data entry workflows. Committed to maintaining the highest standards of data quality and operational efficiency.

Senior Data Entry and Quality Control Analyst

PrecisionData Inc.

05/2016 - Present

• Oversee data entry operations and quality control processes for a team of 15 specialists
• Develop and implement quality assurance protocols, reducing error rates by 40%
• Conduct regular audits of entered data, ensuring 99.9% accuracy across all projects
• Train team members on advanced data entry techniques and quality control best practices
• Collaborate with IT department to optimize data entry software and reporting tools

Data Entry and Quality Assurance Specialist

AccurateSystems LLC

08/2014 - 04/2016

• Performed data entry tasks while conducting quality checks on entered information
• Identified and resolved data discrepancies, maintaining data integrity across multiple databases
• Assisted in developing standard operating procedures for data entry and verification processes
• Generated weekly quality reports for management, highlighting areas for improvement

Bachelor of Science - Information Systems

Massachusetts State University

09/2010 - 05/2014

Certified Quality Improvement Associate (CQIA)

Six Sigma Green Belt

Data Entry (90 WPM, 99.9% accuracy) • Quality Assurance Procedures • Data Verification and Validation • Statistical Analysis • Process Improvement • Error Detection and Resolution • Team Training and Mentoring • Microsoft Excel • Access • SQL • Quality Management Software • SAP • Oracle Database • Tableau

This data entry and quality control resume effectively highlights the candidate's expertise in both areas. The professional summary concisely presents key qualifications that blend data entry skills with quality assurance capabilities. The key skills section demonstrates a comprehensive understanding of data management and quality control processes. The professional experience section emphasizes the candidate's ability to not only perform accurate data entry but also implement and oversee quality control measures, showcasing quantifiable achievements in improving data accuracy and efficiency. The inclusion of relevant certifications, technical proficiencies, and volunteer work further reinforces the candidate's commitment to data quality and continuous improvement in both data entry and quality control roles.

For professionals seeking or experienced in remote data entry positions, it's crucial to highlight self-motivation, time management skills, and proficiency with remote work tools. This remote data entry resume example demonstrates how to tailor your resume for remote data entry opportunities.

[email protected] - (555) 987-6543 - Detroit, MI

Dedicated Remote Data Entry Specialist with 5 years of experience working in virtual environments. Highly self-motivated with excellent time management skills and proficiency in remote collaboration tools. Committed to delivering accurate and timely results while maintaining productivity in a home-based setting.

Senior Remote Data Entry Specialist

GlobalData Solutions

07/2018 - Present

Detroit, MI

• Process and verify an average of 1,000 records daily from various data sources
• Collaborate with international team members using virtual platforms to ensure data consistency
• Implement personal productivity strategies, consistently exceeding daily targets by 15%
• Participate in virtual training sessions to stay updated on industry best practices
• Contribute to the development of remote work guidelines for the data entry department

Remote Data Entry Clerk

VirtualAssist Inc.

09/2016 - 06/2018

• Entered customer information and order details into company database with 99% accuracy
• Managed multiple projects simultaneously, meeting all deadlines and quality standards
• Utilized time tracking software to maintain transparency and accountability
• Communicated effectively with team members and supervisors via email, chat, and video calls

Associate of Science - Business Administration

Detroit Community College

Remote Work Blog

2019 - Present

Maintain a blog sharing tips and experiences on successful remote data entry work. Topics include time management, home office setup, and maintaining work-life balance.

Certified Remote Work Professional (CRWP)

Microsoft Office Specialist: Excel

Virtual Team Collaboration Certification

Data Entry (85 WPM, 99.5% accuracy) • Remote Work Tools • Time Management • Self-Motivation • Virtual Communication • Project Management • Attention to Detail • Microsoft Office Suite • Google Workspace • Zoom • Slack • Trello • Asana • Jira • TeamViewer

This remote data entry resume effectively highlights the candidate's ability to excel in a virtual work environment. The professional summary emphasizes key qualities essential for remote work, such as self-motivation and time management. The core competencies section showcases a blend of technical data entry skills and soft skills crucial for remote work success. The professional experience section demonstrates the candidate's track record of high performance in remote positions, highlighting achievements in productivity and collaboration. The inclusion of remote work-specific certifications, technical skills focused on virtual collaboration tools, and a personal project related to remote work further reinforces the candidate's expertise and commitment to excelling in remote data entry roles.

For professionals with multilingual skills in data entry, it's important to highlight language proficiencies and experience working with diverse datasets. This example demonstrates how to effectively present a resume that showcases bilingual data entry expertise.

Sofia Rodriguez

[email protected] - (555) 246-8135 - Portland, OR

Skilled Bilingual Data Entry Specialist fluent in English and Spanish with 6 years of experience managing multilingual databases. Adept at processing diverse data sets and ensuring accuracy across languages. Committed to leveraging linguistic abilities to enhance data management and cross-cultural communication in a global business environment.

Senior Bilingual Data Entry Specialist

Global Connections Inc.

04/2017 - Present

Portland, OR

• Process and verify bilingual data entries for international client accounts, managing over 500 records daily
• Translate and adapt product descriptions and customer information between English and Spanish
• Implement quality control measures for multilingual data, reducing errors by 35%
• Collaborate with international teams to ensure consistency in data entry across multiple languages
• Train new hires on bilingual data entry procedures and cultural considerations

Bilingual Customer Service and Data Entry Associate

Worldwide Services LLC

06/2015 - 03/2017

• Entered customer data and service requests in both English and Spanish
• Assisted in the development of a bilingual customer database, improving accessibility of information
• Provided language support for non-Spanish speaking colleagues during data entry tasks
• Maintained 98% accuracy in data entry while handling high-volume bilingual customer interactions

