how to show motivation in personal statement

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How to Write a Strong Personal Statement

• Ruth Gotian
• Ushma S. Neill

A few adjustments can get your application noticed.

Whether applying for a summer internship, a professional development opportunity, such as a Fulbright, an executive MBA program, or a senior leadership development course, a personal statement threads the ideas of your CV, and is longer and has a different tone and purpose than a traditional cover letter. A few adjustments to your personal statement can get your application noticed by the reviewer.

• Make sure you’re writing what they want to hear. Most organizations that offer a fellowship or internship are using the experience as a pipeline: It’s smart to spend 10 weeks and $15,000 on someone before committing five years and $300,000. Rarely are the organizations being charitable or altruistic, so align your stated goals with theirs
• Know when to bury the lead, and when to get to the point. It’s hard to paint a picture and explain your motivations in 200 words, but if you have two pages, give the reader a story arc or ease into your point by setting the scene.
• Recognize that the reviewer will be reading your statement subjectively, meaning you’re being assessed on unknowable criteria. Most people on evaluation committees are reading for whether or not you’re interesting. Stated differently, do they want to go out to dinner with you to hear more? Write it so that the person reading it wants to hear more.
• Address the elephant in the room (if there is one). Maybe your grades weren’t great in core courses, or perhaps you’ve never worked in the field you’re applying to. Make sure to address the deficiency rather than hoping the reader ignores it because they won’t. A few sentences suffice. Deficiencies do not need to be the cornerstone of the application.

At multiple points in your life, you will need to take action to transition from where you are to where you want to be. This process is layered and time-consuming, and getting yourself to stand out among the masses is an arduous but not impossible task. Having a polished resume that explains what you’ve done is the common first step. But, when an application asks for it, a personal statement can add color and depth to your list of accomplishments. It moves you from a one-dimensional indistinguishable candidate to someone with drive, interest, and nuance.

• Ruth Gotian is the chief learning officer and associate professor of education in anesthesiology at Weill Cornell Medicine in New York City, and the author of The Success Factor and Financial Times Guide to Mentoring . She was named the #1 emerging management thinker by Thinkers50. You can access her free list of conversation starters and test your mentoring impact . RuthGotian
• Ushma S. Neill is the Vice President, Scientific Education & Training at Memorial Sloan Kettering Cancer Center in New York City. She runs several summer internships and is involved with the NYC Marshall Scholar Selection Committee. ushmaneill

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• Knowledge Base
• Applying to graduate school
• How to Write Your Personal Statement | Strategies & Examples

How to Write Your Personal Statement | Strategies & Examples

Published on February 12, 2019 by Shona McCombes . Revised on July 3, 2023.

A personal statement is a short essay of around 500–1,000 words, in which you tell a compelling story about who you are, what drives you, and why you’re applying.

To write a successful personal statement for a graduate school application , don’t just summarize your experience; instead, craft a focused narrative in your own voice. Aim to demonstrate three things:

• Your personality: what are your interests, values, and motivations?
• Your talents: what can you bring to the program?
• Your goals: what do you hope the program will do for you?

This article guides you through some winning strategies to build a strong, well-structured personal statement for a master’s or PhD application. You can download the full examples below.

Urban Planning Psychology History

Table of contents

Getting started with your personal statement, the introduction: start with an attention-grabbing opening, the main body: craft your narrative, the conclusion: look ahead, revising, editing, and proofreading your personal statement, frequently asked questions, other interesting articles.

Before you start writing, the first step is to understand exactly what’s expected of you. If the application gives you a question or prompt for your personal statement, the most important thing is to respond to it directly.

For example, you might be asked to focus on the development of your personal identity; challenges you have faced in your life; or your career motivations. This will shape your focus and emphasis—but you still need to find your own unique approach to answering it.

There’s no universal template for a personal statement; it’s your chance to be creative and let your own voice shine through. But there are strategies you can use to build a compelling, well-structured story.

The first paragraph of your personal statement should set the tone and lead smoothly into the story you want to tell.

Strategy 1: Open with a concrete scene

An effective way to catch the reader’s attention is to set up a scene that illustrates something about your character and interests. If you’re stuck, try thinking about:

• A personal experience that changed your perspective
• A story from your family’s history
• A memorable teacher or learning experience
• An unusual or unexpected encounter

To write an effective scene, try to go beyond straightforward description; start with an intriguing sentence that pulls the reader in, and give concrete details to create a convincing atmosphere.

Strategy 2: Open with your motivations

To emphasize your enthusiasm and commitment, you can start by explaining your interest in the subject you want to study or the career path you want to follow.

Just stating that it interests you isn’t enough: first, you need to figure out why you’re interested in this field:

• Is it a longstanding passion or a recent discovery?
• Does it come naturally or have you had to work hard at it?
• How does it fit into the rest of your life?
• What do you think it contributes to society?

Tips for the introduction

• Don’t start on a cliche: avoid phrases like “Ever since I was a child…” or “For as long as I can remember…”
• Do save the introduction for last. If you’re struggling to come up with a strong opening, leave it aside, and note down any interesting ideas that occur to you as you write the rest of the personal statement.

Once you’ve set up the main themes of your personal statement, you’ll delve into more detail about your experiences and motivations.

To structure the body of your personal statement, there are various strategies you can use.

Strategy 1: Describe your development over time

One of the simplest strategies is to give a chronological overview of key experiences that have led you to apply for graduate school.

• What first sparked your interest in the field?
• Which classes, assignments, classmates, internships, or other activities helped you develop your knowledge and skills?
• Where do you want to go next? How does this program fit into your future plans?

Don’t try to include absolutely everything you’ve done—pick out highlights that are relevant to your application. Aim to craft a compelling narrative that shows how you’ve changed and actively developed yourself.

My interest in psychology was first sparked early in my high school career. Though somewhat scientifically inclined, I found that what interested me most was not the equations we learned about in physics and chemistry, but the motivations and perceptions of my fellow students, and the subtle social dynamics that I observed inside and outside the classroom. I wanted to learn how our identities, beliefs, and behaviours are shaped through our interactions with others, so I decided to major in Social Psychology. My undergraduate studies deepened my understanding of, and fascination with, the interplay between an individual mind and its social context.During my studies, I acquired a solid foundation of knowledge about concepts like social influence and group dynamics, but I also took classes on various topics not strictly related to my major. I was particularly interested in how other fields intersect with psychology—the classes I took on media studies, biology, and literature all enhanced my understanding of psychological concepts by providing different lenses through which to look at the issues involved.

Strategy 2: Own your challenges and obstacles

If your path to graduate school hasn’t been easy or straightforward, you can turn this into a strength, and structure your personal statement as a story of overcoming obstacles.

• Is your social, cultural or economic background underrepresented in the field? Show how your experiences will contribute a unique perspective.
• Do you have gaps in your resume or lower-than-ideal grades? Explain the challenges you faced and how you dealt with them.

Don’t focus too heavily on negatives, but use them to highlight your positive qualities. Resilience, resourcefulness and perseverance make you a promising graduate school candidate.

Growing up working class, urban decay becomes depressingly familiar. The sight of a row of abandoned houses does not surprise me, but it continues to bother me. Since high school, I have been determined to pursue a career in urban planning. While people of my background experience the consequences of urban planning decisions first-hand, we are underrepresented in the field itself. Ironically, given my motivation, my economic background has made my studies challenging. I was fortunate enough to be awarded a scholarship for my undergraduate studies, but after graduation I took jobs in unrelated fields to help support my parents. In the three years since, I have not lost my ambition. Now I am keen to resume my studies, and I believe I can bring an invaluable perspective to the table: that of the people most impacted by the decisions of urban planners.

Strategy 3: Demonstrate your knowledge of the field

Especially if you’re applying for a PhD or another research-focused program, it’s a good idea to show your familiarity with the subject and the department. Your personal statement can focus on the area you want to specialize in and reflect on why it matters to you.

• Reflect on the topics or themes that you’ve focused on in your studies. What draws you to them?
• Discuss any academic achievements, influential teachers, or other highlights of your education.
• Talk about the questions you’d like to explore in your research and why you think they’re important.

The personal statement isn’t a research proposal , so don’t go overboard on detail—but it’s a great opportunity to show your enthusiasm for the field and your capacity for original thinking.

In applying for this research program, my intention is to build on the multidisciplinary approach I have taken in my studies so far, combining knowledge from disparate fields of study to better understand psychological concepts and issues. The Media Psychology program stands out to me as the perfect environment for this kind of research, given its researchers’ openness to collaboration across diverse fields. I am impressed by the department’s innovative interdisciplinary projects that focus on the shifting landscape of media and technology, and I hope that my own work can follow a similarly trailblazing approach. More specifically, I want to develop my understanding of the intersection of psychology and media studies, and explore how media psychology theories and methods might be applied to neurodivergent minds. I am interested not only in media psychology but also in psychological disorders, and how the two interact. This is something I touched on during my undergraduate studies and that I’m excited to delve into further.

Strategy 4: Discuss your professional ambitions

Especially if you’re applying for a more professionally-oriented program (such as an MBA), it’s a good idea to focus on concrete goals and how the program will help you achieve them.

• If your career is just getting started, show how your character is suited to the field, and explain how graduate school will help you develop your talents.
• If you have already worked in the profession, show what you’ve achieved so far, and explain how the program will allow you to take the next step.
• If you are planning a career change, explain what has driven this decision and how your existing experience will help you succeed.

Don’t just state the position you want to achieve. You should demonstrate that you’ve put plenty of thought into your career plans and show why you’re well-suited to this profession.

One thing that fascinated me about the field during my undergraduate studies was the sheer number of different elements whose interactions constitute a person’s experience of an urban environment. Any number of factors could transform the scene I described at the beginning: What if there were no bus route? Better community outreach in the neighborhood? Worse law enforcement? More or fewer jobs available in the area? Some of these factors are out of the hands of an urban planner, but without taking them all into consideration, the planner has an incomplete picture of their task. Through further study I hope to develop my understanding of how these disparate elements combine and interact to create the urban environment. I am interested in the social, psychological and political effects our surroundings have on our lives. My studies will allow me to work on projects directly affecting the kinds of working-class urban communities I know well. I believe I can bring my own experiences, as well as my education, to bear upon the problem of improving infrastructure and quality of life in these communities.

Tips for the main body

• Don’t rehash your resume by trying to summarize everything you’ve done so far; the personal statement isn’t about listing your academic or professional experience, but about reflecting, evaluating, and relating it to broader themes.
• Do make your statements into stories: Instead of saying you’re hard-working and self-motivated, write about your internship where you took the initiative to start a new project. Instead of saying you’ve always loved reading, reflect on a novel or poem that changed your perspective.

Your conclusion should bring the focus back to the program and what you hope to get out of it, whether that’s developing practical skills, exploring intellectual questions, or both.

Emphasize the fit with your specific interests, showing why this program would be the best way to achieve your aims.

Strategy 1: What do you want to know?

If you’re applying for a more academic or research-focused program, end on a note of curiosity: what do you hope to learn, and why do you think this is the best place to learn it?

If there are specific classes or faculty members that you’re excited to learn from, this is the place to express your enthusiasm.

Strategy 2: What do you want to do?

If you’re applying for a program that focuses more on professional training, your conclusion can look to your career aspirations: what role do you want to play in society, and why is this program the best choice to help you get there?

Tips for the conclusion

• Don’t summarize what you’ve already said. You have limited space in a personal statement, so use it wisely!
• Do think bigger than yourself: try to express how your individual aspirations relate to your local community, your academic field, or society more broadly. It’s not just about what you’ll get out of graduate school, but about what you’ll be able to give back.

You’ll be expected to do a lot of writing in graduate school, so make a good first impression: leave yourself plenty of time to revise and polish the text.

Your style doesn’t have to be as formal as other kinds of academic writing, but it should be clear, direct and coherent. Make sure that each paragraph flows smoothly from the last, using topic sentences and transitions to create clear connections between each part.

