cover letter for receptionist in a school

School Receptionist Cover Letter Examples & Writing Tips

Use these School Receptionist cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• School Receptionist Example 1
• School Receptionist Example 2
• School Receptionist Example 3
• Cover Letter Writing Tips

School receptionists are responsible for greeting and directing visitors, answering phones, and handling general inquiries. They also provide support to the administrative staff.

To be successful in this role, you need to be friendly, organized, and have excellent communication skills.

Use these examples and tips to write a cover letter that will help you get the job.

School Receptionist Cover Letter Example 1

I am excited to be applying for the School Receptionist position at ABC School. I have more than five years of experience in customer service and I possess excellent communication and interpersonal skills. I am confident that I would be an excellent addition to your team.

I have a proven track record of providing excellent customer service. In my previous role as a Receptionist at XYZ Company, I was responsible for greeting visitors and answering the phone. I also managed the front desk and ensured that the office was kept tidy. I frequently went above and beyond to help visitors and employees with their needs. I was highly praised by my supervisor for my exceptional customer service skills.

I have the ability to stay calm under pressure and handle difficult situations with grace. I am also proficient in Microsoft Office and have experience using various other software programs.

I am excited about the opportunity to join ABC School and contribute my skills and experience to your team. I look forward to hearing from you soon.

School Receptionist Cover Letter Example 2

I am writing to apply for the open School Receptionist position that I saw on your website. I am confident that I have the skills and experience that you are looking for, and I am eager to put my abilities to work for your school.

I have over three years of experience working as a receptionist in a school setting. I am familiar with all of the duties and responsibilities that come with this position, and I am confident that I can handle them all effectively. I am patient and efficient, and I have a strong customer service orientation. I am also skilled in handling multiple tasks simultaneously.

I am confident that I can be a valuable asset to your school. I am eager to learn and grow, and I am committed to providing the best possible service to your students and staff. I would be grateful for the opportunity to interview for this position, and I look forward to hearing from you soon.

School Receptionist Cover Letter Example 3

I am writing to express my interest in the school receptionist position that is currently available at your school. I have been working as a receptionist for the past three years and have gained valuable experience in this field. My previous employers have all praised me for my ability to work well under pressure, my positive attitude and my ability to multitask.

I have worked as a receptionist at both small and large companies and have gained valuable skills in dealing with people from all walks of life. I have also learned how to handle difficult situations with tact and professionalism. I believe these skills will be an asset to your school.

I am confident that I can perform well in any environment and look forward to the opportunity of working with you. Please find attached my resume for your review.

School Receptionist Cover Letter Writing Tips

1. show your customer service skills.

As a school receptionist, you’ll be the first point of contact for parents and students, so it’s important to showcase your customer service skills. Some great ways to do this include:

• Mentioning how you’ve helped resolve customer complaints in the past or how you’ve gone above and beyond to help customers in need.
• Explaining how you’re patient and efficient when it comes to handling multiple tasks simultaneously.
• Detailing your strong communication skills and how you’re able to build positive relationships with parents and students.

2. Customize your cover letter

When applying for a school receptionist position, it’s important to personalize your cover letter by highlighting your past experiences that have prepared you for this role. For example, if you have experience working with children, mention this experience in your cover letter and explain how you’re looking forward to using your skills in this new position.

3. Highlight your organizational skills

As a school receptionist, you’ll be responsible for managing the front desk and ensuring that all the administrative duties are carried out smoothly. To show hiring managers that you’re capable of handling these responsibilities, highlight your organizational skills in your cover letter. For example, explain how you’re able to keep track of multiple tasks simultaneously or how you’re able to stay calm under pressure.

4. Proofread your cover letter

One of the most important things to do when applying for any job is to proofread your resume and cover letter. This will help ensure that there are no errors in your application that could disqualify you from getting the job.

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School Receptionist Cover Letter Example

School Receptionists serve as the first point of contact for students, parents, and visitors. The individual handles administrative tasks, provides information to parents/students, and ensures smooth communication between the school and its stakeholders. To excel in this role, excellent communication skills and a friendly demeanor will be required.

A Cover letter is a link between your resume and the organization you intend to join. So, write your perfect cover with our School Receptionist Cover Letter Sample with professional writing tips. Our easy-to-use cover letter builder will help you draft it perfectly.

• Cover Letters
• Office & Administrative

A School Receptionist creates a positive and welcoming atmosphere in the school’s front office and acts as the first point of contact for those visiting the school. The job description entails facilitating effective communication within the school community, managing the front desk, handling inquiries, and providing administrative support to school staff, students, and parents. Related job duties also include – front desk management, phone and email communication, maintaining visitor’s logs, information dissemination, appointment scheduling, record keeping, and mail handling tasks.

What to Include in a School Receptionist Cover Letter?

Roles and responsibilities.

• Greeting visitors, students, and parents and directing them accordingly.
• Answering phone calls responding to emails, providing information, and directing inquiries.
• Maintaining a log of visitors, ensuring compliance with security, and safety protocols.
• Providing information about school policies, procedures, and events to parents, and students.
• Maintaining and updating student attendance records , contact information, and other administrative records.
• Receiving and distributing mail and packages, and managing school correspondence.
• Collaborating with teachers, administrators, and other school staff to ensure effective communication and coordination.
• Providing general administrative support, such as photocopying, filing, and data entry.

Education & Skills

School receptionist skills:.

• Excellent verbal and written communication skills.
• Strong customer service skills to create a positive and welcoming environment for visitors and callers.
• Effective organizational and multitasking skills with the ability to handle various tasks.
• Familiarity with office equipment, including phones, photocopiers, and computer systems, and proficiency in basic software applications.
• The ability to handle inquiries and solve issues effectively.
• The ability to maintain confidentiality of sensitive information and adhere to privacy regulations.
• Display professionalism and a positive attitude.

School Receptionist Education Requirements:

• Bachelor’s degree in Hospitality, Human Resources, or a related field.
• Certification in Receptionist or Front-office administration.
• Previous work experience preferably in a school environment.

School Receptionist Cover Letter Example (Text Version)

Dear Mr. / Ms.,

This is to let you know that I am very interested in applying for the position of School Receptionist at your school, as advertised. I believe that my ample experience in administrative work desire to promote a welcoming atmosphere and organizational skills will enable me to play a part in facilitating the smooth running of the school.

Working as a receptionist at my last company trained me to be highly organized and multitask, answering phones and responding to email communications and face-to-face inquiries. I learned to be professional and friendly under pressure, mastering a way of behaving. These experiences have prepared me to respond to a variety of tasks quickly and, at the same time, provide students, parents, and teachers with an encouraging environment.

I pay close attention to detail and do my best to give customers good service. I also know that the receptionist should give people a good first impression of your school and maintain smooth communication. I am familiar with office software (Microsoft Office Suite) and have an excellent record of keeping thorough records.

My major accomplishments-

• Set up and supervised an efficient filing system of all student data, which provided quick access to information by officers.
• Oversee the school’s master calendar, properly scheduling events and meetings.
• Attends team meetings proactively, sharing ideas and making functional suggestions for process improvements.
• Introduce digital filing, saving paper, and making information more readily available.
• Initiate emergency response measures to protect students and staff.

Also, I am very flexible and enjoy solving problems. I believe these talents will be necessary to deal with all sorts of matters, from managing a schedule and appointments to helping out in the administrative department.I wish to offer my talents to assist [School Name] and help with its efforts toward creating an educational atmosphere of nurture.

Hopefully, you will take my application to the next level.  I hope that you can consider employing me as a School Receptionist so that together we may participate in the continued success of your school.

Sincerely, [Your Name]

School Receptionist Cover Letter Example with No Experience(Text Version)

Dear Mr./Ms.,

I am writing to (School Name) to show my interest in the listed School Receptionist role. Even though I am a recent graduate without any prior experience in school administration, my exceptional organizational abilities, coupled with my commitment to offering high-quality customer service, and my rapid learning interest make me suitable for this position.

While I was completing my high school at (your high school/college name), I constantly demonstrated my abilities to achieve academic success. My (list any prizes, noteworthy accomplishments, honors) demonstrate my commitment to upholding high standards and my capacity to succeed in a learning environment.