Bachelor of Arts - International Business

Oregon State University

Certified Bilingual Professional

Advanced Spanish for Business

Cultural Intelligence (CQ) Certification

Bilingual Data Entry (English & Spanish) • Cross-Cultural Communication • Translation and Localization • Multicultural Database Management • Attention to Detail • Time Management • Cultural Sensitivity • Microsoft Office Suite • Google Workspace • SAP • Salesforce • SDL Trados • MemoQ (Translation Memory Tools)

This bilingual data entry resume effectively showcases the candidate's unique ability to manage multilingual data sets. The professional summary highlights the candidate's language skills and their relevance to data management in a global context. The key skills section demonstrates a blend of technical data entry abilities and crucial soft skills for bilingual and cross-cultural work environments. The professional experience section emphasizes the candidate's track record in bilingual data entry, highlighting achievements in improving accuracy and efficiency across languages. The inclusion of language-specific certifications, technical skills including translation tools, and volunteer work in a multilingual setting further reinforces the candidate's expertise in bilingual data entry and cross-cultural communication.

How to Write Data Entry Resume

A well-structured data entry resume should follow a clear and logical outline to effectively showcase your skills and experience. Here's a recommended outline for a data entry resume:

• Professional Summary or Objective Statement
• Key Skills or Core Competencies
• Professional Experience
• Technical Skills
• Achievements (optional)
• Additional Sections (e.g., Languages, Volunteer Work) as relevant

Let's break down each section with examples:

J. Doe @hotmail.com

This contact information is insufficient. It lacks a full name, physical address, phone number, and professional email address. It doesn't provide enough information for employers to contact the candidate easily.

John Doe Austin, TX Phone: (555) 123-4567 Email: [email protected] LinkedIn: linkedin.com/in/johndoe

Why it works

This contact information section is clear and concise. It includes all necessary details for potential employers to reach out, including a professional email address and LinkedIn profile.

For data entry professionals, a chronological or combination resume layout is typically most effective. Here's why:

• Chronological Layout: This format lists your work experience in reverse chronological order, starting with your most recent job. It's ideal for candidates with a steady work history in data entry, as it clearly shows career progression.
• Combination Layout: This format blends elements of both chronological and functional resumes. It begins with a skills section, followed by work experience. This layout is excellent for showcasing both your technical skills and work history, making it suitable for experienced data entry professionals or those changing careers.

Regardless of the layout you choose, ensure your resume is clean, well-organized, and easy to read. Use consistent formatting, clear headings, and bullet points to make information easily scannable.

Your data entry resume header should be concise yet informative, providing essential contact information. Here's what to include:

• Full Name (in a larger font)
• Professional Title (e.g., "Data Entry Specialist")
• Phone Number
• Professional Email Address
• Location (City and State/Country)
• LinkedIn Profile URL (optional but recommended)

E. Chen [email protected] Data Entry

Bad example

This header lacks crucial information. It doesn't include a full name, phone number, or location. The email address is not professional, and the job title is too vague.

Emma Chen Data Entry Specialist Phone: (555) 987-6543 | Email: [email protected] San Francisco, CA | linkedin.com/in/emmachen456

This header is clear, professional, and provides all necessary information. The inclusion of a professional title immediately informs the recruiter of the candidate's role.

A strong data entry resume summary should concisely highlight your key skills, experience, and what you can bring to the role. Your resume summary should include:

• Years of experience in data entry
• Key technical skills (e.g., typing speed, software proficiency)
• Notable achievements or specializations
• Soft skills relevant to data entry (e.g., attention to detail, time management)

Hard-working data entry clerk looking for a new job. Good with computers and typing.

This summary is too vague and doesn't provide any specific information about the candidate's skills or experience. It fails to grab the employer's attention or demonstrate the candidate's value.

Detail-oriented Data Entry Specialist with 5+ years of experience in high-volume environments. Proficient in Microsoft Office Suite and Oracle databases, with a typing speed of 80 WPM and 99% accuracy. Skilled in implementing data quality control measures, resulting in a 30% reduction in errors.

This summary effectively highlights the candidate's experience, key skills, and a quantifiable achievement. It gives the employer a clear picture of what the candidate can bring to the role.

Understanding common data entry responsibilities helps you tailor your resume to highlight relevant skills and experiences. Here are some typical duties:

• Inputting data into company databases or software systems
• Verifying data accuracy and completeness
• Updating existing records
• Performing regular data backups
• Retrieving data from various sources as needed
• Maintaining data confidentiality and security
• Generating reports from databases
• Scanning documents and entering them into digital systems
• Collaborating with other departments to ensure data consistency
• Identifying and resolving data discrepancies

When describing your data entry experience, focus on showcasing your skills and achievements. Each entry should include:

• Company name
• Dates of employment
• 3-5 bullet points describing your key responsibilities and achievements
• Quantifiable results where possible
• Relevant software or tools used

ABC Company

2019 - 2021

Memphis, TN

• Entered data
• Used Microsoft Excel
• Worked with team

This experience entry is too vague and doesn't provide any specific information about the candidate's achievements or skills. It fails to demonstrate the value the candidate brought to their role.

Data Entry Specialist

TechData Solutions

New York, NY

• Process an average of 500 records daily with 99.8% accuracy
• Implemented a new data verification process, reducing errors by 25%
• Collaborate with IT team to optimize data entry software, improving efficiency by 20%
• Train new hires on data entry procedures and best practices
• Generate weekly performance reports using Advanced Excel functions

This experience entry effectively showcases the candidate's responsibilities and achievements. It includes quantifiable results and highlights specific contributions to improving processes.

If you're new to data entry, focus on transferable skills and relevant experiences. Here's how to create a strong resume without direct data entry experience:

• Highlight relevant coursework or academic projects involving data management or computer skills when you have no work experience .
• Include any volunteer work or internships where you handled data or used relevant software.
• Emphasize transferable skills such as attention to detail , fast typing, and proficiency with office software.
• List any relevant certifications or online courses you've completed.
• Include a strong objective statement expressing your enthusiasm for data entry and willingness to learn.