Don’t be afraid to rewrite and restructure as much as necessary. Since you have a lot of freedom in the structure of a personal statement, you can experiment and move information around to see what works best.

Finally, it’s essential to carefully proofread your personal statement and fix any language errors. Before you submit your application, consider investing in professional personal statement editing . For $150, you have the peace of mind that your personal statement is grammatically correct, strong in term of your arguments, and free of awkward mistakes.

A statement of purpose is usually more formal, focusing on your academic or professional goals. It shouldn’t include anything that isn’t directly relevant to the application.

A personal statement can often be more creative. It might tell a story that isn’t directly related to the application, but that shows something about your personality, values, and motivations.

However, both types of document have the same overall goal: to demonstrate your potential as a graduate student and s how why you’re a great match for the program.

The typical length of a personal statement for graduate school applications is between 500 and 1,000 words.

Different programs have different requirements, so always check if there’s a minimum or maximum length and stick to the guidelines. If there is no recommended word count, aim for no more than 1-2 pages.

If you’re applying to multiple graduate school programs, you should tailor your personal statement to each application.

Some applications provide a prompt or question. In this case, you might have to write a new personal statement from scratch: the most important task is to respond to what you have been asked.

If there’s no prompt or guidelines, you can re-use the same idea for your personal statement – but change the details wherever relevant, making sure to emphasize why you’re applying to this specific program.

If the application also includes other essays, such as a statement of purpose , you might have to revise your personal statement to avoid repeating the same information.

If you want to know more about college essays , academic writing , and AI tools , make sure to check out some of our other language articles with explanations, examples, and quizzes.

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Motivational Letter Writing Guide + Examples for 2024

You’re about to apply for the job opportunity of your dreams.

You’ve worked hard, and you can’t wait to take the next step in your career.

All that’s left for you to do is write a motivational letter.

But writing a motivational letter can be nerve-wracking.

Two hours and three coffees in, you’ve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs. 

You go back to your open Word doc, and all you’ve managed to write is, “This program seems like fun” or “I’ll totally be a great fit for your organization.”

Don’t worry! We’re here to help.

In this article, we’re going to cover:

• How to Write a Motivational Letter, Step-by-Step
• A Great Example of a Motivational Letter
• Useful Motivational Letter Tips

What Is a Motivational Letter?

A motivational letter, sometimes also called a letter of motivation, is a formal letter that you might have to submit when applying for an educational program or a job. Its goal is to show the hiring manager or admissions officer why you’re the perfect candidate for the position.

Motivational letters are typically submitted alongside your CV or resume . Unlike a cover letter, which gives practical examples of how your skills and experience match the opening, a motivational letter focuses more on your personality, interests, and motivation to apply.

When Do You Need a Motivational Letter?

A motivational letter is usually required when an organization wants to gauge your enthusiasm, cultural fit, and motivations for a particular opportunity.

There are a few situations when you might need to submit a motivational letter, such as:

• You’re applying for an educational program.
• You’re applying to work at a non-profit organization or mission-driven company.
• You’re applying for an internship in a competitive field.
• You’re applying for a volunteer position at a charity or non-government organization.
• You’re applying for a grant, fellowship, or some sort of scholarship .

No matter the situation, a motivational letter serves to express your distinct driving forces and convey your enthusiasm for that specific role, program, or opportunity. That’s why, done right, a motivational letter can convince the reader to go through your application in detail.

However, if the specific position doesn’t explicitly require a motivational letter or other written statement, you might be better off learning how to write a cover letter instead. Cover letters can be a great addition to your application and help you stand out from other candidates who are only relying on their resumes.

How to Write a Motivational Letter

Now that you know what a motivational letter is, it’s time to write your own.

Just follow the steps we’ve outlined, and you’ll be done in no time:

#1. Address Your Letter Appropriately

Your motivational letter should include a header with all the necessary contact details.

For starters, this means you should include your contact information , such as your full name, email address, phone number, and any other details that might be necessary for your application.

Additionally, you should include your intended audience’s contact details. Depending on where and what you’re applying for, this might be either a hiring manager or an admissions officer.

To establish a connection with the reader, include a personalized greeting instead of the generic “To Whom It May Concern.” To do that, you have to find out who the hiring manager or admissions officer is.

Start by doing a bit of research. Review the job listing, the program’s official page, or the application instructions. If you can’t find their name there, check the organization’s website and look for a staff directory.

Once you have their name, address your motivational letter professionally . We recommend using an identifier followed by their last name. But if you’re not sure about their title or gender, you can just use their full name, too. For example:

• Dear Mr. Smith,
• Dear Dr. Singh,
• Dear Cameron Smith,

Just avoid informal greetings like "Hey, John!" – your motivational letter is still meant to be a formal document.

#2. Stick to the Program Requirements

Writing a captivating motivational letter is all about showing the hiring manager or admissions officer how you meet the requirements for the position.

To help get the ball rolling as you start drafting your motivational letter, ask yourself: 

• What kind of applicants are usually admitted to the program? 
• How do you fulfill the requirements?

First, you need to know the exact program requirements and explain how your background and strengths align with the outlined criteria.

Comb through the details the organization has provided about the ideal skills, experiences, qualifications, or personal qualities they’re looking for in a candidate. Maybe they want someone proficient in data analysis , or they’re prioritizing candidates who are passionate about the industry.

Just remember –  you don’t have to highlight how you meet all the listed requirements if your application already includes a detailed academic CV . Just identify the top three to five requirements and give concrete examples of how you meet each.

Here’s an example:

Requirement: Minimum 2 years of volunteer experience

“I was a medical volunteer in Namibia for three years. It’s one of my most fulfilling adventures and transformative experiences so far since I am passionate about helping others. I believe it broadened my horizons and made me more resilient.”

#3. Align with Their Values

Your motivational letter should explain what drives you and show the reader how you share their organization’s values.

Take time to thoroughly research the organization , its culture, objectives, and driving forces. Find what resonates with your own beliefs and goals and mention it in your motivational letter.

But don’t just randomly sprinkle keywords into your letter. Instead, thoughtfully use your passion to build a narrative that shows how your values align with the institution’s mission. 

Be sure to give concrete examples. For instance, if the company values sustainability, you might want to share an anecdotal example, such as:

Values: Sustainability, Climate Action, Nature Conservation

I have a deep passion for nature conservation, and I have volunteered extensively with environmental organizations, especially in restoring local wetland habitats. I also practice eco-friendly habits in my professional life by advocating for reducing workplace waste and single-use plastics.

#4. Express Genuine Interest

Above all, your motivational letter should demonstrate that you really want to be there.

That said, there is a fine line between pleading and showing intelligent interest while also selling yourself. Generic statements can come across as insincere and unmotivated. Instead, write about what really attracted you to the opportunity.

Be as specific as possible and express your passion without necessarily begging them for a chance. For example:

• I would love to live in Aberdeen because I’m fascinated by Highlander culture, and I’m excited to dive into the city’s rich cultural heritage and vibrant community dedicated to the arts, music, and preserving Scottish traditions.
• It is my dream to be part of the Environmental Science Master's program because of its cutting-edge research in sustainable energy solutions and marine conservation efforts, which align with my passion for protecting our planet's ecosystems.

Specific examples and details show you've invested time learning about the organization, which helps your genuine passion shine through your motivational letter.

#5. Personalize It

While showcasing how you meet requirements is crucial, don't be afraid to let some of your personality and voice shine through.

Use descriptive adjectives to paint a fuller picture of who you are beyond just your credentials. Are you an endlessly curious, lifelong learner? A creative problem-solver? Passionate about how technological advancements can be used to increase sustainability?

Let your distinct character and values shine through to make your motivational letter more memorable and help differentiate you from other applicants. This can convey important soft skills and give the reader a glimpse of the person behind the qualifications.

Just make sure you’re still presenting a polished bit of personality and keeping it relevant to the opportunity. For example, if you’re applying for an MA in mathematics, don’t mention your passion for historical re-enactment.

Are you applying for an academic program? Learn how to write an academic personal statement here.

#6. Don’t Just Recap Your CV

Using your motivational letter to simply summarize your CV is a wasted opportunity. If the application requires a motivational letter, they’re looking to get to know you beyond the required stats and qualifications. 

The person reading your motivational letter is looking for the context around your motivations, passions, and aspirations. So, instead of just listing credentials, expand on the driving forces behind your experiences and decisions.

If you’re applying for a master's program, for example, mention your relevant undergraduate coursework, but also explain what sparked your interest in this specialization and why this path is personally meaningful. So, if you’re a History undergrad, elaborate on how volunteering at the archaeology museum made you pursue a graduate degree in Museum Studies and Curatorship.

Here’s a practical example of how that might look:

As a History undergraduate, my passion for preserving and sharing our cultural narratives was sparked by a semester-long museum internship. Working alongside curators as they brought ancient artifacts and stories to life through compelling exhibits opened my eyes to the vital role museums play in education and connecting communities to their roots.

This experience solidified my drive to pursue museum studies at the graduate level, where I can develop professional expertise in responsible collection stewardship, thoughtful exhibition development, and engaging public programming that keeps our shared histories vibrant and accessible for all.

Getting your documents ready for that application? Learn how to write a resume with our detailed guide.

#7. Convey Your Ambitions

Your motivational letter should express your ambitions and aspirations just as much as your relevant achievements . Admissions committees and employers who ask for motivational letters want to clearly understand both your goals and how this opportunity aligns with them.

Share your vision for how you plan to apply the knowledge, essential skills, or experience you'll gain. If it's a job, explain how it will prepare you for further career growth and impact in that field. For an academic program, discuss how you aim to contribute to cutting-edge research or become a leader and mentor.

Don't be afraid to think big - motivated candidates often have big goals of driving innovation, making a difference, or pushing boundaries in their discipline. Just make sure your aspirations are realistic and show that you have a plan and are truly invested in this path for the long term.

Here’s an example of how you can convey your ambitions in your motivational letter:

My long-term goal is to become a leader in sustainable urban design and planning that seamlessly integrates green infrastructure into the built environment. This master's program will equip me with the interdisciplinary skills to develop eco-friendly architectural solutions and climate-resilient city policies that prioritize environmental conservation alongside economic growth and social equity.

#8. Don’t Lie

One of the biggest mistakes you could make while writing your motivational letter is lying.

If you write anything remotely false, the reader will likely sense it. When you lie, you’re likely to unconsciously exaggerate your feelings and ideas. If you tell a fake story or inflate your excitement or achievements, you won’t get anywhere.

Your dishonesty is likely to be exposed and severely damage your credibility, leading to an immediate rejection.

Honesty and integrity are essential to writing an effective motivational letter. The goal of this document is to truly reflect who you are, why you’re the best match for this opportunity, and what you hope to achieve.

Don’t worry if you think your life so far just isn’t impressive enough to write a captivating story. No matter where you’re coming from, you can show the reader your unique perspective, personal growth, and unwavering determination to pursue your passions.

#9. Use a Motivational Letter Template

If you want your motivational letter to make a striking first impression, presentation matters.

A basic black-and-white document from a text editor will hardly stand out. Instead, try one of our professionally designed motivational letter templates for an attention-grabbing solution!

Novoresume offers modern, eye-catching templates that can give your motivational letter a polished look. You can even use the resume builder to match your motivational letter to one of our sleek resume templates for a coherent application.

Save precious time on formatting and create a visually flawless application in no time!

How to Structure a Motivational Letter

You’ve got the gist of how to write a motivational letter down, but it’s just as important to know how to structure it.

If your motivational letter is a messy, haphazard series of unrelated paragraphs, it simply won’t make the cut. You need your motivational letter to tell a coherent story, and this is where the structure comes in.

The whole process will probably require a few drafts until you get to the perfect, polished motivational letter. You might have to move around paragraphs or sentences until you have the ideal story that compliments your application, so don’t worry if you don’t get it right the first time.