Here is a brief list of my core achievements –

• Even though I don’t have enough experience working as a school receptionist directly, I have actively volunteered for community initiatives that demanded strong communication and organizational skills.
• During my volunteer work at (give the list of events or organization), I effectively managed the registration desk, assisted guests, and addressed their questions promptly, which enabled me to refine my capacity and deliver high-degree assistance to a wide range of people.
• Skillful in interacting with people coming from diverse backgrounds, – both in-person and over the phone.
• Devoted to creating a friendly environment and responding to questions promptly.
• Demonstrable capacity to manage several responsibilities, ensuring accurate record-keeping, and keeping the front desk not only tidy but also functional.
• The ability to learn new technologies, and be willing to take on new tasks and responsibilities.

I am thrilled to get the chance to support (school name) and provide my commitment, zeal, and a new viewpoint to the position of School Receptionist. I’m sure that my voluntary work, educational background, and other relatable skills make me a strong contender for this job.

I appreciate your consideration of my application. I am excited about the opportunity to talk about how my abilities and successes meet the needs of (School Name). I am excited to become a member of your encouraging and supportive environment.

Craft your School Receptionist Cover Letter after going through this –

• Highlight your organizational and interpersonal skills.
• Detail your relevant experience, phone etiquette, appointment scheduling, and visitor management.
• Showcase your ability to create a welcoming environment.
• Connect your skills to the school’s needs, such as handling students’ inquiries and admin tasks.
• Conclude by demonstrating your suitability for enhancing the school’s front office operations.

Need some tips for writing your resume, refer to our School Receptionist Resume Samples !

Customize School Receptionist Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Office & Administrative Cover Letters

Receptionist Cover Letter [3 Samples & Tips]

A receptionist cover letter is a 1-page document that introduces you to the hiring managers and persuades them to read your attached resume. It particularly addresses the needs of the prospective employer.

In your cover letter, you should mention why you want to work for the prospective company and what you have to offer in terms of skills, experience, and knowledge.

A cover letter for a receptionist position contains information about the applicant’s skills in managing the reception area, performing basic office administration tasks, and providing ongoing support to the staff.

How to Write a Professional Cover Letter for a Receptionist Position?

The following 8 tips will be useful to write a good cover letter:

• Include your current contact details such as an address, email, and contact number.
• Address your letter directly to the hiring manager by mentioning their name.
• Open the letter by mentioning the position title and your enthusiasm to work for a specific company.
• In the body of the receptionist cover letter, highlight your skills as a receptionist , relevant experiences, and receptionist accomplishments .
• Make a clear and concise single-page document.
• Use a plain font of 10-12 size.
• Proofread thrice for spelling or grammatical mistakes.
• Write a new cover letter for every employer because a tailored cover letter persuades the hiring manager to take a look at the attached resume.

Here are 3 excellent cover letter samples based on years of experience to guide you further.

Receptionist Cover Letter Sample 1 Experience: 15 Years

Elizabeth Jones 92 West Street San Diego, CA 90783 (000) 001-2588 [Email]

January 7, 2023

Mr. John Smith Hospital Administrator Apria Healthcare 325 Some South Street San Diego, CA 65217

Dear Mr. Smith:

As a top-performing receptionist with a 15-plus-year verifiable track record in managing busy front desks, I am eager to contribute to Apria Healthcare. Owing to my skills in providing exemplary customer service and performing secretarial tasks, I will be able to meet and exceed your expectations.

Through my hands-on experiences, I developed exceptional expertise in performing all kinds of reception tasks such as:

• Greeting and directing visitors, providing them with relevant information
• Answering telephone calls and walk-in inquiries
• Scheduling appointments
• Maintaining calendars
• Making travel arrangments
• Maintaining office records

Besides the competencies mentioned above, I offer excellent customer service, PABX management, and cash-handling skills. My previous employers recognized my ability to perform data entry and general record-keeping duties in a timely and accurate manner. The attached resume details my talents and qualifications as a receptionist.

I believe that my potential will help me excel as a Receptionist for Apria Healthcare and would welcome the chance to meet with you to discuss this in detail. I will contact your office next week to see whether you need additional information.

Thank you for your time and consideration, and I look forward to meeting with you in the near future.

Elizabeth Jones (000) 001-2588 Attachment: resume

Receptionist Cover Letter Sample 2 Experience: 10+ Years

Alexandra Kevin 340 Some Lane Green Field, WI 53221 (000) 524-5487 [Email]

Mr. Jake Stuart HR Manager Intermountain Healthcare 604 Jaguar Ave Green Field, WI 53221

Dear Mr. Stuart:

This letter is a strong expression of interest in the Receptionist position at Intermountain Healthcare, as advertised on indeed.com. My 10+ years of experience as a receptionist, coupled with exceptional customer service and communication skills, make me a great contender.

Some of my professional strengths which directly relate to your needs include:

• Greeting walk-in customers and guiding them according to their needs
• Calendar and correspondence handling
• Appointments scheduling
• Taking and forwarding incoming calls
• Bills generation and payments processing
• Managing clerical tasks and electronic database systems efficiently while adhering to the client’s privacy and confidentiality laws

The attached resume further highlights my qualifications and achievements. I would appreciate the opportunity to meet with you to discuss my abilities and your specific requirements in detail.

Thank you in advance for your consideration, and I look forward to hearing from you soon.

Alexandra Kevin (008) 214-4145

Attachment: Resume

Receptionist Cover Letter Sample 3 Experience: 5+ Years

Jennifer Bright 701 Claiborne Street Danville, VA 36281 (000) 625-2356 jennifer @ email . com

Mr. Oliver Mater Manager HR Trinity Group 123 Shore Drive Danville, VA 13242

Dear Mr. Mater:

With my passion to bring perfection to the front desk and administrative work, I offer my services as a Receptionist for Trinity Group. As a highly motivated and punctual individual with an exceptional 5+ years’ track record, I am eager to contribute to your ongoing success.

As can be seen on the attached resume, I am proficient in managing day-to-day administrative and front-desk work.  Specifically, I am very talented in:

• Handling multi-line telephone exchanges and routing phone calls to appropriate individuals.
• Greeting visitors in a very polite and friendly manner.
• Handling the visitor entry and security processes.
• Writing, sending, and receiving correspondence and emails.
• Working efficiently with co-workers to maintain a healthy team environment.
• Utilizing Microsoft Word, Outlook, and Excel to perform clerical and reception tasks.

Furthermore, I possess effective team-building skills and a high level of accuracy, which is the prime reason for my success as a receptionist. My employers commend my ability to work efficiently with customers and coworkers.

The attached resume details my relevant experience, accomplishments, and skills. I will call you after a few days to set up an interview date and will be available at (000) 625-2356 if you need more information.

Thank you for your time and consideration.

Jennifer Bright

Enc. Resume

What to Include in the Cover Letter for Receptionist Job?

The following information should be included in a receptionist’s cover letter in order to make it attractive.

• A friendly and fun personality of the applicant
• Good communication and interpersonal skills
• Ability to handle the multi-line phone system
• Customer service insight
• Ability to work collaboratively while working under pressure
• Microsoft Office and front desk applications

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Receptionist Cover Letter Examples and Writing Tips

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• Receptionist Cover Letter Sample
• Email Receptionist Cover Letter

If you're applying for a job as a  receptionist , take some time to write a strong cover letter—doing so could help you land an  interview . 

Your cover letter should emphasize your organization and communication skills, along with other  common receptionist skills  in your cover letter.

You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in  Microsoft Office  or  QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job. 

Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own. 

Tips for Writing a Receptionist Cover Letter

To get started writing a receptionist cover letter that will impress potential employers, follow these tips: 

Follow directions.  When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.

As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.

Use keywords.  Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the  job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.

Provide examples.  When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.

Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills). 

Edit, edit, edit.  Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you  proofread  your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.

If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in  business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.

Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.

The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.

You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.

Your  email closing  should include your full name followed by your phone and email information.