Here's an example of how to present your skills without direct experience:

What's the Best Education for a Data Entry Resume?

While a specific degree isn't always required for data entry positions, having relevant education can be beneficial. Here's what to consider:

• High School Diploma or GED is typically the minimum requirement
• Associate's or Bachelor's degree in Business Administration, Information Technology, or related fields can be advantageous
• Vocational training or certifications in office administration or computer skills are valuable
• Include relevant coursework or projects that demonstrate data management skills

Here's how to present your education effectively:

Bachelor of Science in Business Administration - Business Administration

University of Data Management

2017-08 - 2021-05

Anytown, USA

• Database Management Systems
• Advanced Excel for Business
• Information Systems in Organizations
• Business Statistics and Data Analysis

Hard skills are crucial for data entry positions. Here are some key hard skills to highlight:

• Typing speed and accuracy (e.g., 70 WPM with 99% accuracy)
• Proficiency in Microsoft Office Suite (especially Excel and Access)
• Experience with specific data entry software (e.g., Oracle, SAP)
• Knowledge of database management
• Familiarity with OCR (Optical Character Recognition) technology
• Basic programming or scripting skills (e.g., SQL, VBA)
• Data verification and cleaning techniques
• Experience with CRM systems

While technical skills are important, soft skills can set you apart in data entry roles. Consider including these soft skills :

• Attention to detail
• Time management
• Ability to work under pressure
• Strong organizational skills
• Excellent communication skills
• Team collaboration
• Adaptability to new systems and processes
• Problem-solving abilities
• Confidentiality and discretion

Certifications can demonstrate your commitment to professional development and enhance your credibility. Here are some valuable certifications for data entry professionals:

• Microsoft Office Specialist (MOS) certification
• ICDL (International Computer Driving License) Data Entry certification
• Certified Data Entry Operator (CDEO)
• CompTIA A+ certification
• Six Sigma certifications (e.g., Yellow Belt, Green Belt)

Here's how to present certifications on your resume:

ICDL Data Entry Certification

CompTIA A+ Certification

To create a standout data entry resume, consider these tips:

• Tailor your resume to the specific job description , highlighting relevant skills and experiences.
• Use action verbs to describe your responsibilities and achievements (e.g., "processed," "implemented," "optimized").
• Quantify your achievements where possible (e.g., "Increased data entry speed by 20% while maintaining 99% accuracy").
• Keep your resume concise and well-organized, using bullet points for easy readability.
• Proofread carefully to ensure there are no errors – attention to detail is crucial in data entry roles.
• Include a skills section that clearly outlines your technical proficiencies.
• If applying for industry-specific data entry roles, highlight relevant industry knowledge or experience.

For most data entry positions, a one-page resume is ideal . This length allows you to concisely present your most relevant resume skills and experiences without overwhelming the reader. However, if you have extensive experience in data entry or related fields, a two-page resume may be appropriate. Remember to prioritize the most relevant and recent information, and ensure that every item on your resume adds value to your application.

The focus of a data entry resume should be on demonstrating your ability to input data accurately, efficiently, and securely. Emphasize the following areas:

• Technical proficiency: Highlight your skills with relevant software and tools.
• Accuracy and speed: Mention your typing speed and accuracy rate if impressive.
• Attention to detail: Showcase examples of how your meticulousness has benefited previous employers.
• Efficiency: Describe any processes you've improved or efficiencies you've created.
• Adaptability: Emphasize your ability to learn new systems quickly.
• Soft skills: Don't forget to highlight relevant soft skills like time management and teamwork.

Remember to tailor your resume to the specific job description, focusing on the skills and experiences most relevant to the position you're applying for.

Crafting an effective data entry resume requires a careful balance of highlighting your technical skills, showcasing your accuracy and efficiency, and demonstrating your attention to detail. By following the guidelines and examples provided in this comprehensive guide, you can create a resume that stands out to potential employers in the competitive field of data entry. To start building your resume, sign up for Huntr .

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15 Entry Level Data Entry Resume Examples for 2024

Crafting your first resume for data entry roles need not be daunting. This guide offers solid examples and practical advice to show you how to present your skills clearly. We'll cover essentials like formatting, key skills to highlight, and how to describe any experience you might have, ensuring your application stands out.

• 04 Oct 2024 - 1 new resume template (Data Entry Automation Specialist) added
• 30 Aug 2024 - 1 new section (Show leadership and promotions) added
• 27 Jul 2024 - 1 new resume template (Data Entry Project Coordinator) added

  Next update scheduled for 12 Oct 2024

Here's what we see in top-tier entry-level data entry applications.

Quantifiable Impact Is Key : You should show how you made a difference using numbers. Include details like words per minute , error reduction percentage , hours saved , and improved data accuracy in your resume to demonstrate your impact.

Match Skills With The Job Description : Include skills on your resume that you have and that are listed in the job description. Some important ones are Excel proficiency , database management , typing speed , CRM software , and attention to detail . Select the skills you are good at.

Customized Professional Summary : Write a brief summary that fits the job. Use phrases like detail-oriented graduate , or efficient with data software to show you fit the role well.

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Entry Level Data Entry Resume Sample

Find out how good your resume is.

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Want to know if your resume stands out for data entry roles? Our resume scoring tool gives you a clear picture of where you stand. It checks your resume against key criteria that hiring managers in the field look for.

Upload your resume now. You'll get instant, unbiased feedback on its strength, plus tips to make it better for data entry jobs. This free assessment helps you understand what recruiters see when they look at your application.

Placing education for entry level roles

As you step into the job market for the first time as an entry-level data entry applicant, the spotlight falls on your education. It's the melting pot of your knowledge, indicating your potential capabilities to hiring managers. Therefore, placing your education section at the forefront of your resume is recommended.