Let’s look at what each motivational letter looks like and includes:

#1. Contact Details

Start by adding all the relevant contact information at the top of your motivational letter.

Here’s what to include:

• Full Name. Place your first and last name at the top of the page.
• Professional Title. Match your professional title to the specific position you're aiming for. E.g.: if you’re applying for a Ph.D., write “Ph.D. candidate”.
• Email Address. Include a professional and straightforward email address. We recommend sticking to something that combines your first and last name.
• Phone Number. Include your phone number and add the dialing code in front if you’re applying overseas.
• Location. Adding your city and state/country is more than enough.
• Relevant Links. Optionally, you can include links to any relevant websites or social media profiles, such as a portfolio, a blog, a LinkedIn profile , etc.

Then, add the contact information of the admissions officer or hiring manager reading your motivational letter, such as:

• Organization’s Name. Start with the name of the organization to which you're sending your application.
• Recipient’s Name. If possible, find the name of the exact person who's going to be viewing your application, such as the hiring manager or the admissions officer for the department you're interested in. Check the organization’s website to get a head start.
• Recipient’s Title. Always address the reader professionally. For example, if they’re a professor or doctor in their field, use the appropriate identifier.
• Location. Provide the exact address of the organization you’re applying to. Include the city, state, country, and street number, and even specify the building if necessary.

#2. Introduction

Begin your motivational letter with a strong introduction.

The first few sentences need to be attention-grabbing – do this through a short, engaging pitch about yourself and why you are applying.

Here’s what you can include:

• A summary of who you are and what you do.
• Details about what you’re applying for and where.
• A prelude to the bulk of your motivational letter.

Remember - this part only needs to include the general reasons behind your application, since you’ll have the opportunity to make a deep dive later on in the body of your motivational letter.

Let’s look at an example of what your introduction could look like:

Dear Dr. Octavio,

My name is Jane Doe, and I would like to express my interest in applying for the Ph.D. Robotics program at Columbia University. I’ve always dreamed of becoming a robotics engineer and contributing to advancement in the field, and I believe that a Ph.D. in Robotics from this university would set me miles ahead of reaching my goal.

The body of your motivational letter is where you get to really sell yourself.

It’s also where the bulk of your text is going to be, so it determines your motivational letter as a whole.

There are two things you should keep in mind when writing this section of your motivational letter: the paragraph structure and the paragraph contents.

Generally, there are two main paragraph-based structures for your motivational letter.

First is the classic, three-main-paragraph structure, where each paragraph accounts for your introduction, body, and conclusion. If you’re using a storytelling approach for your motivational letter, we recommend sticking to this one.

However, if you want to be more factual and to the point, we recommend trying the seven-paragraph structure. It divides the main body of your motivational letter into smaller paragraphs according to your main points, where each discusses a specific achievement, experience, or aspiration.

Use the body of your motivational letter to mention the stories behind your achievements, essential skills , and passion for whatever you’re applying for.

This is the right place to be as detailed and factual as possible. Give concrete examples of what motivated you to apply for this position, and show how that directly relates to what the organization is looking for in a candidate.

Here are some sentences you can paraphrase and use to help you write the body of your motivational letter:

• My passion for [field] started when [experience] . 
• I want to [join this organization] because [ motivation] . 
• I have been part of [relevant organization or field] for [amount of time] . It’s the best thing for me because [reason] .
• I remember once when I [experience] , which made me realize that I [gained interest in the specific field] .
• [Organization or program] resonates with me because [specific reason] .
• What distinguishes me from my peers is [something you’re proud of] .

Let’s look at a brief example of how this is put into practice.

I developed my passion for digital marketing during my internship at XYZ Inc. Working for a small startup allowed me to gain surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the Buffalo College Marketing program.

#4. Conclusion

After finishing the body of your motivational letter, it’s time to wrap it up and send it in.

Use this section to briefly summarize your main points and remind the reader why you’d be a great fit for the organization or program you’re interested in.

Then, mention your overarching career goal and how that aligns with their organization’s mission.

Finally, thank the reader for their time and sign off on your motivational letter. Here’s an example:

Therefore, I believe that my strong academic foundation in environmental studies and hands-on fieldwork experience are qualifications that position me to make outstanding contributions to your master's program. I believe that the knowledge I gain in the Sustainability and International Relations program will play a pivotal role in my mission of shaping innovative policies and scientific solutions to combat climate change and protect our planet's biodiversity for future generations.

Thank you for considering my application. I look forward to the opportunity to join UCLA in the fall semester.

George Maxton

How to Format a Motivational Letter

Always review your motivation letter carefully and stick to any stated requirements or guidelines for your application.

Organizations will sometimes include formatting specifications, like word count or page limits, or even questions they want you to answer in your motivational letter.

If you’re writing a motivational letter for an academic program, you can usually find this information on the admissions requirements webpage or within the provided application materials. 

For job applications, these details are usually listed on the job ad or in the company's job application portal.

Always follow these rules exactly as stated. Going off script could get your application immediately rejected since it shows you’re either not attentive or you’re not taking the opportunity seriously.

If, on the other hand, there aren’t any guidelines for your motivational letter, we recommend you follow these tips:

• Keep your motivational letter one page long.
• Use a clear structure with concise paragraphs to make your letter easy to skim.
• Choose a professional font like Lora or Roboto and make sure it’s sized 11-12 pt.
• Set your page margins to one inch on all sides so your page doesn’t look too cluttered or too empty.
• Include the date you wrote your motivational letter for an extra professional touch.
• Use powerful words and action verbs (“designed” and “conceptualized”) instead of cliched phrases (“helped with” and “managed”).
• Smoothly connect your thoughts through transition words.
• Proofread carefully for any spelling or grammatical errors.
• Include a professional closing line like "Sincerely" at the end of your text.
• Print your motivational letter out and sign it, or send it as a PDF to preserve your formatting.

Motivational Letter Example

Let’s look at an example of a great motivational letter for a Ph.D. program at Harvard University and go through just what this candidate does right:

The candidate’s letter to Harvard University’s Department of Political Science starts by addressing the person in charge of admissions for the Ph.D. program they’re interested in.

The general requirements for the Political Science program are:

• Being research inclined
• Having a demonstrated passion for politics
• Showing above-average performance during undergraduate studies 

The values of the university they’re applying to are integrity, education, respect, and accountability.

The candidate’s motivational letter is neatly divided into a total of five paragraphs, of which three make up the body of the text.

Here’s how they highlight their motivation:

• They know the history of the university and share the same values.
• They’re genuinely excited and passionate about the program and the school.
• They show what their qualifications are and how they’ll be a great fit for the program.
• They explain what they hope to achieve if they get the opportunity to study at Harvard.

Essentially, the candidate has listed all their qualifications through a personal story. After reading this letter, the admissions officer will feel like they know the candidate adequately, especially since they have communicated who they are by highlighting how they match everything the Ph.D. program is looking for in an applicant.

Need more inspiration? Check out our 60+ cover letter examples for different professions.

Key Takeaways

You’ve made it to the end of our guide!

Now, you know everything there is to know about motivational letters. We’re confident you’re a shoo-in for that position you have your sights set on!

But before we go, let’s quickly sum up what we’ve covered so far:

• A motivational letter is a formal document that’s usually required when applying for university admissions, a non-profit organization, or a volunteer position.
• Motivational letters are different from cover letters since they focus more on your interests, passions, and ambitions than on your skills and achievements.
• Generally, there are two ways to structure your motivational letter, depending on whether you want to tell a story or factually go through all the points that make you an ideal candidate.
• The introduction of your motivational letter should be brief and immediately grab the reader’s attention. Use it to tell them who you are and why you’re interested in applying for the specific opportunity.
• Always do your research on the specific program or organization. This can help you show genuine interest and convey your aspirations for the future in this field.
• Make your motivational letter stand out by using one of Novorésumé’s templates and giving the admissions officer or hiring manager a gorgeous first impression.

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Creative Personal Motivation Statement Examples: 5+ Sample

A personal motivation statement is a powerful tool that can help you achieve your dreams and goals. It is a declaration of what you want to achieve, why you want to achieve it, and how you plan to achieve it. By writing down your goals and motivations, you will have a clear roadmap to follow as you pursue your dreams. Additionally, sharing your motivation statement with others can help keep you accountable and on track.

How To Write a Personal Motivation Statement Examples?

A personal motivation statement is a powerful tool that can help you overcome challenges and achieve your goals. There are no wrong or right answers when it comes to creating a personal motivation statement. Everyone has different motivations, and your personal motivation statement should be unique to you. However, there are a few elements that all successful motivation statements share.

First, your motivation statement should be clear and concise. It should state your specific goal, and it should explain why you want to achieve that goal. Second, your motivation statement should be realistic. It’s important to set achievable goals, so that you can stay motivated and continue working towards them.

Finally, your motivation statement should be inspiring. Remember that your motivation comes from within, so it’s important to choose a goal that feels meaningful to you. By keeping these elements in mind, you can write a personal motivation statement that will help you stay on track and achieve your goals.

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Personal Motivation Statement Examples

Dear Scholarship Committee,

First and foremost, I would like to express my sincerest gratitude for considering me for this scholarship opportunity.

As you may know. I am currently a senior at XYZ High School and am on track to graduate with honors later this year. After much thought and deliberation, I have decided that I would like to pursue a degree in XYZ at ABC University.

I have always been interested in XYZ and firmly believe that pursuing a degree in this field will allow me to grow as both a student and a person. In addition. I am confident that the skills and knowledge I acquire during my studies will benefit me greatly in my future career.

While I am well aware that the road to obtaining a college degree can be long and challenging, I am more than up for the task. I am a hard worker who is not afraid of obstacles and always puts forth my best effort. I am also very dedicated to my studies and firmly believe that education is the key to success.

Lastly. I would like to assure you that if awarded this scholarship, I will use it to its full potential and work diligently to achieve my academic goals. I am truly grateful for your consideration and look forward to hearing from you soon.

Sincerely, Your name

Related: Motivation Letter for Study Abroad: 5 Samples

Personal Motivation Statement Sample

Dear Sir or Madam,

Therefore, I am writing to apply for the position of xxxxxx. I am a motivated individual with a strong desire to succeed.

So, I have been in my current role for xxx years and have gained valuable experience and knowledge that I can use in a new role. Also, I am looking for an opportunity to progress my career and believe that this role is the perfect next step.

Also, I am confident that I have the skills and abilities to excel in this role and would be a valuable asset to your team. So, I am eager to utilise my skills and knowledge in a new role and contribute to the success of your organisation.

Thank you for your time and consideration.

Sincerely, xxxxxxx

Related: Unique Motivation Letter for Internship: 5+ Samples

Personal Motivation Statement Template

Respected Sir/Madam,

Therefore, I am writing to apply for the position of (name of position) at (name of company). I am a highly motivated and hard-working individual who is looking for an opportunity to use my skills and abilities in a challenging and rewarding environment.

So, I have (number) years of experience in (field/industry). And I am confident that I can be a valuable asset to your team. I am eager to learn new things and take on new challenges. And I am committed to doing whatever it takes to get the job done right.

I would appreciate the opportunity to discuss my qualifications with you in person. And I look forward to hearing from you soon.

Sincerely, (Your name)

Related: Best Motivational Letter For Graduate Program:7 Sample

5 Things To Include In a Personal Motivation Statement Examples

A personal motivation statement is a powerful tool that can help you achieve your goals. By setting out your reasons for pursuing a certain goal, and articulating the steps you plan to take to achieve it, you can clarity and focus your efforts. Here are five things to include in a personal motivation statement examples:

• Your goal: What are you trying to achieve? Be specific and realistic in your targets.
• Why this goal is important to you: What are the personal rewards that you hope to gain from achieving this goal? When writing down your motivation, it can be helpful to think about how achieving your goal will improve your life.
• The steps you will take to achieve your goal: What actions do you need to take in order to move closer towards your goal? Planning out the concrete steps you need to take can help to make your goal feel more achievable.
• The obstacles you anticipate: What challenges do you expect to face as you work towards your goal? It can be helpful to identify potential obstacles in advance so that you can develop strategies for overcoming them.
• Your timeline: When do you hope to achieve your goal? Establishing a timeline for yourself can help to keep you on track and ensure that you are making progress.