Sample Cover Letter for a Receptionist Position

You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Cover Letter for a Receptionist Position (Text Version)

Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 chad.applicant@email.com

July 30, 2020

Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.

I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.

I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.

My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.

Chad Applicant (signature hard copy letter)

Chad Applicant

Sample Email Receptionist Cover Letter

Sample email cover letter for a receptionist position.

Subject:  Reception Position at Gentle Dental – Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.

For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.

I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez Phone Number Email Address

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5+ Receptionist Cover Letter Examples And Writing Tips

5+ Receptionist cover letter examples for your job search inspiration. Copy, edit, and modify to stand out and win jobs using these examples.

Reception constitutes various simple responsibilities and it is truly difficult to shine by saying what special things you do throughout the day that sets you apart from the rest.

Albeit, you can craft a cover letter that is full of energy and makes the reader feel like that’s the enthusiasm and spirit of the receptionist who should handle their front desk.

You can bet on most people writing the boring activities they do during a regular working day and making a difference there to strike out as a vibrant person.

You know the tone of your cover letter now. But, what should you write to get their attention?

You must instill the duties they need you to perform at work artfully in your cover letter to make the cut.

Check out the job description!

Highlight the main points- the tasks they need you to perform. You’ll use it in the middle part of your letter.

The first paragraph is all about the introduction, creating a positive impression, and showing your communication skills with the art of presentation.

And it isn’t difficult at all!

Let’s take a look at some cover letter samples that will do it for you. When on it, remember you have to write your cover letter in about 150-200 words and not more.

Medical Supply Store Receptionist Cover Letter Example

This is Amelia and I’m writing to express my interest in the Front-desk Attendant/ Receptionist position available at your firm. I have had 4 years of experience serving as a receptionist at medical and nursing facilities and I would like to apply my experience to your medical supply store in Los Angeles.

I love the pace at which things move at supply stores and being on my toes to help all visitors, staff, laborers, customers, and clients makes me feel needed which gives me satisfaction. Although my job doesn’t require me to stay long hours, I honestly love to oversee any activities that run late and need to be attended to in my capacity. At my current office, I took responsibility to keep the clinic running on a number of holidays to accommodate patients who needed hospital care during the wee hours of the night. I have also assisted in camping for medical supplies in the local area to provide free medication.

While I enjoy multitasking, the facility enjoys service and assistance whenever required. I look forward to meeting you and getting to know more about the work-space and daily activities at Sherman Oaks Medical Supplies and discussing how I can best serve the facility and its people.

Thank you for your consideration!

Sincerely, Tracy Sigmond

You probably noted the “Hi” in salutation instead of “Dear”. When you write to apply for a receptionist position, you want to present yourself as friendly and therefore using “Hi” is not a problem.

Although using “Dear” in salutation can never hurt, you are free to use a more friendly tone.

Pharma Receptionist Cover Letter Example

Dear Joseph,

I came across the Front-desk Attendant vacancy at your facility and want to say that I was pleased to see it and write this application to apply for the position. I have experience working at a pharma company as a receptionist for 2 years which should come in handy when greeting 200 engineers and management staff at your facility.

My role at iCare pharma company was diverse from attending calls to tending to the needs of the guests of our staff. I assisted in everything that happened around the office from top management to the building watchmen keeping a professional and cheerful demeanor. I’m all about getting the job done, either by myself or by utilizing other people’s efforts in organizing and keeping the office space tidy at all times.

I recently developed a coordination plan for the effective movement of visitors from one department to another with a minimal waiting period between their short meetings. I’m thrilled to be able to make a difference in the everyday work-life of our staff and continuously find ways to facilitate seamless interactions.

I would like to bring the same level of energy and synchronization to your facility and cater to the organizational goals and values. I hope to hear from you soon to discuss how I can contribute within the Front-desk Attendant role to your greater mission.

I shall follow up in the next three days to know the status of my application and schedule an appointment for my interview.

Sincerely, Martha Gibson

School Receptionist Cover Letter Example

Dear Patricia,

It is with great pleasure that I write to apply for the Front-desk Office position of Receptionist at Lowell High School advertised in the Los Angeles Times on 15th February. I hold a Bachelor’s degree in Arts and have served as a Front-desk Manager for 5 years now working at a pharma company, a supply chain unit and a county in California.

During my time at the university, I learned technical terms used in office administration at educational institutes. I have excellent communication skills, both written and verbal which were tested in my previous employment when I responded to emails and edited proposals before they were ready to go. I have also delivered parts of some presentations in the absence of my boss to communicate and deliver important messages to visitors and clients. Sharing important responsibilities in order to assist my superiors is the best part of my work. I’m eager to take on challenging tasks and deliver on top of expectations.

When not busy with answering calls, greeting, and guiding visitors, I worked in the school-fees collection cell to help with fee collection and data entry or medical room to assist the nurses in caring for sick children and coordinating with parents.

I’m excited to bring my diverse experience and skills to the benefit of your school and children. I look forward to hearing from you and discussing how I can make myself useful to the administration and management of school operations.

Thank you for taking the time to review my application, my resume is attached to this email for your reference. Please do not hesitate to call me for an initial screening if required.

Sincerely, Rose Wildrolf

Medical Receptionist Cover Letter Example

Dear Dr. David,

I’m Andrew Maxwells and I currently work at Dr.Peters Clinic in the same building as you. Since doctor Peters is moving to another city to be with his fiance, I have been looking out for opportunities. Yesterday, I came across your advertisement about the requirement for a Front-desk Assistant and I was thrilled to find a job that could use my capabilities to 100% since day 1.

I take calls from the patients and fix appointments for their visits to the clinic. I also maintain the doctor’s calendar- daily schedule of surgery, clinical appointments, rescheduled patients, emergencies, and meetings. I also make myself available on days when we hold free medical check-up camps to assist and make the camp successful and going smoothly.

I’m excited to meet you and see how I can help you manage your patients and schedule. I hope to hear from you soon to set up a meeting to discuss this further.

Thanks for considering my application and if you’re short on time, I’m always available to discuss over the phone (555-555-5555).

Sincerely, Andrew Maxwells

Media Receptionist Cover Letter Example

Dear Edith,

I’m writing to express my interest in the vacancy of Receptionist that was advertised in the Daily News on 16th February. I work at a paper company and would like to transfer my skills and appetite for the print media to working as a Receptionist for the Washington Post.

At the paper company, I manage my boss’s calendar to set up or reschedule his office appointments or outside client visits while keeping stock of office stationery in place and updating the monthly activities and notices on the notice board. I also shop and decorate the office for celebrations like birthdays and similar events within the office. On certain occasions, I have assisted and accompanied my boss in sales & partnership presentations on the client site.

I readily take any task that comes my way to enrich my experience and be a wholesome assistant. I anticipate more diverse tasks in the fast-moving press media environment and larger scope of activities to involve with.

I’m sure your press floor can utilize my paper company receptionist skills to function smoothly while accessing my free time to involve me in more activities that need to be looked upon. I look forward to hearing from you soon. I shall follow up via a phone call in the next 3 days to set up an appointment for my interview.

Thank you for considering and reviewing my application!

Sincerely, Franky Parsis

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Receptionist And Administrative Assistant Cover Letter Example

Writing a cover letter for a receptionist or administrative assistant role can be a daunting task. However, there are a few tips and tricks to help make the process easier. In this blog post, we’ll provide a comprehensive guide to writing the perfect cover letter for a receptionist or administrative assistant role. We’ll also provide an example of a cover letter so you can get an idea of what a great cover letter looks like. With these tools, you’ll be well on your way to landing your desired position.

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Receptionist And Administrative Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Receptionist and Administrative Assistant that your company recently advertised. With my strong organizational skills, attention to detail, and commitment to excellence, I am confident I would make a strong addition to your team.

My experience in customer service, reception duties, and administrative support makes me an ideal candidate for this position. In my current role, I handle a wide variety of tasks including answering incoming calls, scheduling appointments, and providing excellent customer service. I am also skilled in database management and creating detailed reports for management.

I am adept at multitasking under pressure and thrive in a fast- paced environment. I am also a reliable team player, who can effectively collaborate with members of the administrative team. In addition, I am highly organized and have the ability to prioritize tasks and manage multiple projects at once.