This highlights your relevant coursework, grades, and other educational achievements. It effectively communicates your preparation and readiness for the job. Remember to include any additional training or certifications that you hold which are relevant to the job as this will add to your competitive edge.

Essential skills for data entry

There are a few specific traits that could make you stand out as an entry-level data entry applicant. Detail-oriented accuracy is paramount coupled with fast typing speed. Highlight any coursework or experiences that show your ability to handle large volumes of data efficiently.

Proficiency in data management software such as Microsoft Excel or Google Sheets is also key. In a similar vein, knowledge of specific data entry code or software, like SQL or Python, is a valuable asset worth mentioning. Not only does it demonstrate your technical skills, but also your readiness for the job.

Junior Level Data Entry Resume Sample

Ideal length for your resume.

For an entry-level data entry resume, one page is your best bet. It's crucial to be succinct yet comprehensive as hiring managers often skim through your resume in less than a minute. Stick to highlighting the most important elements such as your education, relevant experiences or internships, and skills.

If there's a struggle to keep it on one page, opt for a minimalist template with good spacing and margin, which can help in effectively condensing your information. Lesser relevant details and older experiences can be sacrificed to maintain brevity and relevance.

Advanced Data Entry Specialist Resume Sample

Standing out in data entry roles.

In the competitive field of entry-level data entry, showcasing your capacity for confidentiality and ethics can be a welcome addition. If you can provide solid examples of how you've used discretion and uprightness during your education or any internships, it can bolster your appeal to hiring managers.

Besides, displaying the ability to work under pressure is a plus point. Include any experiences where you had to adhere to tight deadlines or handle large volumes of work in short time frames. Demonstrate through your resume that strain doesn't compromise your accuracy.

Entry Level Data Entry with CRM Specialization Resume Sample

Beat the resume screeners.

Applicant Tracking Systems (ATS) are used by many companies to filter resumes before they reach a hiring manager. To make sure your resume for an entry-level data entry position gets through, follow these tips:

• Use keywords from the job description, such as 'data entry,' 'typing speed,' and 'accuracy,' to make your resume ATS-friendly.
• Format your resume in a simple, clean style. Complex designs can confuse the ATS, so stick with standard fonts like Arial or Times New Roman.

Sales Associate to Entry Level Data Entry Resume Sample

Make your resume fit.

You want your resume to look like it was made just for an entry level data entry job. Show how your past work fits with what data entry needs. Think about skills like typing fast, being careful with details, or using Data entry software. How well you match can make you stand out in lots of jobs, not just in government.

• Point out your typing speed and accuracy. Say something like Accurate 75 WPM typing speed to show you can handle a lot of data fast.
• List any data entry software you know like Excel or specific database tools. Use clear examples like Familiar with Excel and Salesforce databases .
• If you have a background in another field, link your skills to data tasks. Maybe you did reports or kept records. Say Maintained comprehensive client records ensuring accuracy and confidentiality .

Administrative Data Analyst Resume Sample

Ignoring job details.

When you apply for a data entry position, you might make the mistake of not showing your attention to detail. This job needs you to enter data correctly. So, you must show this skill in your resume. List your experience where you used attention to detail. This could be in past jobs or in school.

Another mistake is not sharing your typing speed. This is a key part of data entry jobs. If you type quickly and accurately, make sure you tell this on your resume. You can include typing speed scores from tests you have taken. This shows you can do the job well.

Digital Records Coordinator Resume Sample

Use strong action verbs.

When you're crafting your resume for an entry-level data entry position, the verbs you choose can make a strong impact. You want to present yourself as a dynamic candidate, even if your experience is limited. Picking the right action verbs can help you do that, showing your potential to employers in a clear way.

Before listing your duties and achievements, think about how you can start each point with a verb that adds energy and clarity to your resume. Here are some good choices to consider:

• To demonstrate your ability to work with data, use verbs like compiled , processed , inputted , organized , and verified .
• If you want to show your attention to detail, start sentences with checked , updated , maintained , reviewed , or sorted .
• For those who have improved a process or system, verbs like enhanced , streamlined , optimized , integrated , or overhauled will stand out.
• Show that you're good with deadlines by using delivered , achieved , completed , fulfilled , or executed .
• To highlight your collaborative skills, include verbs such as collaborated , coordinated , liaised , partnered , or assisted .

Want inspiration for other action verbs you can use? Check out synonyms to commonly used action verbs like Headed , Cleaned , Provided , Ensure , Handled .

Data Management Associate Resume Sample

Showcase your achievements.

As someone new to data entry, you might think listing job responsibilities is the way to go. Yet, what will set you apart is highlighting your accomplishments, even in tasks that feel routine. Show how you've added value.

Instead of saying 'Responsible for data entry,' turn this into an achievement. Ask yourself how you excelled. For example:

• Incorrect: Responsible for inputting customer data into the system.
• Correct: Ensured 100% accuracy in data entry, processing over 1,000 records weekly.

Similarly, rather than 'Managed database updates,' you could say:

• Incorrect: Managed regular updates of the customer database.
• Correct: Improved data retrieval efficiency by 20% through systematic database updates.

This approach shows you're a results-driven candidate who'd be an asset to any team. Focus on outcomes and quantify your successes to leave a strong impression.

Healthcare Data Entry Specialist Resume Sample

When crafting your resume for a data entry role, it's vital to highlight the right skills. Focus on the ones that show you can handle the tasks at hand.

• Typing speed - List your words per minute to showcase efficiency.
• Accuracy - Emphasize your attention to detail.
• Microsoft Excel - Mention your ability to use spreadsheets.
• Data analysis - Include any experience with interpreting data.
• Database management - Show familiarity with database software.
• 10-key typing - Highlight this skill if you're adept with numeric data entry.
• Data entry software - Note any specific platforms you're proficient in.
• CRM systems - If you've used customer relationship management systems, list them.
• Document scanning - Mention your capability to digitize records.
• Proofreading - Demonstrate your ability to catch errors.