By including these five elements in your personal motivation statement, you can set yourself up for success as you work towards achieving your goals.

Related: What is Cover Letter? Complete Guide To Get any Job.

I hope you found this blog helpful. This is just one example of how you can use a personal motivation statement to increase your productivity and achieve your goals. Remember, the most important part is finding what works for you and sticking with it. What strategies do you currently use to stay motivated? Let us know in the comments below!

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Have you ever heard of a motivation letter? It’s a powerful tool to help you snag that dream job and it’s becoming increasingly popular. 

Let’s dive into what exactly a motivation letter is when it’s best to use one, and how to write it. And don’t worry, we’ve got some inspiring examples to share with you too!

Use our online editor to craft the perfect letter

Impress employers with our professional templates and stand out.

What Is a Motivation Letter?

So, what is a motivation letter , you ask? Well, it’s a short letter that explains why you’re the perfect fit for a job. We’re talking just one page here. It’s your chance to highlight your achievements and showcase your interests.

Typically, you’ll attach a motivation letter to your resume when you apply for a job. But that’s not all. You can use it in other situations, like applying to a college or university, an educational program, an internship, or even a volunteer role .

Now, you might be thinking, “Isn’t that what a cover letter is for?” Great question! There are indeed similarities and differences between these two documents. We’ll break it down for you in just a bit.

Craft your letter in 3 simple steps

• Select one of our unique cover letter templates
• Write a text tailored to your professional profile
• Download your letter in PDF or TXT format and easily share it online

Motivation Letter vs. Cover Letter

Now, let’s talk about cover letters and motivation letters. They might seem pretty similar at first glance—both are 1 page or less and go along with your resume and application. Their goal? Impressing the hiring manager and making them seriously consider your application.

But here’s the scoop: there’s one key difference between these two types of letters.

Cover letters dive into the nitty-gritty, with specific examples of how your education, skills, job experience, and achievements perfectly align with the job requirements. They concentrate on highlighting your work experience .

On the flip side, motivation letters take a broader approach . Instead of focusing on specifics, they showcase your interests, personality traits, and the reasons behind your application. They’re great when you don’t have much relevant experience to share. We’ll dig into this more in the next section.

See? Cover letters and motivation letters each have their own superpower. Let’s discover how to make the most of motivation letters for your dream job!

The best cover letter templates

When to Use a Motivation Letter

As mentioned above, if you lack experience directly related to the position you want, a motivation letter can be a real game-changer. It’s perfect for those entry-level roles you’re aiming for.

1. Motivation Letter for University

Now, let’s dive into some specific situations. When it comes to applying to university, your application alone might not fully capture your passion and excitement. That’s where a motivation letter jumps in to save the day.

Use it as a platform to highlight your special connections with the university, why you’ve always dreamed of attending that specific school , or why you’d be an amazing fit for their programs. Show them the real you!

2. Motivation Letter for Job

And when it’s time to land your very first entry-level job , you might not have the work experience to boast about on your resume just yet. But don’t worry! Your enthusiasm and unique qualities can shine through in your motivation letter. It’s all about what makes you stand out from the crowd.

3. Other Times to Use Motivation Letters

Here’s something super cool: motivation letters aren’t limited to just education or employment. They can work their magic for other opportunities too. Just imagine the impact a motivational letter could have on your application for a volunteer position or an internship . It could be a total game-changer.

How to Format a Motivation Letter

The structure of a motivation letter is very important because it helps you present your ideas and showcase your desire to make a real impact in a new company. 

In this section, we’ll dive into the key parts of a motivation letter: the introduction, body, and conclusion. But that’s not all! We’re also here to guide you on what to include in each section, so you can create a compelling, well-formed letter.

Introduction and Recipient Information

Starting your motivation letter with a professional salutation is the way to go. It shows that you mean business. Make sure to address the recipient by their name and title if you have that information. It adds a personal touch and shows that you’ve done your homework.

But if you don’t have the recipient’s name, don’t stress. You can use a general salutation like “Dear Sir/Madam” or “To Whom It May Concern.” It’s totally okay and still professional.

Next comes the introduction. It’s all about giving a brief introduction of yourself and stating the purpose of the letter. Are you applying for a job, internship, or scholarship? Let them know! Keep it concise and to the point.

Write a letter to say why you want the job and what makes you good at it. Split the body into 2 or 3 paragraphs, so it’s easy to read.

• Why you want the job : In the first part, tell why you want the job. Say what you like about the company and how the job fits your plans.
• What you can do : In the next part, talk about what you can do. Share things you’ve done before that show you’re right for the job. Use real examples to show your skills.

Finish your motivation letter layout by going over what you said and showing how excited you are about the job .

Let them know you’re ready to talk more and give them a way to contact you. Close your letter with words like “Sincerely” and then put your name.

A well-structured letter, with attention to detail, effectively presents your eagerness and qualifications for the position.

How to Write a Motivation Letter

If you find that writing a resume and cover letter is a challenge, you might feel that motivation letters are intimidating as well. The good news is, they don’t have to be!

Create a Motivation Letter Template

Now you know how a motivation letter should look. Let’s get into the details. 

To know exactly how to write a motivation letter for a job application, it’s really important to include all the necessary details. It should be like a regular business letter . Keep it professional and follow the usual format. 

Use the steps below to show why you’re the best for the job.

• Use a template : A motivation letter template can help you write better and not miss anything. 
• Your address : Put your address at the top or just above the date. Only add your street, city, state, and zip. No need for your name here. 
• Date : Write the full date, like “April 6, 2023.” 
• Who you’re writing to : Write the person’s title, name, and address. Make sure it’s all correct. 
• Greeting : Start with “Dear” and the person’s name or title, like “Dear Mr. Smith.” Use a colon after. 
• What to say : Split your letter into short parts. Start by stating the position or program you are interested in, then explain your motivations. Highlight your qualifications, skills, and relevant experiences that make you an ideal candidate. Be specific and provide examples or anecdotes that support your claims.
• End your letter : Finish with words like “Sincerely” or “Thank you.” This shows you’re thankful for their time. 
• Sign it : If it’s a paper letter, leave space to sign your name. If it’s an email, you don’t need this space.

Always type your full name on the letter, whether it’s on paper or email. This shows it’s really from you, and you agree with what’s written. 

If you send other documents with your letter, like a resume, say so in the letter. Write something like “Enclosures: Resume, Application.” 

In emails, just say you’ve added attachments below your name or in the letter.

Motivation Letter Writing Tips

You can use the following tips as a checklist to make sure your letter is the best it can be.

• Use the hiring manager’s name : If you don’t know it, look on the company’s website or call them. If you’re not sure about their gender, just use their job title or full name without “Mr.” or “Dr.” 
• Don’t just repeat your resume in the letter : Instead, add the things that didn’t fit in your resume. 
• Use action verbs : to make your letter lively. 
• Include resume keywords . The company might pass both your resume and letter through an applicant tracking system (ATS).
• Don’t sound too eager or make things up : They’ll find out if you’re not honest. 
• At the end, include why you’re right for the job and what you hope to learn. Last, ask them to contact you or say you hope to talk soon. 
• Check your letter for mistakes : Use tools like Grammarly to help.

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Motivation Letter Sample

Motivation letters are used for many reasons, so they can vary significantly. You can change the example in this section to fit your needs. 

The motivation letter example below is for an entry-level job for a candidate named Raul. He hasn’t held a paying job before, but he highlights experiences that might not be on his resume.

123 Address Street

Anywhere, USA 33333

September 10, 2022

ABC Company

456 Workplace Lane

Dear Mr. Smith:

As a first-generation university student, I am looking for a position that will enable me to pay my tuition while making allowances for my class schedule. When I saw your job listing for a weekend Customer Service Representative on the campus information board, I felt that we would be a perfect fit for each other’s needs.

While my on-the-job experience is limited, I have a great deal of experience in dealing with customers. Throughout my teenage years, I have helped out in the family business, a small convenience and souvenir store at the heart of a tourist district.

My duties there were often public-facing, arranging items for sale and assisting customers in finding what they needed. I always did my best to help customers leave with smiles on their faces, even going above and beyond what might be expected. This resulted in many 5-star reviews for the business on Tripadvisor and Google.

Thank you for your consideration. I’d be happy to speak with you in person or via phone to discuss the position and my qualifications further.

With gratitude:

Raul Ascencio

The following motivation letter example concerns an  academic program.  Sue is a high school senior seeking a summer internship after graduation. Her letter is imbued with a passion for the field as well as its relationship to her career goals.

March 1, 2023

Cindy Diver

Caribbean Coral Restoration Project

789 Coastal Road

Nassau, Bahamas

Dear Dr. Diver,

For as long as I can remember, I’ve wanted to do something to help reverse the damage humans have caused to our planet. For that reason, I was thrilled to receive an invitation to apply to the Caribbean Coral Restoration Project summer program.

Though I come from a landlocked state, I received my open water scuba certification from SDI last August. Training took place in a flooded quarry in Pembroke, Kentucky. I look forward to taking my first “real” oceanic open water dive in the warm waters near your research station.

During my high school education, I have pursued as many ecological opportunities as possible. I participated in the 4-H Club’s Wildlife Judging Team for four years, twice winning regional competitions. I also keep an action camera as a constant companion, participating in citizen science projects such as iNaturalist and Cornell University’s annual bird count.

I have been accepted into State University’s biology program, beginning next fall. After obtaining a bachelor’s degree in biology, I plan to pursue my master’s in marine biology. I hope to start that part of my journey with real field experience under my belt. Please feel free to contact me if you require any further information. My application and resume are enclosed.

Key Takeaways

With the correct format and style, you can create a motivation letter that can win over any recruiter. To do so, remember the key points that were addressed in this guide.

• Motivation letters can effectively be used in place of cover letters when you have little experience or are applying to a university, internship, or volunteer program.
• Use professional business letter formats.
• Address your motivations and qualifications clearly in the body of your letter.
• Express your personality, passions, and motivations.

Ensuring your letter is written in this style will boost your chances, whether you’re an entry-level employee or an experienced worker.

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How to write a successful motivational letter - Easy to use guide with free templates

Most university courses, from undergraduate degrees onwards, expect a fair bit from applicants. Not only does each course have set academic requirements and forms to fill out; most applicants will also be asked to provide examples of their work, a CV, and even undertake special course-specific preparatory exams. Many masters courses – especially some very competitive ones, like the top MBA s – encourage applicants to obtain letters of recommendation from senior colleagues or academic supervisors. Atop this sheaf of papers sits the most intimidating prospect of all: the motivational letter.

      Free Motivation letter templates for your first job application

      Free Motivation letter templates for an internship application

A motivational letter, also known as a personal statement or a cover letter, is a short piece of writing all about you; your past, your ambitions, your personality, and your interests. While completing CVs and forms can be a little dry and boring, motivational letters can be hard to write . The combination of needing to produce such an intimate piece of writing, worded in such a way that it comes across as both authentic and professional, and then using it to sell yourself to a university, creates the perfect recipe for social awkwardness and writer’s block.

Despite the difficulty of writing a decent motivational letter, it’s a fundamental skill in today’s jobs market – once you leave full-time education, you’ll need to write motivational letters to potential employers . With this in mind, writing a motivational letter for a masters degree is excellent practice. Below, we’ve prepared a couple of fail-safe techniques you can apply to writing a motivational letter so that it won’t either sound sterile or arrogant, and will help you stand out from the crowd.