I have enclosed my resume and I look forward to discussing my qualifications in further detail. I am available to meet with you at your earliest convenience.

Thank you for your consideration.

Sincerely, [Your Name]

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What should a Receptionist And Administrative Assistant cover letter include?

A Receptionist And Administrative Assistant cover letter should provide a snapshot of the applicant’s qualifications, experience, and any unique skills or abilities they may have to offer. It should include any relevant certifications, degrees, or other credentials the applicant may possess. In addition, the cover letter should convey the applicant’s enthusiasm for the position, with a focus on their ability to provide exceptional customer service, organizational skills, and multitasking capabilities. It should also highlight any relevant work experience in a professional office setting, including any experience with office software programs and other office equipment. Finally, the cover letter should demonstrate the applicant’s knowledge of the company and any industry- specific experience that may be beneficial for the position.

Receptionist And Administrative Assistant Cover Letter Writing Tips

Writing an effective cover letter is a crucial step in the job search process. Applying for a receptionist and administrative assistant position requires a cover letter that showcases your organizational, communication, and computer skills. Here are some tips to help you write a cover letter for a receptionist and administrative assistant position:

• Research the company you are applying for in order to customize your cover letter to the specific role and organization.
• Begin your cover letter by expressing your enthusiasm for the position and clearly stating why you are the ideal candidate.
• Highlight your top qualifications and any relevant experience related to the position, such as customer service, data entry, scheduling, and filing.
• Demonstrate your problem- solving and organizational skills, as these are essential for this job.
• Include examples of how you have exceeded expectations and achieved positive performance results.
• Showcase your communication style and demonstrate that you are a team player.
• Thank the reader for their time and consideration.

By following these tips, you can write an effective and persuasive cover letter that will help you stand out from the competition.

Common mistakes to avoid when writing Receptionist And Administrative Assistant Cover letter

When writing a cover letter for a receptionist or administrative assistant position, there are certain mistakes to avoid if you want to stand out and be taken seriously by potential employers. Here are some common cover letter mistakes to avoid:

• Not Customizing the Cover Letter: Sending a generic cover letter to multiple employers is one of the biggest mistakes job seekers make. Make sure you customize each cover letter to the specific role and company you are applying to.
• Making Grammatical and Spelling Errors: Employers expect cover letters to be professional, so it is important to make sure there are not any grammar or spelling mistakes. Take the time to proofread your cover letter and make sure it is error- free.
• Not Explaining Your Fit: A cover letter should explain why you are a perfect fit for the role. Make sure you explain your previous experience and why you would be the best candidate for the job.
• Not Describing Your Skills: Highlight the skills you possess that are relevant to the role. This could include customer service experience, administrative skills, computer skills, or any other relevant skills you possess.
• Not Including Your Contact Information: Make sure you include your contact information on the cover letter so the employer knows how to reach you.

By avoiding these common cover letter mistakes, you will be sure to make a great impression on potential employers.

Key takeaways

Writing a compelling cover letter is an important step in the job application process. When applying for a receptionist or administrative assistant position, it’s essential to capture the attention of the hiring manager. Crafting an impressive cover letter can help you stand out from the competition and increase your chances of landing the job. Here are some key takeaways for writing a great receptionist and administrative assistant cover letter:

• Begin with a strong opening statement: Your cover letter should start with an attention- grabbing introduction that explains why you’re applying for the job.
• Explain why you’re a great fit for the position: Next, you should explain why you’re a great fit for the role. Highlight your relevant experience, skills, and qualifications that make you the right candidate.
• Include examples that demonstrate your skills: Showcase your skills by including examples of your past work. This will help the hiring manager understand why you’re the ideal candidate.
• Demonstrate your enthusiasm: It’s important to demonstrate your enthusiasm in the cover letter. Show the hiring manager that you’re excited to work with their team and contribute to their business.
• Keep it concise and professional: Keep your cover letter to a maximum of one page. Make sure your writing is professional and free of any errors.
• End with a call- to- action: Close your cover letter with a call- to- action such as asking for an interview. This will help the hiring manager to see that you’re serious about the position.

Following these key takeaways will help you to create an impressive cover letter for your receptionist and administrative assistant job application.

Frequently Asked Questions

1.how do i write a cover letter for an receptionist and administrative assistant job with no experience.

Writing a cover letter for a receptionist and administrative assistant job with no experience can be intimidating, but with the right preparation, you can craft a compelling letter that conveys your enthusiasm, professionalism, and qualifications for the job. Begin your letter by introducing yourself and clearly stating the job you’re applying for. Show your knowledge of the company by researching its mission and values, and draw connections between your skills and the job requirements. Be sure to highlight any qualifications that may be relevant, such as computer literacy, organizational skills, and prior work experience in customer service. Finally, conclude your letter by expressing enthusiasm for the opportunity.

2.How do I write a cover letter for an Receptionist And Administrative Assistant job experience?

When writing a cover letter for a receptionist and administrative assistant job with experience, it is important to focus on the skills you have gained over time and how they are applicable to the current job. Begin your letter by introducing yourself and the job you are applying to. Avoid using a generic salutation and make sure to use the hiring manager’s name. Use concrete examples to demonstrate your qualifications, such as past success in customer service, organization, problem- solving, and multitasking. Demonstrate your understanding of the duties of the job, and explain why you are the best fit for the position. Finally, express your enthusiasm for the job and emphasize that you’d be an asset to the team.

3.How can I highlight my accomplishments in Receptionist And Administrative Assistant cover letter?

When highlighting your accomplishments in a receptionist and administrative assistant cover letter, it is important to focus on the key skills and qualities that make you an excellent candidate. Demonstrate your experience with customer service, organization, multitasking, problem- solving, and computer literacy.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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School Receptionist Cover Letter

15 school receptionist cover letter templates.

How to Write the School Receptionist Cover Letter

Please consider me for the school receptionist opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for management and leadership to the Dean’s office staff and oversees all staff positions within BBS to ensure compliance with school and University policies and practices in support of the School’s mission.

My experience is an excellent fit for the list of requirements in this job:

• Able to prioritise workload effectively
• Self-motivated and able to work from initiative where necessary
• Tracks and reports scholar attendance (this includes notifying families of excessive absences
• Or lateness pursuant with school attendance policy
• May have to assist with arrival or dismissal duties as needed and stated by the Assistant Principal of Operations
• Maintain a public attendance board so that the attendance status is clearly communicated to all KIPPsters
• Experience goal-setting, providing meaningful feedback and setting professional development
• Demonstrate a relentless drive to improve the minds, character, and lives of students both in and out of school

I really appreciate you taking the time to review my application for the position of school receptionist.

Morgan Cassin

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Responsibilities for School Receptionist Cover Letter

School receptionist responsible for office support services in order to ensure office premises, equipment & facilities in high standard of efficiency & effectiveness.

School Receptionist Examples

Example of school receptionist cover letter.

In response to your job posting for school receptionist, I am including this letter and my resume for your review.

In my previous role, I was responsible for an accurate typing service, as requested by the Office Manager, using word-processing equipment to maximum advantage.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Bi-lingual skills (English and Spanish) highly preferred
• Implement and enhance the school’s systems and culture
• Maintain the school’s administrative systems and routines
• Build strong relationships with stakeholders, especially families
• Commit to positive customer service in challenging situations
• Commit to continual professional growth, participating actively in department and staff meetings
• Raise areas of possible improvement or of concern swiftly to the DSO and the Leadership Team
• Participate in an annual summer staff orientation and training

Thank you for considering me to become a member of your team.

Reese Anderson

I would like to submit my application for the school receptionist opening. Please accept this letter and the attached resume.

Previously, I was responsible for day-to-day leadership and management to a service organization that mirrors the adopted mission and core values of the company.

Please consider my qualifications and experience:

• Keeps copying machines stocked with paper (and storage area near mail boxes)
• Assists staff with office machinery as needed
• To set up discipline records for any student who visits the assistant principal office
• To receive telephone calls for teachers and other personnel (screen them)
• To meet and greet parents and visitors and answer their questions
• To deliver messages to teachers
• Compose correspondence independently or from oral instructions
• Provide primary clerical and secretarial support to an Assistant Principal, relieving the administer of clerical details as appropriate

Thank you for your time and consideration.