Include these skills in a dedicated section on your resume. This way, hiring managers can quickly see your qualifications. Also, because many companies use Applicant Tracking Systems (ATS), placing relevant skills prominently helps ensure your resume gets noticed. You don't need to list every skill, just those that match the job you want. Think about the tasks you'll do and choose skills that prove you can do them well.

Data Entry Quality Assurance Analyst Resume Sample

Show impact with numbers.

When you apply for entry level data entry positions, it's important to show how you can handle tasks with speed and accuracy. This can make your resume stand out to hiring managers. Here's how to use numbers to show your impact:

• Include the average number of entries you can input per hour to showcase your speed. For example, 'Processed an average of 120 entries per hour.'
• Mention any error rate reductions you achieved in previous roles, like 'Reduced error rates by 15% through focused data verification.'
• Discuss how you've helped in reducing processing times, such as 'Helped cut down document processing time by 20% .'
• If you worked as part of a team, share how your efficiency contributed to the team's targets, for example 'Contributed to team surpassing monthly targets by 10% through efficient data entry.'
• Point out any experience with data cleanup that led to better data accuracy , perhaps 'Improved overall data accuracy by 25% by conducting thorough data audits.'
• Highlight if you increased the number of transactions processed, like 'Increased transaction processing by 30% by implementing streamlined data entry techniques.'
• Share any instances where you automated or streamlined a process, resulting in time savings, e.g., 'Automated an outdated entry system, saving 5 hours weekly.'
• If applicable, mention customer or user feedback that indicates improved satisfaction due to your data management, such as 'Enhanced user satisfaction by ensuring 99% data accuracy.'

Remember, even if you're not sure about exact numbers, you can estimate based on your experiences. What matters is showing that you understand the importance of metrics and can think critically about your contributions. This will help you create a strong impression.

Senior Data Entry Coordinator Resume Sample

Show leadership and promotions.

When you apply for a data entry job, it helps to show any leadership roles or promotions you've had. This can make you stand out, even if you're just starting out. Think about times you've led a project or were given more responsibility.

• Managed a team of volunteers for a local charity event, ensuring accurate data recording and entry.
• Promoted to team leader after demonstrating fast and accurate data entry skills, overseeing quality control.

Even if you weren't officially a 'leader', any time you trained new people or helped improve a process shows leadership. Write about these moments clearly.

Data Entry Project Coordinator Resume Sample

Highlighting leadership qualities.

If you have had any leadership roles or promotions, it is important to show them on your resume. Even if you are not sure, think about times when you were given more responsibility or when others looked to you for guidance.

• Include any project or team leadership experience, even informal roles, like being chosen to train new team members.
• Mention if you were promoted from an internship or part-time position to full-time status, as this demonstrates trust and capability.

Remember, examples related to data entry can be especially persuasive. For instance, if you once led a small group to clean up a database, or were responsible for checking the work of peers, these are good points to include.

Data Entry Automation Specialist Resume Sample

Applying to small companies.

When applying to small companies or startups, highlight your versatility and willingness to take on varied tasks. These companies often value flexibility and a can-do attitude. You can mention your ability to learn new software quickly and adapt to changing environments.

Use phrases like, 'Eager to contribute to a dynamic team' or 'Comfortable wearing many hats in a fast-paced setting'. This shows you are ready to handle multiple responsibilities, which is crucial in smaller setups.

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10 Data Entry Resume Examples and Templates for 2024

Data Entry Resume Templates and Examples (Download in App)

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• Entry-Level
• Senior-Level

Most Popular Warehouse Worker Resumes

• Data Entry Clerk
• Data Entry Specialist
• Administrative Assistant Data Entry
• Data Entry Operator
• Business Analyst
• Data Analyst
• Data Science

Kandysse Cunningham (123) 456-7890 [email protected] @email.com LinkedIn | Portfolio New Haven, CT 06504

Analytical data entry specialist with strong recent academic and work experience. Highly focused and efficient, with a 10-key speed of 9,000 KPH. Consistently achieve 100% of goals and standards for data accuracy.

• Database management
• Detail oriented
• Efficiency improvement
• Microsoft Office Suite
• Reporting and documentation
• Team collaboration

Data Entry Clerk (part-time), GSPANN Technologies, Inc., remote April 2022 to present

• Accurately and efficiently enter data into Repsly, Fluix, and FastField platforms
• Engage with customers by chat, phone, and email to answer questions on products and pricing
• Collaborate with other departments to help fulfill customer requests

Student Office Assistant, Gateway Community College GREAT Center, New Haven, CT August 2021 to February 2022

• Entered data into department database for visitor and user activity records
• Organized, scanned, and filed office paperwork
• Praised by office manager for completing data entry assignments with 100% accuracy

Candidate: Associate of Science in Computer Science – Data Security Specialist, Gateway Community College, New Haven, CT | expected October 2024 Select Coursework:

• Cryptography fundamentals
• Database applications and design – Using SQL
• Introduction to software applications
• Network security
• Networking fundamentals

James Logan (123) 456-7890 [email protected] LinkedIn | Portfolio New York, NY 12345

Highly organized information processor with over seven years of experience. Record of working efficiently in high-pressure environments, with 87 WPM and 99% and above accuracy. Natural collaborator who helps raise team output by completing projects ahead of time. Fast learner who adapts readily to new work challenges and conditions.