Cover the basics: The central function of a motivational letter is to convince the admissions team at the university of your choice to offer you a place, or invite you to interview. Make sure that the letter is structured in such a way that it serves this purpose – it is usual to conclude a motivational letter by asking directly that you be admitted or invited for interview, depending upon what the next step of the admissions process is. Equally important is the calibre of your written language; if your motivational letter is riddled with grammatical errors or spelling mistakes, or doesn’t make sense, the university will almost certainly refuse to admit you. A great starting point is to look at some templates for motivational letters in your chosen field, to see how they are structured, and what key points you need to cover.

Get personal: A standard for all cover letters – including those for job-seekers – is that you must address your letter to a specific person. For your masters course, it could be the Head of Department, or the academic staff member responsible for your masters study programme . If you will be working closely with an academic supervisor – as with most research degrees – your cover-letter should be addressed to the academic you’d prefer to supervise you. Use the university’s website to figure out who the right person is, and address the letter to them using their name and title.

Show, don’t tell: This is true of CVs, and is true of motivational letters too. “I am a good leader” sounds a lot weaker than “I led a group of my fellow students on a week long climbing expedition, where we successfully…”. Avoid any overly ambiguous statements, as these can diminish the confidence the admissions team may have in your motivations. Also, make sure not to show things twice – if you’ve discussed something extensively in your CV, don’t dwell on it in your motivational letter.

Do your research: Academic institutions often have a lot to say about their values, priorities and vision. What’s your target institution’s motto? Do they prioritise sports , arts , or something else? Do they have a statement of values? How do you reflect these things? The most important question to think about in relation to these things – why is it that you want to go here? Weaving your knowledge of these things into your letter is a great way to assure admissions tutors that your choice to study at their institution is an informed one.

Be specific: One of the biggest problems at application is that candidates don’t adequately explain why it is they want to study what they’ve applied for. Remember, you’ve got to explain your choice of subject, and your choice of institution. Not just “Why Biology ?” but “Why Biology at this university?” If you don’t yet have answers to this question, then it is well worth going through the University’s website again, to work out what inspired you to take the next step, and apply for your chosen course.

Write a story: People love stories. They like to be taken on a journey, and brought to a satisfying conclusion. A list of superlatives or accomplishments is nowhere near as compelling as an epic story that weaves all that you’ve done into a coherent account, that supports the choice you’ve made to apply. Like all stories, make sure your motivational letter has a clear beginning, a middle, and an end . These should all follow logically on from one another, so that the reader is left feeling convinced of the suitability of your chosen course and institution, to your skills, experience, and goals.

Be interesting: This is without doubt the most important feature of a motivational letter – you absolutely must capture the reader’s interest. If you come across as boring (or worse, bored) on paper, it’s much less likely that you’ll get a positive reply. But furthermore, the interest you express has got to be personal, and it must relate directly to your motives . It’s absolutely no use whatever to produce some bland, boring page or two about hard work and how interested you are in your subject. This is exactly what every other candidate will write, and for the most competitive courses, you will want to stand out. But the best way to do this is not to try to be someone else; be yourself. Mention the fact that you like juggling. Talk about how you felt when your father was laid off work. Begin from your earliest memory. So long as what you say relates to what makes you the person you are, and then why that person has chosen to apply for this course, it deserves to be there.

What underscores all these points is a simple, and very ancient, piece of advice; know thyself . Nobody expects you to have everything figured out when you apply for a masters, but they will at least expect you to have a firm grasp of what you want out of the degree you’ve chosen to apply for. It’s in nobody’s interests for students to undertake courses for which they are ill-prepared, or that they haven’t really thought through – all you need to do is show your chosen university that this doesn’t apply to you.

And let’s face it; a masters degree is a fantastic opportunity, that will allow you to gain an expert understanding of a field about which you are passionate, and will build a bridge to a career that excites you – what could be easier to write about than that? But if you prefer to get some guidance, have a look at our motivational letter templates below.

Example 1: Motivation Letter for a Masters of Science Degree (MSc)

Dear sir /Madam,

My name is [name] and most recently I have been working as a [job title] at [company name]. I hold a B.Sc degree in [subject] from [university name].

The undergraduate curriculum in [subject], [university name], introduced me to a wide variety of subjects in the field of [subject]. Various courses like [course 1], [course 2], [course 3] (name all relevant courses) provided me with a strong footing in [subject of the masters degree].

While offering both depth and breadth across this field, these courses put into perspective the importance and relevance of [subject] and the application of its fundamentals to the problems faced by the real world.

I am much eager to adopt and know new technologies. I am really enthusiastic to attend a Master of [subject] at [university name] in order to understand different [subject] concepts and its applications to more complex real life situations. The good reputation of high-quality education standards, an extremely distinguished faculty members, and research facilities are the factors which have motivated me to apply for my masters studies at [university name].

Moreover, I feel I am responsible for making a big move in this field and this scholarship will give me a big chance to be one day someone who is remembered for his innovations. I think it is our duty as people sharing life in this world to make our future better because the future is not only ours. The next generation should be proud of us one day when they look back and find how hard we worked to make the world a better place. I believe my qualification and your needs would be an excellent fit. I will be happy to provide any further information or documents if required. I look forward to your positive response. Thank you for your time and consideration.

Kind regards,

Example 2: Motivation Letter for a Masters of Art Degree (M.A.)

Dear Prof. [name],

I am writing to inform you of my interest in the Masters of Arts [name] program at [university name].

I currently hold my Bachelor’s of Arts in Art History [subject] from the University of [name], having graduated with cum laude with a GPA of 3.82 [grade]. After attending the University of [name], I completed a 3 month internship at the National Gallery in London (GB) followed by a 6 months internship at the Museum of Modern Art in New York (USA).

During my studies and internships I developed a deep interest in Italian Art, with a particular focus on artists form the 17th century. Having worked under the supervision of Prof. [name] at the National Gallery enabled me to get a very deep understanding of [specific subject] and I see the Masters of Arts [name] program at [university name] as a unique opportunity to intensify my knowledge and continue my studies.

Given my education and experience from [university name], National Gallery and Museum of Modern Art, I am confident that I am an excellent fit for the Masters of Arts [name] program at [university name]. I have researched the program and determined that the coursework and research profile of the college are a strong match. I’m particularly impressed by the volumes of [name] books in the university’s library, which are of particular interest for me and which I would love to study in great detail.

If you have any further questions, please contact me using the information at the top of this letter.

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Gre prep online guides and tips, 3 successful graduate school personal statement examples.

Looking for grad school personal statement examples? Look no further! In this total guide to graduate school personal statement examples, we’ll discuss why you need a personal statement for grad school and what makes a good one. Then we’ll provide three graduate school personal statement samples from our grad school experts. After that, we’ll do a deep dive on one of our personal statement for graduate school examples. Finally, we’ll wrap up with a list of other grad school personal statements you can find online.

Why Do You Need a Personal Statement?

A personal statement is a chance for admissions committees to get to know you: your goals and passions, what you’ll bring to the program, and what you’re hoping to get out of the program.  You need to sell the admissions committee on what makes you a worthwhile applicant. The personal statement is a good chance to highlight significant things about you that don’t appear elsewhere on your application.

A personal statement is slightly different from a statement of purpose (also known as a letter of intent). A statement of purpose/letter of intent tends to be more tightly focused on your academic or professional credentials and your future research and/or professional interests.

While a personal statement also addresses your academic experiences and goals, you have more leeway to be a little more, well, personal. In a personal statement, it’s often appropriate to include information on significant life experiences or challenges that aren’t necessarily directly relevant to your field of interest.

Some programs ask for both a personal statement and a statement of purpose/letter of intent. In this case, the personal statement is likely to be much more tightly focused on your life experience and personality assets while the statement of purpose will focus in much more on your academic/research experiences and goals.

However, there’s not always a hard-and-fast demarcation between a personal statement and a statement of purpose. The two statement types should address a lot of the same themes, especially as relates to your future goals and the valuable assets you bring to the program. Some programs will ask for a personal statement but the prompt will be focused primarily on your research and professional experiences and interests. Some will ask for a statement of purpose but the prompt will be more focused on your general life experiences.

When in doubt, give the program what they are asking for in the prompt and don’t get too hung up on whether they call it a personal statement or statement of purpose. You can always call the admissions office to get more clarification on what they want you to address in your admissions essay.

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What Makes a Good Grad School Personal Statement?

A great graduate school personal statement can come in many forms and styles. However, strong grad school personal statement examples all share the same following elements:

A Clear Narrative

Above all, a good personal statement communicates clear messages about what makes you a strong applicant who is likely to have success in graduate school. So to that extent, think about a couple of key points that you want to communicate about yourself and then drill down on how you can best communicate those points. (Your key points should of course be related to what you can bring to the field and to the program specifically).

You can also decide whether to address things like setbacks or gaps in your application as part of your narrative. Have a low GPA for a couple semesters due to a health issue? Been out of a job for a while taking care of a family member? If you do decide to explain an issue like this, make sure that the overall arc is more about demonstrating positive qualities like resilience and diligence than about providing excuses.

Specific Examples

A great statement of purpose uses specific examples to illustrate its key messages. This can include anecdotes that demonstrate particular traits or even references to scholars and works that have influenced your academic trajectory to show that you are familiar and insightful about the relevant literature in your field.

Just saying “I love plants,” is pretty vague. Describing how you worked in a plant lab during undergrad and then went home and carefully cultivated your own greenhouse where you cross-bred new flower colors by hand is much more specific and vivid, which makes for better evidence.

A strong personal statement will describe why you are a good fit for the program, and why the program is a good fit for you. It’s important to identify specific things about the program that appeal to you, and how you’ll take advantage of those opportunities. It’s also a good idea to talk about specific professors you might be interested in working with. This shows that you are informed about and genuinely invested in the program.

Strong Writing

Even quantitative and science disciplines typically require some writing, so it’s important that your personal statement shows strong writing skills. Make sure that you are communicating clearly and that you don’t have any grammar and spelling errors. It’s helpful to get other people to read your statement and provide feedback. Plan on going through multiple drafts.

Another important thing here is to avoid cliches and gimmicks. Don’t deploy overused phrases and openings like “ever since I was a child.” Don’t structure your statement in a gimmicky way (i.e., writing a faux legal brief about yourself for a law school statement of purpose). The first will make your writing banal; the second is likely to make you stand out in a bad way.

Appropriate Boundaries

While you can be more personal in a personal statement than in a statement of purpose, it’s important to maintain appropriate boundaries in your writing. Don’t overshare anything too personal about relationships, bodily functions, or illegal activities. Similarly, don’t share anything that makes it seem like you may be out of control, unstable, or an otherwise risky investment. The personal statement is not a confessional booth. If you share inappropriately, you may seem like you have bad judgment, which is a huge red flag to admissions committees.

You should also be careful with how you deploy humor and jokes. Your statement doesn’t have to be totally joyless and serious, but bear in mind that the person reading the statement may not have the same sense of humor as you do. When in doubt, err towards the side of being as inoffensive as possible.

Just as being too intimate in your statement can hurt you, it’s also important not to be overly formal or staid. You should be professional, but conversational.

Graduate School Personal Statement Examples

Our graduate school experts have been kind enough to provide some successful grad school personal statement examples. We’ll provide three examples here, along with brief analysis of what makes each one successful.

Sample Personal Statement for Graduate School 1

PDF of Sample Personal Statement 1 – Japanese Studies

For this Japanese Studies master’s degree, the applicant had to provide a statement of purpose outlining her academic goals and experience with Japanese and a separate personal statement describing her personal relationship with Japanese Studies and what led her to pursue a master’s degree.

Here’s what’s successful about this personal statement:

• An attention-grabbing beginning: The applicant begins with the statement that Japanese has never come easily to her and that it’s a brutal language to learn. Seeing as how this is an application for a Japanese Studies program, this is an intriguing beginning that makes the reader want to keep going.
• A compelling narrative: From this attention-grabbing beginning, the applicant builds a well-structured and dramatic narrative tracking her engagement with the Japanese language over time. The clear turning point is her experience studying abroad, leading to a resolution in which she has clarity about her plans. Seeing as how the applicant wants to be a translator of Japanese literature, the tight narrative structure here is a great way to show her writing skills.
• Specific examples that show important traits: The applicant clearly communicates both a deep passion for Japanese through examples of her continued engagement with Japanese and her determination and work ethic by highlighting the challenges she’s faced (and overcome) in her study of the language. This gives the impression that she is an engaged and dedicated student.