Parker Johnson

Previously, I was responsible for exemplary leadership to all members of the school’s community in establishing a positive, structured, and achievement-oriented culture aligned to the school’s mission of preparing each student for college and career.

• Work periodic evenings and weekends as needed
• Unwavering commitment to KIPP ENC’s mission and willingness to go above and beyond
• Bi-lingual skills (English and Spanish) highly preferable
• Welcoming and positive presence
• Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues and community members
• Strong PC skills including demonstrated expertise in using Microsoft word, Excel, PowerPoint
• Excellent interpersonal skills coupled with superb skills in oral and written communication, planning and organization
• Previous office management and event planning experience is helpful

Frankie Howell

Previously, I was responsible for office Support: maintaining an orderly workroom, opening and closing the office, ordering supplies, shredding documents left out in workroom, operate and maintain equipment , distribution of office and US mail.

• Experience with administrative and clerical procedures
• Strong organizational skills for multi-tasking and prioritizing responsibilities
• Competency in Microsoft and Google applications
• Comfort and ease with multi-tasking and prioritizing tasks without guidance
• Punctual with strong attendance history
• Receive, stamp, log, and distribute all incoming mail
• Manage the Negative Balances process to send invoices and collect past due balances from families for school lunches
• Maintains a master guide of activities, events, and related information for the school

In my previous role, I was responsible for leadership and ongoing guidance to ensure that administrative assistants are part of a both the grade level team and the office team;.

• Compile information and prepare and maintain a variety of records, lists, logs and reports related to student information, attendance and assigned activities
• Greet and assist students, faculty, staff, parents, and others
• Train and provide work directions and guidance to assigned students assistants as directed
• Participate in a variety of school office activities such as assisting with standardized testing, attendance, and expulsion and suspension activities
• Answering phone calls & emails in a professional manner
• Scheduling for 14 instructors
• Taking tuition payments
• Assisting manager and other receptionist with random duties

Thank you in advance for reviewing my candidacy for this position.

Royal Spinka

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Receptionist Cover Letter Examples and Templates for 2024

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How To Write a Receptionist Cover Letter

When writing your receptionist cover letter, focus on how you can make a good first impression on behalf of the company that posted the job. Also, emphasize your other relevant skills, such as customer service, task prioritization, or appointment scheduling. This guide offers cover letter examples and tips for landing your next receptionist position.

Receptionist Cover Letter Templates and Examples

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• Senior-Level

Receptionist Text-Only Cover Letter Templates and Examples

Gregor Moses Receptionist | [email protected] | (123) 456-7890 | San Francisco, CA 54321 | LinkedIn

December 12, 2024

Alastair Henson Senior Hiring Manager Mercedes Benz (987) 654-3210 [email protected]

Dear Mr. Henson,

Receiving 99% positive client feedback in 2022 was the highlight of my receptionist career to date. Feedback forms mentioned my professional demeanor and prompt handling of requests. I am excited to provide the same outstanding service to customers as a receptionist at Mercedes Benz.

Mercedes Benz’s focus on customer care makes it the ideal environment for my skills. My commitment to client satisfaction will make me an asset to the company. Below are three of my recent achievements:

• Redesigned the booking system to reduce appointment wastage by 37%
• Praised for high efficiency by managers in my most recent pay review
• Reduced stationary costs by 30% by sourcing more cost-effective suppliers and implementing a new inventory system

I would like to meet to explore how my skills and qualities can help Mercedes Benz provide incredible customer experiences in 2021. Please don’t hesitate to get in contact to arrange an interview appointment.

Gregor Moses

Emily Garcia Receptionist | [email protected] | (123) 456-7890 | Charleston, SC 09876 | LinkedIn

February 1, 2024

Beverly Johnson Office Manager Valley Dental Care (987) 654-3210 [email protected]

Dear Ms. Johnson,

Handling a high volume of calls while greeting patients at the front desk reception at my current position has taught me excellent customer service skills in a busy environment. I believe my reliability and positive attitude led management to praise my work often.

After seven years of experience as a receptionist, I am drawn to Valley Dental Care’s impressive reputation for quality patient care. Your clinic’s focus on customer service is a great fit for my skills.

I’m excited to tell you how my achievements have prepared me for this opportunity. These highlights include:

• Managing a welcoming front office environment by maintaining a cheerful attitude and keeping the lobby clean and organized
• Entering data into Electronic Health Records systems with 100% accuracy
• Training new administrative staff on front desk operations

I’d love to discuss this opportunity with you further. Please let me know what day and time are best for you. Thank you very much for your consideration.

Best Regards,

Emily Garcia

Eleanor Phan Receptionist | [email protected] | (345) 678-9012 | San Francisco, CA 11223 | LinkedIn

February 8, 2024

Nancy Jennings Senior Hiring Manager Autodesk (998) 877-6655 [email protected]

Dear Ms. Jennings,

In 2023, I was shortlisted for the “Corporate Receptionist of the Year” award based on my ability to work quickly under pressure and my warm and professional attitude. I hope to bring the same standards of excellence to the senior receptionist role at your company.

Autodesk’s mission to provide the highest possible service standards to its clients is a perfect match for my skill set. As an efficient receptionist with more than 12 years of industry experience, I believe that I am the ideal candidate to lead the Autodesk reception team. My recent successes include:

• Efficiently managing the appointments schedule with a 98% accuracy rate in 2020
• Assisting with hiring and training four new receptionists who all went on to become permanent team members
• Exceeding timescale targets for resolving client queries by 45% over three years

I would like to meet to explore how my strong leadership and excellent organizational skills can benefit both clients and colleagues at Autodesk. Please feel free to contact me to schedule a convenient interview time.

Eleanor Phan

A great receptionist cover letter usually has five sections, outlined below. When possible, connect each section back to your defining administrative skills and the employer’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear focus, add the title “Receptionist” to your contact header.

You can then modify your title to align with each job posting. For instance, use the title “Medical Receptionist” if it’s closer to the role in question and still true to your experience. Also, you can add a descriptor like “public-facing” or “customer-focused” to emphasize your background in serving similar office visitors.

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job application.

Dear Ms. Johnson:

Dear Receptionist Hiring Manager:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success as a receptionist. What’s one way you’ve excelled as companies’ initial point of contact with office visitors, clients, or the general public? In the receptionist cover letter example below, see how citing an award nomination lets the applicant quickly highlight their relevant service skills.

4. Body paragraph(s)

Use the main section of your letter to tell why this receptionist job suits or interests you. For instance, maybe it would let you hone your skills in customer service. Or the employer is a nonprofit whose mission resonates with you, so you’d love to help them answer inquiries and distribute information to the public.

Following this explanation, cite a few more of your main skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview and thank the hiring manager for their consideration. You can briefly restate your ability to provide prompt, courteous service in an office setting. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Receptionist Cover Letter Tips

1. highlight your adaptability.

Use bullet points to show how you can add value as a receptionist no matter what each shift brings. For instance, you could feature your talent for prioritizing urgent tasks on a busy day with many office calls and visitors. On the other hand, you might emphasize how you actively fill “downtime” with support duties like data entry or payment processing. Also, consider any improvements you’ve made to front desk procedures or phone systems and how those helped drive better efficiency or client relations.

2. Focus on client relations

Many receptionist jobs require frequent interactions with customers, both in person and by phone. When applying to one of these positions, provide details on your general communication style and show how that’s led to positive client interactions at the front desk or other facilities where you’ve worked.

3. Keep it concise

Limit your cover letter to one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a receptionist. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Receptionist Cover Letter Frequently Asked Questions

Why is a cover letter useful for receptionist jobs -.

A cover letter lets you make a strong first impression and preview the polished communications style you’ll bring to the role. With a confident and engaging cover letter, you help hiring managers envision your positive interaction with their many office visitors or clients.