• Accurate data entry
• Time management

Data Entry Processor, Fales Health Group, New York, NY June 2019 to present [Regional industry leader with over 900 employees]

• Maintain ongoing accounts of 5,000 patients
• Oversee a team of four junior clerks to ensure input accuracy
• Check source documents for accuracy and verify data as needed
• Follow all internal security guidelines per HIPAA
• Streamlined data input methods and consolidated spreadsheets, cutting labor costs by $10,000

Data Entry Clerk, ABC Insurance, New York, NY July 2016 to May 2019 [Leading auto insurance company with 800 employees]

• Maintained ongoing accounts of 1,000 clients
• Researched and gathered information on incomplete documents
• Typed correspondence for reports and other written material from rough drafts
• Maintained a hard-copy backup of all sensitive data
• Processed and compiled customer information into database
• Bachelor of Science (BS) — Business Administration, New York University, New York, NY | 2016

Cory Bainbridge (123) 456-7890 [email protected] LinkedIn | Portfolio Bluefield, WV 24701

Senior data entry specialist with over 10 years of experience managing data entry teams for midsize businesses. Skilled and versatile communicator who builds strong relationships with clients, managers, and team members. Draw on deep technical knowledge to find creative yet practical solutions. Master of Science in Information Technology.

• Business data analysis
• Client relations
• Data confidentiality
• SQL, JAVA, ETL
• Task prioritization
• Team management
• Workflow analysis

Senior Team Manager, Ultimate Medical Academy, remote June 2016 to present

• Oversee 35 remote team members in a fast-paced work setting
• Analyze client’s business processes and requirements while managing multiple deadlines

Highlights:

• Updated company data warehousing techniques, reducing redundancy by 20%
• Spearheaded analysis of remote software for companywide changeover

Junior Data Manager, Staffigo Technical Services, LLC, Charleston, WV October 2013 to May 2016

• Developed and maintained databases and data collection systems
• Worked with managers to prioritize and streamline information needs
• Reviewed key performance indicators (KPIs) to pinpoint and correct any recurring problems

Claim Support Specialist, HealthSmart, Charleston, WV March 2012 to September 2013

• Researched claim inquiries and billing codes
• Operated claims system and insurance plan software
• Performed administrative duties such as filing, scanning, and data entry
• Streamlined spreadsheets, paring back yearly labor costs by $15,000
• Master of Science (MS) — Information Technology, West Virginia University, online | 2018
• Bachelor of Science (BS) — Computer Science, Bluefield State College, Bluefield, WV | 2012
• Data & Project Management Certification , Cambridge College of Healthcare & Technology | 2013

Selena Ramirez (123) 456-7890 [email protected] LinkedIn | Portfolio San Diego, CA 12345

Meticulous and proficient data entry clerk with a strong background in information technology (IT), business administration, and computer science. Record in maintaining and updating databases, implementing quality control processes, and training junior staff, with a focus on accuracy and efficiency. Recognized for using data management software to streamline processes, improving productivity, and developing new protocols to enhance data accuracy.

• Associate of Science in Information Technology , Houston Community College, Houston, TX | May 2018
• Bachelor of Science in Business Administration , University of Florida, Gainesville, FL | December 2019
• Bachelor of Science in Computer Science , University of California, Berkeley, CA | June 2020

Senior Data Entry Clerk , Robert Half International, San Diego, CA January 2020 – present

• Maintained and updated company databases with a 99% accuracy rate, ensuring all data is current and correct
• Introduced a quality control process that reduced data entry errors by 30%, improving overall accuracy
• Trained and supervised a team of five junior data entry clerks, providing guidance and feedback to enhance their skills and performance

Data Entry Specialist , Kelly Services, Gainesville, FL June 2018 – December 2019

• Managed data entry tasks for a large-scale project, entering over 10,000 records with a 98% accuracy rate
• Used data management software to streamline data entry processes, increasing productivity by 20%
• Helped develop a new data entry protocol that improved accuracy and efficiency
• Certified Administrative Professional (CAP) , International Association of Administrative Professionals (IAAP)
• Microsoft Office Specialist (MOS) , Microsoft
• Certified Data Professional (CDP) , Institute for Certification of Computing Professionals (ICCP)

Skyler Thompson  (123) 456-7890 [email protected] LinkedIn | Portfolio San Francisco, CA 12345

Detail-oriented data entry specialist with a strong education in IT and business administration and over five years of experience in the field. Record in supervising and training junior staff, implementing quality assurance processes, and conducting data analysis and reporting. Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), and Data Management Professional (CDMP) with proficiency in Microsoft Office Suite and data management software.

• Bachelor of Science in Information Technology , Massachusetts Institute of Technology, Cambridge, MA | May 2015
• Bachelor of Science in Business Administration with a focus on Information Systems, University of California, Berkeley, CA | June 2016
• Associate of Applied Science in Data Management , Houston Community College, Houston, TX | December 2017

Data Entry Supervisor, Robert Half International, San Francisco, CA January 2019 – present

• Supervise a team of five junior data entry clerks, providing training and guidance to ensure accuracy and efficiency in data entry tasks
• Implement a new quality assurance process, resulting in a 20% decrease in data entry errors
• Analyze data and generate weekly reports, identifying trends and making recommendations to management

Data Entry Specialist , Kelly Services, Boston, MA June 2016 – December 2018

• Entered and updated information into the company database, maintaining a 98% accuracy rate
• Identified and corrected data entry errors, improving overall data quality
• Helped develop a new data management system, resulting in a 15% increase in data entry speed
• Certified Data Management Professional (CDMP) , Data Management Association International (DAMA)

Yaling Zhang  (123) 456-7890 [email protected] LinkedIn | Portfolio Seattle, WA 12345

A diligent administrative assistant with a strong background in data entry and office administration, serving as a senior administrative assistant at Robert Half International. Expertise in managing and organizing large volumes of data, troubleshooting and resolving data discrepancies, and training junior staff. Holds a Bachelor of Business Administration from the University of Michigan and is certified as a Microsoft Office Specialist and a Certified Data Entry Operator.