Overall, this is a very strong statement both in terms of style and content. It flows well, is memorable, and communicates that the applicant would make the most of the graduate school experience.

Sample Personal Statement for Graduate School 2

PDF of Sample Graduate School Personal Statement 2 – Musical Composition

This personal statement for a Music Composition master’s degree discusses the factors that motivate the applicant to pursue graduate study.

Here’s what works well in this statement:

• The applicant provides two clear reasons motivating the student to pursue graduate study: her experiences with music growing up, and her family’s musical history. She then supports those two reasons with examples and analysis.
• The description of her ancestors’ engagement with music is very compelling and memorable. The applicant paints her own involvement with music as almost inevitable based on her family’s long history with musical pursuits.
• The applicant gives thoughtful analysis of the advantages she has been afforded that have allowed her to study music so extensively. We get the sense that she is insightful and empathetic—qualities that would add greatly to any academic community.

This is a strong, serviceable personal statement. And in truth, given that this for a masters in music composition, other elements of the application (like work samples) are probably the most important.  However, here are two small changes I would make to improve it:

• I would probably to split the massive second paragraph into 2-3 separate paragraphs. I might use one paragraph to orient the reader to the family’s musical history, one paragraph to discuss Giacomo and Antonio, and one paragraph to discuss how the family has influenced the applicant. As it stands, it’s a little unwieldy and the second paragraph doesn’t have a super-clear focus even though it’s all loosely related to the applicant’s family history with music.
• I would also slightly shorten the anecdote about the applicant’s ancestors and expand more on how this family history has motivated the applicant’s interest in music. In what specific ways has her ancestors’ perseverance inspired her? Did she think about them during hard practice sessions? Is she interested in composing music in a style they might have played? More specific examples here would lend greater depth and clarity to the statement.

Sample Personal Statement for Graduate School 3

PDF of Sample Graduate School Personal Statement 3 – Public Health

This is my successful personal statement for Columbia’s Master’s program in Public Health. We’ll do a deep dive on this statement paragraph-by-paragraph in the next section, but I’ll highlight a couple of things that work in this statement here:

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• This statement is clearly organized. Almost every paragraph has a distinct focus and message, and when I move on to a new idea, I move on to a new paragraph with a logical transitions.
• This statement covers a lot of ground in a pretty short space. I discuss my family history, my goals, my educational background, and my professional background. But because the paragraphs are organized and I use specific examples, it doesn’t feel too vague or scattered.
• In addition to including information about my personal motivations, like my family, I also include some analysis about tailoring health interventions with my example of the Zande. This is a good way to show off what kinds of insights I might bring to the program based on my academic background.

Grad School Personal Statement Example: Deep Dive

Now let’s do a deep dive, paragraph-by-paragraph, on one of these sample graduate school personal statements. We’ll use my personal statement that I used when I applied to Columbia’s public health program.

Paragraph One: For twenty-three years, my grandmother (a Veterinarian and an Epidemiologist) ran the Communicable Disease Department of a mid-sized urban public health department. The stories of Grandma Betty doggedly tracking down the named sexual partners of the infected are part of our family lore. Grandma Betty would persuade people to be tested for sexually transmitted diseases, encourage safer sexual practices, document the spread of infection and strive to contain and prevent it. Indeed, due to the large gay population in the city where she worked, Grandma Betty was at the forefront of the AIDS crises, and her analysis contributed greatly towards understanding how the disease was contracted and spread. My grandmother has always been a huge inspiration to me, and the reason why a career in public health was always on my radar.

This is an attention-grabbing opening anecdote that avoids most of the usual cliches about childhood dreams and proclivities. This story also subtly shows that I have a sense of public health history, given the significance of the AIDs crisis for public health as a field.

It’s good that I connect this family history to my own interests. However, if I were to revise this paragraph again, I might cut down on some of the detail because when it comes down to it, this story isn’t really about me. It’s important that even (sparingly used) anecdotes about other people ultimately reveal something about you in a personal statement.

Paragraph Two: Recent years have cemented that interest. In January 2012, my parents adopted my little brother Fred from China. Doctors in America subsequently diagnosed Fred with Duchenne Muscular Dystrophy (DMD). My parents were told that if Fred’s condition had been discovered in China, the (very poor) orphanage in which he spent the first 8+ years of his life would have recognized his DMD as a death sentence and denied him sustenance to hasten his demise.

Here’s another compelling anecdote to help explain my interest in public health. This is an appropriately personal detail for a personal statement—it’s a serious thing about my immediate family, but it doesn’t disclose anything that the admissions committee might find concerning or inappropriate.

If I were to take another pass through this paragraph, the main thing I would change is the last phrase. “Denied him sustenance to hasten his demise” is a little flowery. “Denied him food to hasten his death” is actually more powerful because it’s clearer and more direct.

Paragraph Three: It is not right that some people have access to the best doctors and treatment while others have no medical care. I want to pursue an MPH in Sociomedical Sciences at Columbia because studying social factors in health, with a particular focus on socio-health inequities, will prepare me to address these inequities. The interdisciplinary approach of the program appeals to me greatly as I believe interdisciplinary approaches are the most effective way to develop meaningful solutions to complex problems.

In this paragraph I make a neat and clear transition from discussing what sparked my interest in public health and health equity to what I am interested in about Columbia specifically: the interdisciplinary focus of the program, and how that focus will prepare me to solve complex health problems. This paragraph also serves as a good pivot point to start discussing my academic and professional background.

Paragraph Four: My undergraduate education has prepared me well for my chosen career. Understanding the underlying structure of a group’s culture is essential to successfully communicating with the group. In studying folklore and mythology, I’ve learned how to parse the unspoken structures of folk groups, and how those structures can be used to build bridges of understanding. For example, in a culture where most illnesses are believed to be caused by witchcraft, as is the case for the Zande people of central Africa, any successful health intervention or education program would of necessity take into account their very real belief in witchcraft.

In this paragraph, I link my undergraduate education and the skills I learned there to public health. The (very brief) analysis of tailoring health interventions to the Zande is a good way to show insight and show off the competencies I would bring to the program.

Paragraph Five: I now work in the healthcare industry for one of the largest providers of health benefits in the world. In addition to reigniting my passion for data and quantitative analytics, working for this company has immersed me in the business side of healthcare, a critical component of public health.

This brief paragraph highlights my relevant work experience in the healthcare industry. It also allows me to mention my work with data and quantitative analytics, which isn’t necessarily obvious from my academic background, which was primarily based in the social sciences.

Paragraph Six: I intend to pursue a PhD in order to become an expert in how social factors affect health, particularly as related to gender and sexuality. I intend to pursue a certificate in Sexuality, Sexual Health, and Reproduction. Working together with other experts to create effective interventions across cultures and societies, I want to help transform health landscapes both in America and abroad.

This final paragraph is about my future plans and intentions. Unfortunately, it’s a little disjointed, primarily because I discuss goals of pursuing a PhD before I talk about what certificate I want to pursue within the MPH program! Switching those two sentences and discussing my certificate goals within the MPH and then mentioning my PhD plans would make a lot more sense.

I also start two sentences in a row with “I intend,” which is repetitive.

The final sentence is a little bit generic; I might tailor it to specifically discuss a gender and sexual health issue, since that is the primary area of interest I’ve identified.

This was a successful personal statement; I got into (and attended!) the program. It has strong examples, clear organization, and outlines what interests me about the program (its interdisciplinary focus) and what competencies I would bring (a background in cultural analysis and experience with the business side of healthcare). However, a few slight tweaks would elevate this statement to the next level.

Graduate School Personal Statement Examples You Can Find Online

So you need more samples for your personal statement for graduate school? Examples are everywhere on the internet, but they aren’t all of equal quality.

Most of examples are posted as part of writing guides published online by educational institutions. We’ve rounded up some of the best ones here if you are looking for more personal statement examples for graduate school.

Penn State Personal Statement Examples for Graduate School

This selection of ten short personal statements for graduate school and fellowship programs offers an interesting mix of approaches. Some focus more on personal adversity while others focus more closely on professional work within the field.

The writing in some of these statements is a little dry, and most deploy at least a few cliches. However, these are generally strong, serviceable statements that communicate clearly why the student is interested in the field, their skills and competencies, and what about the specific program appeals to them.

Cal State Sample Graduate School Personal Statements

These are good examples of personal statements for graduate school where students deploy lots of very vivid imagery and illustrative anecdotes of life experiences. There are also helpful comments about what works in each of these essays.

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However, all of these statements are definitely pushing the boundaries of acceptable length, as all are above 1000 and one is almost 1500 words! Many programs limit you to 500 words; if you don’t have a limit, you should try to keep it to two single-spaced pages at most (which is about 1000 words).

University of Chicago Personal Statement for Graduate School Examples

These examples of successful essays to the University of Chicago law school cover a wide range of life experiences and topics. The writing in all is very vivid, and all communicate clear messages about the students’ strengths and competencies.

Note, however, that these are all essays that specifically worked for University of Chicago law school. That does not mean that they would work everywhere. In fact, one major thing to note is that many of these responses, while well-written and vivid, barely address the students’ interest in law school at all! This is something that might not work well for most graduate programs.

Wheaton College Personal Statement for Graduate School Sample 10

This successful essay for law school from a Wheaton College undergraduate does a great job tracking the student’s interest in the law in a compelling and personal way. Wheaton offers other graduate school personal statement examples, but this one offers the most persuasive case for the students’ competencies. The student accomplishes this by using clear, well-elaborated examples, showing strong and vivid writing, and highlighting positive qualities like an interest in justice and empathy without seeming grandiose or out of touch.

Wheaton College Personal Statement for Graduate School Sample 1

Based on the background information provided at the bottom of the essay, this essay was apparently successful for this applicant. However, I’ve actually included this essay because it demonstrates an extremely risky approach. While this personal statement is strikingly written and the story is very memorable, it could definitely communicate the wrong message to some admissions committees. The student’s decision not to report the drill sergeant may read incredibly poorly to some admissions committees. They may wonder if the student’s failure to report the sergeant’s violence will ultimately expose more soldiers-in-training to the same kinds of abuses. This incident perhaps reads especially poorly in light of the fact that the military has such a notable problem with violence against women being covered up and otherwise mishandled

It’s actually hard to get a complete picture of the student’s true motivations from this essay, and what we have might raise real questions about the student’s character to some admissions committees. This student took a risk and it paid off, but it could have just as easily backfired spectacularly.

Key Takeaways: Graduate School Personal Statement Examples

In this guide, we discussed why you need a personal statement and how it differs from a statement of purpose. (It’s more personal!)

We also discussed what you’ll find in a strong sample personal statement for graduate school:

• A clear narrative about the applicant and why they are qualified for graduate study.
• Specific examples to support that narrative.
• Compelling reasons why the applicant and the program are a good fit for each other.
• Strong writing, including clear organization and error-free, cliche-free language.
• Appropriate boundaries—sharing without over-sharing.

Then, we provided three strong graduate school personal statement examples for different fields, along with analysis. We did a deep-dive on the third statement.

Finally, we provided a list of other sample grad school personal statements online.

What’s Next?

Want more advice on writing a personal statement ? See our guide.

Writing a graduate school statement of purpose? See our statement of purpose samples  and a nine-step process for writing the best statement of purpose possible .

If you’re writing a graduate school CV or resume, see our how-to guide to writing a CV , a how-to guide to writing a resume , our list of sample resumes and CVs , resume and CV templates , and a special guide for writing resume objectives .

Need stellar graduate school recommendation letters ? See our guide.