Should I tailor my cover letter for each job application? -

Yes. The main advantage of a cover letter over a resume is it lets you speak directly to the hiring manager about why you fit the role. By tailoring your letter to each application, you can make the most of this and boost your chances of an interview.

How do I write a cover letter for a receptionist job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you’ve provided high-quality service in other customer-facing jobs. Or maybe you were praised for streamlining processes in a recent internship. Also, consider how your work, education, or volunteer experiences align with the company’s mission.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Receptionist Cover Letter

Cover letter maker.

Receptionists are the face of an organization, and the way they present themselves is often the first impression a client or visitor receives. Crafting a top-notch cover letter for a receptionist position requires a careful blend of professionalism and warmth. In this article, we explore various examples of receptionist cover letters and provide detailed insights into creating the perfect application for this essential role.

What is a Receptionist Cover Letter?

A receptionist cover letter is a document accompanying a resume that explains why an individual is suitable for the receptionist role at a particular organization. It highlights relevant experience, skills, and personal attributes, reflecting the individual’s ability to manage front desk duties and provide excellent customer service.

What is a good Example of a Receptionist Cover Letter?

A good example of a cover letter is one that is concise, highlights relevant experience, showcases interpersonal skills, and is tailored to the specific organization’s needs. Here’s an example:

Dear [Recipient’s Name],

As a dedicated receptionist with three years of experience in managing front office duties, I am excited to apply for the position at [Company Name]. My background in handling multi-line phone systems, coordinating appointments, and providing friendly service makes me an excellent fit for your team.

My time at [Previous Company] taught me the importance of creating a welcoming environment. I always strive to make visitors feel comfortable while efficiently managing administrative tasks.

Thank you for considering my application. I look forward to contributing my skills and enthusiasm to [Company Name].

[Your Name]

Size: 25 KB

Free Receptionist Cover Letters – Copy & Paste

Receptionist cover letter format.

The receptionist cover letter format often includes a formal greeting, an introduction, a body highlighting skills and experience, a conclusion, and a signature. Here’s an example:

I am writing to apply for the Receptionist position at [Company Name]. With a background in office administration and a passion for customer service, I believe I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for managing the front desk, handling customer inquiries, and coordinating appointments. My ability to multitask and remain organized in a fast-paced environment sets me apart from other candidates.

Thank you for considering my application. I look forward to the opportunity to contribute my skills to [Company Name].

The example above reflects a typical receptionist cover letter format. It starts with a professional greeting, provides details about the applicant’s experience and skills, and concludes with a gracious closing.

Entry Level Receptionist Cover Letter Example

For entry-level applicants, the cover letter should focus on transferable skills, eagerness to learn, and alignment with the company’s values. Here’s an example:

As a recent graduate with a strong interest in administrative roles, I am excited to apply for the Entry-Level Receptionist position at [Company Name]. Though I am new to the field, my organizational skills, attention to detail, and commitment to providing excellent service align with the qualities you seek.

During my studies, I worked part-time as a customer service representative, where I honed my communication and multitasking abilities. I am eager to apply these skills in a receptionist role, and I am confident that my proactive approach would make me an asset to your team.

Thank you for considering my application. I look forward to the opportunity to grow and contribute to [Company Name].

The example emphasizes transferable skills, showcases a positive attitude, and demonstrates an understanding of the responsibilities of an entry-level receptionist.

Sample Receptionist Cover Letter Example

Here’s a sample receptionist cover letter tailored to a general receptionist position:

With five years of experience as a receptionist, I am thrilled to apply for the position at [Company Name]. My professional background in managing front office responsibilities, coupled with my friendly demeanor and efficiency, makes me an ideal candidate for this role.

I take pride in maintaining a well-organized reception area and ensuring that visitors feel welcome. At [Previous Company], I was recognized for my ability to manage complex schedules and provide exceptional support to the staff.

I look forward to the opportunity to bring my dedication and skills to [Company Name]. Thank you for considering my application.

This example illustrates a seasoned receptionist’s approach, highlighting experience, key skills, and a commitment to excellence.

Size: 26 KB

Receptionist Cover Letter without Experience Example

For those without prior experience, focusing on transferable skills, motivation, and a connection to the company’s mission can make a strong impression. See more Cover letter with No Experience Examples.

Although I am new to the role of receptionist, I am eager to apply for the position at [Company Name]. My background in customer service, combined with my passion for creating positive experiences, aligns with the values your organization emphasizes.

I have always admired [Company Name] for its commitment to excellence and customer satisfaction. My ability to listen, empathize, and provide solutions to customers’ needs would enable me to contribute positively to your front office team.

Thank you for considering my application. I look forward to the possibility of contributing my energy and enthusiasm to [Company Name].

In this example, the candidate acknowledges the lack of specific experience but effectively highlights transferable skills and a genuine interest in the company.

Receptionist Cover Letter with Experience Example

An experienced receptionist’s cover letter should focus on specialized skills, proven performance, and alignment with the prospective role:

I am writing to express my interest in the Receptionist position at [Company Name], as advertised. With eight years of experience in reception and administrative roles, I am confident in my ability to contribute effectively to your team.

During my time at [Previous Company], I managed a busy front desk, coordinated appointments, handled administrative tasks, and provided outstanding service to clients and visitors. My familiarity with industry-standard software and my proactive approach to problem-solving set me apart as a seasoned professional.

I look forward to the opportunity to leverage my skills and

experience at [Company Name]. Thank you for considering my application.

The example highlights the candidate’s extensive experience, specific skills, and ability to handle the responsibilities of an experienced receptionist.

Hotel Receptionist Cover Letter Example

Hotel receptionists require specific skills in customer service, hospitality, and multitasking. Here’s a tailored example:

I am excited to apply for the Hotel Receptionist position at [Hotel Name]. With three years of experience working in the hospitality industry, I understand the importance of creating memorable experiences for guests.

At [Previous Hotel], I managed reservations, greeted guests with warmth, and efficiently handled inquiries and requests. My dedication to maintaining high standards of service contributed to increased guest satisfaction ratings.

I believe my passion for hospitality and commitment to excellence would make me a valuable addition to [Hotel Name]. Thank you for considering my application.

The example emphasizes hospitality skills, guest relations, and a track record of success in a hotel receptionist role.

Office Receptionist Cover Letter Example

Office receptionists need to be adept at administrative tasks, communication, and organization. Here’s an example for an office receptionist position:

I am writing to apply for the Office Receptionist position at [Company Name]. With four years of experience in office environments, I have developed a comprehensive skill set that includes managing schedules, answering calls, and providing administrative support to team members.

My attention to detail and ability to maintain a pleasant and organized reception area have been key to my success in previous roles. I am committed to using my skills to contribute to a positive and efficient workplace at [Company Name].

Thank you for considering my application. I look forward to the opportunity to join your team.

The above example focuses on relevant skills and experience, reflecting the candidate’s suitability for an office receptionist role.

Receptionist Cover Letter for Job Application Example

A general receptionist cover letter for a job application may include a broader overview of skills and experiences:

I am excited to apply for the Receptionist position at [Company Name]. With six years of experience in various receptionist roles, I have honed my abilities in customer service, organization, and multitasking.

In my current role at [Current Company], I manage all front desk activities, including greeting visitors, scheduling appointments, and handling inquiries. My ability to adapt to different office environments and work as a collaborative team member has been instrumental in my success.

I look forward to the opportunity to contribute to [Company Name] and support your team with my diverse skill set. Thank you for considering my application.

The example above provides a well-rounded picture of the candidate’s capabilities, suitable for a general receptionist application.

Front Desk Receptionist Cover Letter Example

A front desk receptionist requires particular focus on customer interactions, multitasking, and creating a welcoming environment. Here’s an example:

As an experienced Front Desk Receptionist, I am eager to apply for the position at [Company Name]. My five years of experience in managing the bustling front desk of [Previous Company] have equipped me with the skills needed to excel in this role.

I take great pride in creating a warm and professional first impression for all visitors. My ability to manage multiple lines, coordinate schedules, and provide prompt assistance is complemented by my friendly demeanor.

I look forward to the opportunity to contribute to [Company Name] and create a positive experience for clients and colleagues alike. Thank you for considering my application.