• Associate of Applied Science in Office Administration , Houston Community College, Houston, Texas | May 2018
• Bachelor of Business Administration , University of Michigan, Ann Arbor, Michigan | December 2017
• Associate of Science in Business Administration , Miami Dade College, Miami, Florida | June 2019

Senior Administrative Assistant, Data Entry | Robert Half International, Houston, Texas June 2019 – present

• Manage and organize large volumes of data, ensuring accuracy and consistency in the company’s system
• Identify and resolve data discrepancies through thorough cross-checking and error correction, improving overall data quality by 30%
• Train and supervise junior data entry staff, providing guidance and monitoring performance to ensure adherence to company standards and procedures

Administrative Assistant, Data Entry | Kelly Services, Ann Arbor, Michigan January 2018 – May 2019

• Entered, updated, and verified data in the company’s system, handling an average of 500 records per day with 98% accuracy
• Assisted in troubleshooting and resolving data discrepancies, contributing to a 25% reduction in data errors
• Collaborated with the office administration team to prioritize tasks and improve efficiency, resulting in a 20% increase in productivity
• Certified Data Entry Operator (CDEO) , National Association for Health Professionals (NAHP)

Aliya Jackson (123) 456-7890 [email protected] LinkedIn | Portfolio Boston, MA 12345

Meticulous and proficient data entry operator with a strong background in IT and business administration. Track record in maintaining and updating databases, implementing quality control processes, and training and supervising new hires, leading to significant improvements in data accuracy and team productivity. Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), and Certified Data Professional (CDP).

• Associate of Science in Information Technology , Houston Community College, Houston, Texas | May 2018
• Bachelor of Science in Business Administration with a focus on Information Systems , University of California, Berkeley, California | June 2017
• Associate of Applied Science in Computer Information Systems , Miami Dade College, Miami, Florida | December 2019

Senior Data Entry Operator , Randstad, Boston, MA June 2018 – present

• Maintain and updating multiple databases, ensuring all information is correct and up-to-date, leading to a 15% increase in data accuracy
• Implemented a new quality control process to check for errors or inconsistencies, reducing data entry errors by 20%
• Trained and supervised a team of five new data entry operators, improving overall team productivity by 30%

Data Entry Operator , Adecco Group, Berkeley, CA July 2017 – May 2018

• Managed data entry tasks across various departments, improving data entry efficiency by 25%
• Utilized data management software to maintain and update databases, resulting in a 10% increase in data accuracy
• Assisted in the development of a new database system, leading to a 15% improvement in data retrieval times

Wanda Romanova (456) 789-0123 [email protected] LinkedIn | Portfolio Houston, TX 43210

Business analyst with eight years of advancement and experience. Gain buy-in to workflow improvements by putting complex ideas in clear terms for both technical and non-technical colleagues. Adapt readily to new work challenges and industry conditions. Master of Business Administration. Bilingual: Fluent in English and Spanish.

• Business modeling tools
• Complex problem-solving
• Cost reduction and elimination
• Financial planning and forecasting
• Microsoft Visio
• Procedure improvement
• Project management
• Stakeholder relations

Business Analyst, Gamma Bank, Dallas, TX August 2017 to present

• Gather intelligence on business requirements by interviewing stakeholders and analyzing workflows and procedures
• Conduct user acceptance testing to ensure new software solutions meet all business needs
• Identify performance issues and potential improvement areas
• Proposed system efficiency improvements that cut costs by 16%

Business Analyst, Omega Marketing, Dallas, TX July 2015 to July 2017

• Ensured team members fully understood all business needs and success factors
• Found and reconciled errors in data to ensure accuracy in business requirements
• Prepared reports, business models, flowcharts, and diagrams for all staff levels
• Master of Business Administration, University of Florida, Gainesville | 2017
• Bachelor of Business Administration, Bentley University, Waltham, MA | 2012

Certified Management Consultant, Institute of Management Consultants | 2019

Fluency in Spanish

Melissa Jones (123) 456-7890 [email protected] LinkedIn | Portfolio Annapolis, MD 21401

Systematic data analyst with strong recent experience in inventory control and warehouse fulfillment processes. Efficiently extract sales and inventory data, generating usable reports and processes to avoid back-ordering. Career highlights include boosting on-time fulfillment rates by 26%. Power-user of Excel, Tableau, SAS Enterprise Miner, SQL, and SharePoint. Bilingual: Fluent in English and Spanish.

• Cross-department collaboration
• Data gathering and analysis
• Pattern recognition
• Process streamlining

Data Analyst, ABC Warehousing, Columbia, MD March 2017 to present

• Gathered business intelligence on logistical processes, helping reduce yearly transportation costs by 12% ($800,000)
• Used trend data to reduce back-ordering by 19% for retail partners
• Designed statistical analysis for large customer data sets, lowering cart abandonment rates by about 27%
• Developed an update process that rolled out changes to all systems at once, reducing downtime and streamlining warehouse operations

Data Analyst, XYZ Customer Service, Houston, TX November 2013 to January 2017

• Developed tools and queries for analyzing and summarizing failure data points
• Designed a bill of materials (BOM) tool and inventory model to track supply chain overorders, cutting costs by $65,000 with no disruption to customer service
• Collaborated with information technology (IT) and purchasing departments to automate replacement ordering processes, eliminating a full-time position and reducing back orders by 12%
• Developed systems and tools to eliminate waste and reduce downtime and presented recommendations to C-suite executives
• Master of Arts (MA) — Mathematics, Western Michigan University, Kalamazoo, MI | 2013
• Bachelor of Science (BS) — Finance, University of Maryland, Baltimore | 2010

Joshua Robertson (789) 123-4560 [email protected] LinkedIn | Portfolio 2434 Third Road, San Antonio, TX 34567

An SAS certified Data Scientist with eight years of experience using predictive analytics and classical modeling techniques to provide valuable data insights for the financial industry. A proven track record of managing data analytics to support financial management, operations, and reporting for enterprise clients.