See our 29 tips for successfully applying to graduate school .

Ready to improve your GRE score by 7 points?

Author: Ellen McCammon

Ellen is a public health graduate student and education expert. She has extensive experience mentoring students of all ages to reach their goals and in-depth knowledge on a variety of health topics. View all posts by Ellen McCammon

How to write a personal statement

How to approach writing your personal statement for graduate applications.

If you’re applying for a grad course that requires a personal statement (sometimes also called a ‘statement of purpose’), it can be difficult to know where to start and what to include. Read on for tips from some of our masters’ students about their process and what they found helpful.

1. Before you start

The academic work is the most important reason why we’re here, but that also translates into work experiences, internships, volunteering. I think a big part of the personal statement is crafting that narrative of academic self that fits alongside your professional experiences, to give that greater picture of who you are as an academic. Lauren (MSc Modern Middle Eastern Studies)

Start by thinking about the skills, knowledge and interests you’ve acquired over time and how the course at Oxford will take them forward.

Your statement is the story you want to tell about yourself and your academic work to the department you are applying to.

Most of your application and its supporting documents communicate plain facts about your academic career so far. Your personal statement is your best opportunity to put these facts into context and show assessors how you’ve progressed and excelled.

Make sure you highlight evidence of your achievements (a high grade in a relevant area, an award or scholarship, a research internship).

Presenting yourself

When I was writing my personal statement, I went onto my course website. I looked at what they emphasised and what kind of students they were looking for, and I wrote about my experiences based on that. Kayla (MSc in Clinical Embryology)

Make it easy for an assessor to see how you meet the entry requirements for the course (you can find these on each course page ).

Don’t make any assumptions about what Oxford is looking for!

Get to know your department

You want to study this particular subject and you want to study at Oxford (you’re applying here, so we know that!) but why is Oxford the right place for you to study this subject? What interests or qualities of the academic department and its staff make it attractive to you?

Use your academic department’s website for an overview of their research, academic staff and course information (you'll find a link to the department's own website on each course page ).

I said, ‘why do I actually want to be here? What is it about being at Oxford that’s going to get me to what I want to do? Sarah (Bachelor of Civil Law)

Talk it out

Talking to others about your statement can be a great way to gather your ideas and decide how you’d like to approach it. Sarah even managed to get benefit out of this approach by herself:

“I spent a lot of time talking out loud. My written process was actually very vocal, so I did a lot of talking about myself in my room.”

2. The writing process

Know your format.

Make sure you’ve read all the guidance on the How to Apply section of your course page , so you know what’s needed in terms of the word count of the final statement, what it should cover and what it will be assessed for. This should help you to visualise roughly what you want to end up with at the end of the process.

Make a start

When it comes to writing your personal statement, just getting started can be the hardest part.

One good way to get around writer’s block is to just put it all down on the page, like Mayur.

First - write down anything and everything. In the first round, I was just dumping everything - whatever I’ve done, anything close to computer science, that was on my personal statement. Mayur (MSc Computer Science)

You’ll be editing later anyway so don’t let the blank page intimidate you - try writing a little under each of the following headings to get started:

• areas of the course at Oxford that are the most interesting to you
• which areas you’ve already studied or had some experience in
• what you hope to use your Oxford course experience for afterwards.

3. Finishing up

Get some feedback.

Once you’ve got a draft of about the right length, ask for feedback on what you’ve written. It might take several drafts to get it right.

This could involve getting in touch with some of your undergraduate professors to ask them to read your draft and find any areas which needed strengthening.

You could also show it to people who know you well, like family or friends.

Because they’re the first people to say, ‘Who is that person?’ You want the people around you to recognise that it really sounds like you. It can be scary telling family and friends you’re applying for Oxford, because it makes it real, but be brave enough to share it and get feedback on it. Sarah (Bachelor of Law)

Be yourself

Finally - be genuine and be yourself. Make sure your personal statement represents you, not your idea about what Oxford might be looking for.

We have thousands of students arriving every year from a huge range of subjects, backgrounds, institutions and countries (you can hear from a few more of them in our My Oxford interviews).

Get moving on your application today

To find out more about supporting documents and everything else you need to apply, read your course page and visit our Application Guide .

Applicant advice hub

This content was previously available through our  Applicant advice hub . The hub contained links to articles hosted on our  Graduate Study at Oxford Medium channel . We've moved the articles that support the application process into this new section of our website.

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Motivation Letter / Statement of Purpose

Learn how to persuade the admissions team at the university to give you a place by using your personal statement.

• Types of content that should be included in your motivation letter
• How to format a personal statement for university
• 5 Tips to make your personal statement more interesting
• Mistakes to avoid when writing your personal statement
• Samples of university personal statements
• Difference between personal statement, cover letter and motivation letter

A Guide For Writing an Effective Personal Statement For University Admissions

When making your applications to your universities and colleges of choice, writing your academic personal statement is the first opportunity that you have to show your personality, to get across what motivates you, and ultimately to clarify why the admissions staff at your chosen university should accept you on the course you want.

Here you will find recommendations and advice on structure, content, as well as what mistakes to avoid when creating your personal statement for university or college.

Keep in mind that if you are applying to UK universities through UCAS you can only write one statement even if you apply to five different courses. 

Types of Content That Should Be Included in Your Motivation Letter

Most probably you know that you would be an excellent addition to any university, but we often freeze when we’re put in a situation where we have to explain the reason why. Writing about ourselves is not something most of us do under normal circumstances, so getting some practice before you sit down to write your first draft of your personal statement can help you organise the topics you want to speak about in your mind.  

Below you will find two planning tables to help you quickly and easily clarify what kind of skills and information about yourself you should include in your motivation letter for university.

Consider sharing some information about how you arrived at this point in your academic life. What exactly makes you passionate about the course you’re applying for compared to any other course?  

What challenges have you faced and overcome? This doesn’t have to be a dramatic example, but you can feel free to describe experiences such as conquering your fear of public speaking, being the only person in your family to go to university, and other ordinary situations. This is your chance to show off some of your virtues, such as how determined and hard-working you are when you have a goal.  

Motivation Letter Content Planning Table

Using this table you can start to create a vision for what you want to speak about, and what story you want to tell the reader.

Around two thirds of your personal statement should consist of the information that you use to answer these questions, and to do that you have to be aware of the character limit that has been established for your statement. In the case of UCAS’ personal statement, this is set at 4,000 characters (between 570 and 1000 words). 

The remaining third of the personal statement should be about yourself and why you believe you’re a good fit for the course that you are applying for, with this being focused on what would make you a valuable addition to the university. You should only include information that directly supports your case for studying at your chosen university , rather than talking about the dreams that you’ve had since you were a small child. The golden rule is that the more recent the information, the better , because Admissions Selectors want to know about the person you are today. 

Filling out the table below and having it with you as you write your personal statement can help you remember to include the qualities that you possess.

Brainstorming For Skills to Include in a Personal Statement

As always, all information that you choose to include should build upon the narrative of why the university should select you for the specific course you are applying for . This can be easy to forget while you’re expanding on your talking points.

Even though there are no rules written in stone about how to write a successful university application, you now have the information you need to get started with creating a unique and impactful personal statement that demonstrates to your chosen university why you should be accepted as a student.

Writing a personal statement that truly manages to make the author stand out from the crowd is a process that can take days or even weeks to finalise, while you get feedback from your teachers, friends and family. For this reason, start drafting your personal statement today and you’ll see that all you have to do is be yourself and present yourself in a way that is honest, authentic and enthusiastic. 

Hopefully, your mind is buzzing with ideas of what you’d like to speak about in your motivation letter – just make sure you follow the etiquette of how to present everything before you get started!

How to Format a Personal Statement For University

One of the main decisions you need to make about how to present your statement is how many paragraphs should be used. While there are no absolute rules about what admission staff will like, it is generally accepted that between five and seven paragraphs with a maximum of 500 words is the best approach . The reason for this is that you have to touch on a variety of topics, and separating them in this way allows you to organise them logically and make your point effectively.

You should speak in the past-tense when sharing your story of how you got to where you are today as a student and individual. Towards the end of your personal statement, you can change to the present-tense to give the reader a sense of narrative and purpose.

For example:

• “During my work experience placement, I had the opportunity to…”
• “From time to time, I volunteer as…”

Again, although there are no rules with how you should write, there are some formats that are reliable and have survived the test of time. One example of a format that helps applicants write clear and concise statements is the following template:

• Start by explaining why you have chosen this course , and very briefly let them know a little about your background. Keep it simple!
• Demonstrate to the reader what you know about the subject by mentioning current developments or important research topics, and how they impact areas of society in a broader way. Universities are not just looking for people who can keep up with the news, but people who show vision and enthusiasm. Be sure to check out the downloadable prospectus that your preferred universities offer, to make sure you have really understood what is being offered.
• Now is the time to speak about any extracurricular activities or experiences outside of academia that are relevant to the course you are applying for. If your experiences don’t directly relate to the subject, you can try to explain how the skills that you developed during these experiences will be meaningful in the context of your university course. With that said, be careful not to exaggerate here, as you may later have to answer questions about anything you include.
• Conclude your statement in a professional and formal tone by thanking the reader for their time, and expressing your eagerness to start university in the near future.

What to Keep in Mind When Writing Your Personal Statement

The way you write your personal statement gives the admissions committee an instant impression of how much care and attention you are capable of while producing an important piece of work, and for that reason we want to give the best first impression possible.

It’s important to remember that the university is not trying to trick you when they ask you to tell them about yourself . They don’t know you, and they would like to know more about what you do with your time, and where you would like to go in life. 

Focus on common themes that your courses of interest share, and avoid including the specific course or university names in order to keep it general . Those students who are applying through UCAS can find information on important deadlines here .

With everything in the right place in your motivation letter, the next task is to learn how to make your motivation letter as interesting as possible, as well as avoid some of the common pitfalls and mistakes.

5 Tips to Make Your Personal Statement More Interesting

Maybe you already know what type of content you want to include in your personal statement, and you just need a little help with how to structure everything. The following suggestions are a good place to start:

• An introduction that immediately stands out from other applicants. It’s important to appreciate that the people who read university applications have seen a lot of the same thing, so this is your chance to be different and grab the reader’s attention. This does not mean trying to be as unorthodox as possible, but just show your personality and don’t try to impress the reader.

• What your goals are and how the selected course will help you achieve them . To make sure that you give university tutors the impression that you fully understand what their courses are about, you should do some of your own research by reading the university’s prospectus. These can usually be downloaded from their official website, and often include external links intended to help the applicant understand the approach of a particular course.
• Why you have a passion for your chosen subject. Throughout your application, you should show how passionate you are about the subject in question. Was there an event in your life that made you pursue the path that you’re on? Let them know about it! 
• Show ways that you have immersed yourself in the subject outside of the classroom. Admission tutors are looking for evidence that your interest in your subject continues even when your classes are finished for the day. A simple but effective way to speak about this is highlighting the books you have read on the subject, or workshops and seminars you have attended in your own time. 
• Your participation in clubs or societies . This does not need to be strictly related to the courses you are applying for, as admission committees value your intellectual and creative ability to relate your experiences to your subject of choice.

Consider focusing on topics such as public speaking, staying organised, and the discipline and perseverance required to excel in a sport. Speaking about your experiences in this way will communicate that you are a person that pursues their goals earnestly.

Common Mistakes to Avoid When Writing Your Personal Statement

Writing a personal statement is a process that can take time, and it would be a shame to commit the simple and avoidable mistakes that some students make. In this list you’ll find some of the most common errors when it comes to personal statements. 