This example emphasizes key skills relevant to a front desk receptionist, including customer interactions and multitasking abilities.

Administrative Assistant Cover Letter Example

Administrative assistants often take on receptionist duties, so emphasizing both administrative and interpersonal skills is essential. Here’s an administrative assistant cover letter example:

I am writing to apply for the Administrative Assistant position at [Company Name]. With a strong background in administrative support and receptionist duties, I believe my skill set aligns perfectly with the needs of your organization.

In my previous role at [Previous Company], I managed schedules, coordinated meetings, and provided top-notch support to executives. My ability to seamlessly handle both administrative tasks and front desk responsibilities sets me apart as a well-rounded candidate.

I look forward to the opportunity to contribute my organizational skills and friendly approach to [Company Name]. Thank you for considering my application.

The above example demonstrates the candidate’s experience in handling both administrative and receptionist tasks, making them a valuable asset to the company.

Simple Receptionist Cover Letter Example

A simple, concise receptionist cover letter can still be effective by focusing on the essentials. Here’s a simple cover letter example:

I am applying for the Receptionist position at [Company Name]. With two years of experience in customer service and office support, I am confident in my ability to contribute positively to your team.

My experience at [Previous Company] taught me the importance of attentiveness, organization, and a professional demeanor. I look forward to the opportunity to use these skills to support [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications further.

Though brief, this example succinctly communicates the candidate’s qualifications and interest in the position.

Medical Receptionist Cover Letter Example

Medical receptionists require specialized knowledge and attention to detail. Here’s a targeted medical cover letter example:

I am writing to apply for the Medical Receptionist position at [Medical Facility]. With four years of experience in healthcare settings, I am well-versed in handling the unique demands of a medical receptionist role.

At [Previous Medical Facility], I managed patient scheduling, handled confidential information, and maintained a smooth flow in the reception area. My understanding of medical terminology and compliance with healthcare protocols makes me an ideal candidate for this position.

I look forward to the opportunity to contribute my expertise to [Medical Facility]. Thank you for considering my application.

The example emphasizes experience in healthcare settings, understanding of medical terminology, and adherence to protocols, essential for a medical receptionist role.

Hospital Receptionist Cover Letter Example

A hospital receptionist must be skilled in handling a fast-paced environment, often with sensitive situations. Here’s an example:

I am excited to apply for the Hospital Receptionist position at [Hospital Name]. My three years of experience working in hospital reception has prepared me to handle the unique challenges and responsibilities of this vital role.

In my previous position at [Previous Hospital], I managed patient check-ins, coordinated with medical staff, and provided compassionate

support to visitors. My ability to stay calm under pressure and my dedication to efficient service make me a strong fit for [Hospital Name].

I look forward to the opportunity to contribute my skills to your esteemed hospital. Thank you for considering my application.

The above example highlights experience in hospital settings, efficiency, and the ability to handle sensitive situations, crucial for a hospital receptionist.

Spa Receptionist Cover Letter Example

Spa receptionists must possess a warm demeanor and ability to create a relaxing environment for clients. Here’s an example:

I am writing to apply for the Spa Receptionist position at [Spa Name]. With two years of experience working at a high-end spa, I understand the importance of providing an exceptional experience for guests from the moment they walk in the door.

At [Previous Spa], I coordinated appointments, assisted therapists with scheduling, and ensured that clients felt welcomed and cared for. My calming presence and organizational skills contributed to a serene and efficient environment.

I believe my background in hospitality and commitment to customer satisfaction would be an asset to [Spa Name]. Thank you for considering my application.

The above example emphasizes the candidate’s ability to create a pleasant and organized environment, reflecting their suitability for a spa receptionist role.

Veterinary Receptionist Cover Letter Example

Working with animals requires patience and compassion. Here’s a tailored example for a veterinary receptionist:

I am excited to apply for the Veterinary Receptionist position at [Veterinary Clinic Name]. My passion for animals and three years of experience in veterinary settings make me an ideal candidate for this role.

At [Previous Veterinary Clinic], I managed appointments, assisted with pet owners’ inquiries, and ensured the smooth running of the front desk. My empathy for both animals and their owners has been key to my success.

I look forward to the opportunity to contribute to [Veterinary Clinic Name] and support both the team and the clients with my skills and compassion. Thank you for considering my application.

The example focuses on relevant experience, compassion, and understanding of the specific demands of a veterinary receptionist role.

Bilingual Receptionist Cover Letter Example

A bilingual receptionist can communicate with a diverse range of clients. Here’s an example that highlights language skills:

I am writing to apply for the Bilingual Receptionist position at [Company Name]. As a fluent speaker of both English and Spanish, I am confident in my ability to communicate effectively with a diverse clientele.

In my previous role at [Previous Company], my bilingual skills enabled me to assist both English- and Spanish-speaking clients, enhancing customer satisfaction and broadening our client base.

I believe that my language skills, combined with my three years of receptionist experience, would make me a valuable asset to [Company Name]. Thank you for considering my application.

The example emphasizes language skills and how they have contributed to previous success, making the candidate ideal for a bilingual receptionist position.

Legal Receptionist Cover Letter Example

Legal receptionists must have an understanding of legal procedures and professional conduct. Here’s an example. You may also see Paralegal cover letter examples .

I am eager to apply for the Legal Receptionist position at [Law Firm Name]. With a background in legal administration and two years of experience working in a law firm, I am well-equipped to support your team’s needs.

At [Previous Law Firm], I managed client scheduling, coordinated legal documents, and maintained strict confidentiality. My understanding of legal terminology and protocols sets me apart as a specialized candidate.

I look forward to the opportunity to contribute to [Law Firm Name] with my legal expertise and receptionist skills. Thank you for considering my application.

The above example highlights knowledge of legal procedures, terminology, and confidentiality, vital for a legal receptionist role.

School Receptionist Cover Letter Example

School receptionists need to create a welcoming environment for students, parents, and staff. Here’s a  school cover letter example:

I am writing to apply for the School Receptionist position at [School Name]. With four years of experience working in educational settings, I have developed the skills necessary to support the diverse needs of students, parents, and faculty.

In my previous role at [Previous School], I coordinated appointments, managed student records, and provided a friendly and organized front desk. My commitment to education and ability to handle a busy school environment make me a strong fit for [School Name].

This example emphasizes experience in educational settings and the ability to support various stakeholders, making the candidate suitable for a school receptionist role.

Dental Office Receptionist Cover Letter Example

A Dental Office Receptionist must have strong organizational skills and an understanding of dental procedures. Here’s an example:

I am applying for the Dental Office Receptionist position at [Dental Clinic Name]. With a background in dental administration and a dedication to patient care, I am confident in my ability to enhance your team.

In my role at [Previous Dental Clinic], I managed appointments, assisted with dental insurance inquiries, and ensured a welcoming environment for patients. My familiarity with dental terminology and patient coordination sets me apart.

Thank you for considering my application. I am eager to contribute to [Dental Clinic Name] with my specialized skills.

This example emphasizes dental-specific knowledge and patient care skills. Modify it with your personal experience and tailor it to the specific requirements of the dental office where you are applying.

Customer Service Receptionist Cover Letter Example

Customer service is paramount for a receptionist role. Here’s a suitable customer service cover letter example:

I am excited to apply for the Customer Service Receptionist position at [Company Name]. With five years of receptionist experience and a strong background in customer service, I am committed to enhancing client satisfaction.

At [Previous Company], I was responsible for managing client communications, handling inquiries, and resolving issues promptly. My dedication to service excellence resulted in increased customer retention and satisfaction.

I look forward to bringing my customer service expertise to [Company Name]. Thank you for considering my application.

Focus on your customer service achievements and how you can bring that experience to the new role. Personalize it by including specific examples of your problem-solving abilities and client satisfaction results.

What do you write in a Cover Letter for a Receptionist?