Data Scientist, Financial Data Consulting Inc., San Antonio, TX April 2016 – Present

• Deliver data science consulting services to enterprise clients within the financial sector valued at $20M-$35M, develop algorithms and analytical models using SAS, R, and Hadoop, and educate technical and non-technical audiences on findings and data trends
• Collaborate cross-functionally with data analytics, finance, and business intelligence departments to analyze complex financial data sets and improve forecasting methodologies for client businesses
• Utilize machine learning techniques to enhance financial reporting and data visualization

Data Scientist, Gamma Finance, Dallas, TX July 2012 – March 2016

• Analyzed datasets and communicated insights to business owners to assist with data-driven decision making
• Developed dashboards and reports that communicate a story and provide visualization of data in a way that can be best utilized by internal customers
• Evaluated business processes and recommend data science solutions to improve efficiency
• Master in Data Science and Analytics , University of Oklahoma, Norman, OK, September 2011 – June 2012
• Bachelor of Science of Information Technology , University of Tulsa, Tulsa, OK, September 2007 – June 2011
• Data Visualization
• Machine Learning
• Risk Analysis
• Software Engineering
• Senior Data Scientist, Data Science Council of America, 2018
• SAS Certification, 2019

How To Write a Data Entry Resume

To write a good resume for data entry positions, show you can process important information quickly and accurately. Also, display your talent for fast typing and checking documents for accuracy. The tips below will help you capture these skills on your resume so you get interviews for your next data entry job.

A strong Profile summary will catch the hiring manager’s interest by answering the question: How do you excel as a data entry professional? For example, efficiency is often crucial to data entry jobs, so you may want to feature your typing speed in your Profile section. Keystrokes Per Hour (KPH) is usually the top factor for hiring managers, but you could also include your 10-key speed or traditional Words Per Minute (WPM) if it fits the position. Also, consider noting your data accuracy or confidentiality skills, and feel free to give specific performance figures that show your overall diligence in the field.

Entry-Level Profile Example

Analytical data entry specialist with strong recent academic and work experience as well as technical proficiency. Highly focused and efficient, with a 10-key speed of 9,000 KPH. Consistently achieve 100% of goals and standards for data accuracy.

Mid-Career Profile Example

Highly organized with effective time management skills. Data information processor with over seven years of experience. Record of working efficiently in high-pressure environments, with 87 WPM and 99% and above accuracy. Natural collaborator who raises team output by completing projects ahead of time. Fast learner who adapts readily to new work challenges and conditions.

Use the Experience section to give examples of your success in generating and verifying information for employers. Specific examples help a hiring manager envision how you’d add value in a data entry role at their business.

Consider how you’ve developed or honed data entry procedures and what impact that had on internal communications or operations. For instance, maybe you devised system improvements that helped pare back costs or work hours. Or perhaps you introduced a checklist for higher data accuracy on widely distributed reports. Including work highlights like these will make your resume stand out.

Mid-Career Experience Example

Data Entry Processor, Fales Health Group, New York, NY | June 2019 to present

[Regional industry leader with over 900 employees]

• Oversee team of four junior clerks to ensure input accuracy

Senior-Level Experience Example

Senior Team Manager, Ultimate Medical Academy, remote | June 2016 to present

With the education and certifications resume sections, you can show employers your data entry work has a strong knowledge base. List your highest level of education, along with any coursework, training, or certificate programs you’ve done related to data entry.

Below are templates and examples to help you format your education and certification details. Note that optional template elements appear in [brackets].

• Degree Name — [Major], School Name, City, ST | [Year]
• [Select Coursework]

Certification

• Certification Name or Title, [Awarding Organization] | [Year]
• Data & Project Management Certification, Cambridge College of Healthcare & Technology | 2013

Include a “Key Skills” section on your resume to show the various ways you help verify, process, and generate data resources. You can also use this section to display your technical proficiency in programs like Microsoft Excel or QuickBooks (but if you’re versed in five or more, consider making them a separate Technical Skills section). Below are some common data entry skills to consider for your resume:

As with most vocations, data entry workers should use a resume template that’s clear and straightforward. Opt for one that lets the hiring manager quickly review your best career details. Select a clear resume font , and avoid any template with an overly colorful or elaborate design.

Frequently Asked Questions: Data Entry Resume Examples and Advice

What are common action verbs for data entry resumes -.

For data entry professionals, the best resume verbs will relate to processing large amounts of information – think “compiled,” “digitized,” or “streamlined.” But there are various others you might use to describe your duties and contributions in this field. The following list can help you find the right mix of action verbs for your data entry resume:

How do you align your data entry resume with a job posting? -

The Bureau of Labor Statistics forecasts that the number of data entry jobs will decrease by about 25% (or 38,500 jobs) between 2021 and 2031.

Despite fewer total job openings, you can find more opportunities in this field if you tailor your resume for each application. One great way to do this is by selectively adding brief descriptions of the companies you’ve worked with in brackets right next to or below the company name. Company descriptions let you show any similarities between your past employers and the one who posted the job. For example, maybe you’ve worked for companies of a similar size or in a similar industry. Or perhaps you’ve worked at organizations with a similar mission or business model. By working these details into your descriptions, you can make your resume more relevant to the job opening.

What is the best data entry resume format? -

In nearly all cases, use a Combination (or Hybrid) resume because it’s easiest for hiring managers to learn about your pertinent skills and experience. It’s also easiest for you to modify based on your job goals.

With the Combination format, you highlight your most relevant skills and experience in your Experience or Work History section and an intro section. (This combination of work history and intro content is where the format gets its name.) Your resume intro should include a Profile summary and Key Skills section, but you may also add a Career Highlights or Awards section.

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Write and submit a strong cover letter to increase your chances of an interview for data entry jobs. The key to an effective letter is customizing it based on each job opening. Read our data entry cover letter guide to learn how. For other related examples, see our data analyst and data scientist cover letter guides.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Contributing Recruiter, Business Administration

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