• Avoid using your application as a chance to show how many sophisticated words you know . This is likely to be distracting from the overall point of what you’re trying to convey.
• UCAS and other organisations all use software designed to detect plagiarism , which easily detects when applicants use parts of their colleagues’ personal statements. Writing your own application is important, because you can be asked unexpected questions later during your interview.
• Related to the previous point: always tell the truth!
• Try to resist the temptation to procrastinate with getting started on your statement , as this is another common mistake that applicants make. This will be a process of writing multiple drafts, and getting your friends and family to proofread for you, and these things can take longer than you expect to get done.
• Humour and quotes are usually inappropriate . This doesn’t mean that you have to take an overly serious tone, but you simply never know whether the member of staff reading your personal statement shares your sense of humour. In the case of quotes, this is considered a cliché writing technique by most admissions officers, and if you do choose to use one then there should be a clear reason to justify it.

In the next section you will find some explanations from tutors at Oxford, Greenwich and Bangor University on their typical reasons why they might reject an application.

There are many potential reasons why admission staff might consider that an applicant isn’t suitable for the requested course, and the following are some of the points of view that tutors expressed when asked to describe their usual reasons for rejecting a personal statement: “I work at Bangor University, and I couldn’t tell you how many times I’ve been reading personal statements and I see a sentence mentioning the name of a completely different university or course than the one the student is applying for. This makes a bad impression because it shows that the student hasn’t really planned their application properly, and this qualifies as an instant rejection for me.”

“Something I personally find off putting in their personal statement for Media Studies is when the student talks too much about their Dad who owns a radio station, or their Auntie who is a journalist. Not only is this irrelevant for us, but it gives the impression that the applicant is trying to look good based on the achievements of their family . I only want to know about the applicant and what motivates them.”

From these professionals’ perspectives we can see that a light, authentic and concise style is preferred . Even with their helpful points of view, you can benefit from checking out some visual examples of university personal statements.

Samples of University Personal Statements

Examining a diverse variety of university personal statements can help you get a sense of which tone and style you would like to use in your own statement , as well as the opportunity to observe some of the shortcomings or mistakes that have been made by others so that you can avoid making them yourself.

Below you can find two examples of personal statements from students, and a brief summary of their strengths and weaknesses. Also you can check out this enlightening two minute video from a Dartmouth Former Admissions Reader to learn what admissions officers look for in college applications.

Personal statement from a biochemistry student :

“When I was eleven years old, my father was involved in a road accident with a lorry. His injuries were quite serious, and he was only able to recover after receiving a blood transfusion. Ever since then, I’ve had the goal of working in transfusion science myself, to do for other families what those professionals did for mine. As I’ve had the privilege of knowing what I wanted to do with my life from an early age, I’ve been able to do extensive research into the skill set that these kinds of scientists must have. I consider myself an efficient and focused person, which are critical attributes when it comes to being responsible for patients’ lives. I feel that I am academically prepared to take the next step on this career path due to my deliberate A-level choices in Biology, Chemistry, Psychology and Maths.

Due to studying both biology and chemistry, I’ve been able to develop laboratory skills that will serve as a good foundation for more advanced techniques at the university level. Maths has improved my ability to interpret numerical information logically, while Psychology has given me the chance to improve my writing skills.

During my time at school, I have always taken on positions of additional responsibility. I was elected as the form captain twice, and also Head Girl in my last year. This position was a challenge, because it was my job to represent my school at important events, but it was this challenge which sharpened my public speaking skills. I’ve received prizes for both biology and maths, and I was also awarded the Stubbs Cup, which I consider one of my main achievements.

In my spare time I go for long walks in the countryside with my two dogs, which are energetic huskies. Taking care of all their needs by myself requires discipline, since they are such a demanding breed. I also use this time to socialise with other people who are out with their animals, as I love to meet new faces. One of the reasons I’m excited about university is for the chance to meet so many new people.

Apart from that I also like to lift weights in the gym, because I find that keeping healthy makes me more motivated for other areas of my life. The gym I attend has a service that looks after clients’ children while they work out, and I recently started working there because I love working with children. In order to work here, I had to earn my first aid certificate.

I think that a career as a biomedical scientist would be an enriching and satisfying career for me because it’s a job that both improves and saves lives. Taking the next step to university has been my main aspiration for a long time, and I look forward to the challenges that it will bring.”

Personal statement from a drama student :

“From an early age I have always been fascinated by the stage. For me it’s much more than entertainment, as I believe that a well-produced drama production can make an emotional impact on an audience. My main involvement with the craft has been through acting, however I’m also very interested in learning other aspects of theatre such as lighting and set design in a university setting.

For my GCSE Drama final production, a group of us produced a play based on a short story by A.L. Kennedy. Because there were only six of us in the group, we shared a lot of responsibility. I played one of the main characters and was also in charge of obtaining the props we needed. These tasks were enjoyable but the most challenging part of the production was to adapt the story for the stage, and produce a script as close to the original story as possible. This was a demanding but enjoyable job and really opened my eyes to the complexity of adapting stories to the stage. 

As well as Theatre Studies, my other AS-levels are in English Literature, Sociology, and Biology. In English Literature we have just completed a module on plays in which we studied Death of a Salesman by Arthur Miller and Shakespear’s Henry V. I go to the theatre as often as I can, and have seen many amateur and professional productions. My favourite playwright is Willy Russell. I think all his plays provide an interesting social commentary, and successfully blend comedy and tragedy. I have seen many musicals, but Blood Brothers is by far my favourite; I have now seen it four times! I am looking forward to discovering more playwrights while at university. 

My interest in drama and the theatre takes up a lot of my social life. I have taken part in all my school’s productions and am also involved in a local drama group ‘The Bournemouth and Boscombe Light Operatic Club’ –  BBLOC for short. Every year we hold a major production, the most recent being Oh What a Lovely War. I value the experience of being part of this group as I get to work with people of all different ages. I also have a part-time job in a local Beefeater restaurant. This job has taught me the value of being able to work as part of a team, and I think helps me improve my performance within BBLOC and at school, as good teamwork is crucial to a successful production. I am looking forward to joining a drama society at university, and also possibly a film society, as cinema and film are another of my passions. I feel I have a lot to contribute to university life and hope you will consider me for a place at your university.”

If you have made it this far then you now have a plan of attack for how to make an outstanding motivation letter – well done! Click here for tips on how to structure a strong academic CV and how to request notable letters of recommendation .

Frequently Asked Questions About Motivation Letters

What is the difference between a personal statement and a motivation letter.

The two terms are often used interchangeably, but if we want to get specific about it then in reality a motivation letter invites the writer to speak about the academic or work position they are applying for will be a crucial step in their career or personal development.

A personal statement’s content is more likely to be oriented in the past, describing the activities and achievements that have brought you to where you are today. 

In other words, very similar information appears on both documents, but the story that you’re expected to tell with that information is where the difference lies.

What is the difference between a cover letter and a motivation letter?

A cover letter is usually used in the context of applying for a job position, with the intention of demonstrating how the experiences that you’ve had and the skills you’ve developed make you the perfect candidate.

Motivation letters are generally used for describing to the reader where you want to go in the future, and how that would become a real possibility by becoming a part of their organisation.

What should I write in a motivation letter?

The answer to this depends on what type of organisation you want to apply to, because the content and style can change significantly depending on the context. Just a few different scenarios that would change the delivery of your motivation letter might include:

• Student exchange programmes
• Internship positions
• Scholarships
• Job selection processes
• Undergraduate education
• Graduate education

The post above is intended to help anybody drafting their motivation letter in an academic context .

Craig Plunkett

Fabiola López Marín

Related articles.

Letter of Recommendation / Reference

Resume/ Academic CV for Students Studying Abroad

Student Accommodation Guide

UCAS Guide For International Students

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The best statements tend to be genuine and specific from the very start. You'll be on the right track if you show your enthusiasm for the subject or course, your understanding of it, and what you want to achieve.

Admissions tutors – the people who read and score your personal statement – say don’t get stressed about trying to think of a ‘killer opening’. Discover the advice below and take your time to think about how best to introduce yourself.

Liz Bryan: HE Coordinator and Careers Advisor, Queen Elizabeth Sixth Form College

Preparing to write your personal statement.

Start by making some notes . The personal statement allows admissions tutors to form a picture of who you are. So, for the opener, think about writing down things, such as:

• why you’re a good candidate
• your motivations
• what brings you to this course

If you’re applying for multiple courses , think about how your skills, academic interests, and the way you think are relevant to all the courses you've chosen.

Top tips on how to write your statement opener

We spoke to admissions tutors at unis and colleges – read on for their tips.

1. Don't begin with the overkill opening

Try not to overthink the opening sentence. You need to engage the reader with your relevant thoughts and ideas, but not go overboard .

Tutors said: ‘The opening is your chance to introduce yourself, to explain your motivation for studying the course and to demonstrate your understanding of it. The best personal statements get to the point quickly. Go straight in. What excites you about the course and why do you want to learn about it more?’

Be succinct and draw the reader in, but not with a gimmick. This isn't the X Factor. Admissions tutor

2. Write about why you want to study that course

Think about why you want to study the course and how you can demonstrate this in your written statement :

’Your interest in the course is the biggest thing. Start with a short sentence that captures the reason why you’re interested in studying the area you’re applying for and that communicates your enthusiasm for it. Don't waffle or say you want to study something just because it's interesting. Explain what you find interesting about it.’

It's much better to engage us with something interesting, relevant, specific and current in your opening line… Start with what's inspiring you now, not what inspired you when you were six. Admissions tutor

3. Avoid cliches

Try to avoid cliches and the most obvious opening sentences so you stand out from the very first line . UCAS publishes a list of common opening lines each year. Here are just some overused phrases to avoid using in your personal statement:

• From a young age…      
• For as long as I can remember…
• I am applying for this course because…
• I have always been interested in…
• Throughout my life I have always enjoyed…

And try not to use quotes . Quotations are top of the list of admissions tutors' pet hates.

4. Maybe don't begin at the start?

’Concentrate on the main content of your statement and write the introduction last. I think the opening line is the hardest one to write, so I often say leave it until the end and just try and get something down on paper.’

It may be easier to get on with writing the main content of your statement and coming back to the introduction afterwards –that way you will also know what you’re introducing.

I often advise applicants to start with paragraph two, where you get into why you want to study the course. That's what we're really interested in. Admissions tutor

The personal statement tool image

Don’t be tempted to copy or share your statement.

UCAS scans all personal statements through a similarity detection system to compare them with previous statements.

Any similarity greater than 30% will be flagged and we'll inform the universities and colleges to which you have applied. 

Find out more

Joseph bolton: year 2 history& politics student, university of liverpool.

• Do talk about you and your enthusiasm for the subject from the very start.
• Do be specific. Explain what you want to study and why in the first two sentences.
• Do come back to the opening sentences if you can’t think what to write straightaway.
• Don’t waste time trying to think of a catchy opening.
• Don't waffle – simply explain what you find interesting about the subject and show that you know what you are applying for.
• Don't rely on someone else's words. It's your statement after all – they want to know what you think.

One final thought

Think about making a link between your opening sentence and closing paragraph – a technique sometimes called the 'necklace approach’.

You can reinforce what you said at the start or add an extra dimension. For example, if you started with an interesting line about what’s currently motivating you to study your chosen degree course, you could link back to it at the end, perhaps with something about why you’d love to study this further at uni.

Need more advice?

• Struggling with the conclusion to your personal statement? Read our guide on how to finish your statement the right way .
• Read more dos and don’ts when writing your personal statement . 
• Discover what to include in your personal statement .
• Start your opening sentences with our personal statement builder now.

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Many employers and educational institutions will ask you to apply online using their application form. In this form you will likely need to provide basic information about yourself, as well as provide evidence of your skills and motivation through answering questions or writing a personal statement.

Preparing to write an application form

Includes information on how to research the opportunity and how to reflect on how you meet the requirements.

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Answering application form questions

Advice on how to answer motivational and competency-based questions in an application form.

Writing a personal statement

Advice on how to structure a personal statement effectively for job, placement and internship opportunities.

Applications for further study and research

Specific advice on personal statements for postgraduate research, research posts and how to structure research proposals.

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What is the two pot retirement system.

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