When crafting a cover letter for a receptionist position, focus on the following key elements:

1. Introduction: Start with a compelling opening that states the position you’re applying for and briefly outlines your qualifications. 2. Relevant Experience: Highlight your relevant experience, focusing on the specific skills and responsibilities that align with the receptionist role. 3. Connection to the Company: Mention what attracts you to the company and how your skills align with its mission or values. 4. Closing: Conclude by expressing your enthusiasm for the role and thanking the recipient for considering your application. Provide contact information for follow-up.

How Do I Write a Cover Letter for a Receptionist?

Follow these specific steps:

1. Research the Company: Understand the company’s culture, mission, and values. Tailor your cover letter to reflect how you fit into that culture. 2. Use a Professional Format: Use a standard business letter format. Include your contact information, the date, and the recipient’s contact information. 3. Write a Strong Opening: Capture the reader’s attention with a strong opening that outlines the position you’re applying for and your relevant qualifications. 4. Detail Your Experience: Provide specific examples of your experience and how it aligns with the role’s requirements. 5. Highlight Your Soft Skills: Emphasize skills like communication, organization, and customer service. 6. Conclude with Enthusiasm: End with a professional closing and signature.

Tips for Writing a Receptionist Cover Letter

– Customize for Each Role: Tailor your cover letter for each specific receptionist position, focusing on the unique requirements of that role. – Show Your Personality: Allow your personality to shine through, balancing professionalism with warmth and friendliness. – Use Metrics: If possible, include specific metrics that demonstrate your success in previous roles. – Edit and Proofread: Ensure your cover letter is free of errors and is well-written.

Crafting a receptionist cover letter requires a thoughtful balance of showcasing your relevant skills, understanding the specific role, and conveying your unique personality. By following these guidelines and utilizing the examples provided, you’ll be well on your way to creating a strong and compelling cover letter that resonates with hiring managers.

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Receptionist Cover Letter Example

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You should start your Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and express your interest in the receptionist position. Mention where you found the job posting and why you're interested in the role. For example, "I was excited to see your job posting for a Receptionist on your company website. With my 3 years of experience in customer service and administrative tasks, I am confident I can contribute positively to your team." This introduction is professional, direct, and shows your enthusiasm for the role.

The best way for Receptionists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the position, and inviting the employer to take the next step. For example, "I am excited about the possibility of bringing my unique skills and experience to your team and am confident that I would make a valuable addition to your company. I look forward to the opportunity to discuss my application further. Thank you for considering my application." This ending is effective as it shows eagerness, confidence, and professionalism. It also encourages the employer to move forward with the hiring process. Remember to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name.

Receptionists should include several key elements in their cover letter. 1. Contact Information: At the top of the cover letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the receptionist position. This could include customer service skills, organizational skills, proficiency in specific software, or experience handling administrative tasks. 5. Achievements: If you have any achievements or accomplishments from previous roles that are relevant, include them. This could be something like improving a filing system or implementing a new process that increased efficiency. 6. Personal Qualities: Receptionists are often the first point of contact in an organization, so it's important to highlight qualities like friendliness, professionalism, and excellent communication skills. 7. Knowledge about the Company: Show that you've done your research and understand what the company does. This shows your interest in the role and the company. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the opportunity to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best Regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show the hiring manager why you're the best fit for the role.

Related Cover Letters for Receptionist

Related resumes for receptionist, try our ai cover letter generator.

Watch CBS News

These Republicans denounced Trump and endorsed Harris at the DNC. Here's what they said.

By Kathryn Watson

Updated on: August 23, 2024 / 12:18 AM EDT / CBS News

Several prominent Republicans — some of whom worked for former President Donald Trump — took to the stage at the Democratic National Convention in Chicago to endorse Vice President Kamala Harris. 

Former Georgia Lt. Gov. Geoff Duncan; Olivia Troye, who was homeland security adviser to Vice President Mike Pence; former Trump White House press secretary Stephanie Grisham and former Rep.  Adam Kinzinger have all thrown their support behind the Democratic nominee and suggested Trump lacks the moral character to lead the nation again. 

They all had one message to their fellow Republicans and independents: Do the right thing and vote for Harris in November. 

"To my fellow Republicans at home that want to pivot back toward policy, empathy and tone, you know the right thing to do, now let's have the courage to do it in November," said Duncan, summarizing the other Republican speakers' speeches as well as his own. 

Duncan knows what courage requires. Defending the election results in Georgia after the 2020 presidential election, when Trump narrowly lost in the state, Duncan faced such serious threats from Trump supporters that law enforcement had to protect his home. 

"In our family, my wife, Brooke, and I are raising three boys and we have a family motto," Duncan said Wednesday night at the DNC. "And it says, 'Doing the right thing will never be the wrong thing.' During 2020, during just the lowest of lows when we had armed officers outside our house protecting us from other Republicans, Donald Trump had targeted us. My son came downstairs and he handed me this coaster that I had given him years before at a father-son retreat for our church. And he said, 'Hey dad, doing the right thing will never be the wrong thing. Stay strong.'"

Troye, the former Pence adviser, said she "grew up in the kind of working family that Trump pretends to care about." 

"Conservative. Catholic. Texan," she said. "July 4th was our most sacred holiday. Those values made me a Republican. And they're the same values that make me proud to support Kamala Harris." 

Troye described working inside Trump's White House as "terrifying." 

"But what keeps me up at night is what'll happen if he gets back there," she said. "The guardrails are gone, the few adults in the room the first time resigned or were fired."

Grisham, who was criticized for never holding a press briefing during her tenure, resigned on Jan. 6, 2021, as rioters assaulted the Capitol and Trump said nothing to stop them. 

"I wasn't just a Trump supporter, I was a true believer," Grisham told the DNC crowd. "I was one of his closest advisers. The Trump family became my family. I spent Easter, Thanksgiving, Christmas and New Year's all at Mar-a-Lago. I saw him when the cameras were off. Behind closed doors, Trump mocks his supporters. He calls them basement dwellers."

Grisham recalled a hospital visit when Americans were dying at the ICU and she said he was upset the cameras weren't on him. 

"He has no empathy, no morals, and no fidelity to the truth," she said. "He used to tell me, 'It doesn't matter what you say, Stephanie — say it enough and people will believe you.' But it does matter. What you say matters. And what you don't say matters. On January 6th, I asked Melania if we could at least tweet that while peaceful protest is the right of every American, there's no place for lawlessness or violence. She replied with one word: 'No.'" 

Grisham said she "couldn't be part of the insanity any longer." 

"When I was press secretary, I got skewered for never holding a White House briefing," she said. "It's because, unlike my boss, I never wanted to stand at that podium and lie. Now here I am, behind a podium, advocating for a Democrat. And that's because I love my country more than I love my party. Kamala Harris tells the truth. She respects the American people. And she has my vote." 

Former Republican Anna Navarro, a Nicaraguan-born political commentator and co-host of "The View," also spoke out against Trump on stage at the DNC. She stopped supporting Republicans in 2016, partly over the "Access Hollywood" tape. Navarro blasted Trump for calling Harris a "communist." 

"Let's be serious," Navarro said. "Donald Trump and his minions call Kamala a communist. I know communism. I fled communism from Nicaragua when I was 8 years old. I don't take it lightly." 

Kinzinger, a Republican former congressman from Illinois who left office in 2023 and has long been critical of Trump, spoke on the  final night of the DNC  and said the Republican Party has lost its way. 

"Donald Trump has suffocated the soul of the Republican Party," Kinzinger said. "His fundamental weakness has coursed through my party like an illness."

He said the Republican Party has "switched its allegiance" to "a man whose only purpose is himself." 

"Donald Trump is a weak man pretending to be strong. A small man pretending to be big. A faithless man pretending to be righteous. A perpetrator who can't stop playing the victim. He puts on quite a show. But there's no real strength there."

Kinzinger said he never thought he'd be speaking at a Democratic convention.

"But I've learned something about the Democratic Party. And I want to let my fellow Republicans in on the secret. The Democrats are as patriotic as us," he said to loud applause. "They love this country just as much as we do. And they are as eager to defend American values at home and abroad as we conservatives have ever been. I was relieved to discover that." 

• Kamala Harris
• Democratic National Convention
• Republican Party

Kathryn Watson is a politics reporter for CBS News Digital, based in Washington, D.C.

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