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What Is a Digital Presentation & How to Get Good At It
Learn the basics of presentation decks and how to create one. Explore examples and tips to make your own deck more effective and engaging.
Dominika Krukowska
16 minute read
Short answer
What is a presentation.
A presentation is a slide-based visual storytelling aid. It’s used for transferring information and emotion to an audience with visual, vocal, and textual communication.
The purpose of a presentation is to help the audience understand a subject matter. Presentations are used in business, academics, and entertainment. They can be made in PowerPoint, PDF, or webpage format.
Why people hate presentations (including yours)
Have you ever sat through a digital presentation that felt like it was dragging on forever? Or worse, have you been the one giving the presentation when people’s eyes glazed over?
This feeling of agonizing boredom is called Death by PowerPoint, and it means losing your audience's attention. They won't remember anything you said, and probably couldn't care less.
I’m going to show you how to never again suffer from Death by PowerPoint by avoiding the common PowerPoint pitfalls, immediately engage your audience, capture their interest, and make them care.
Let's dive in!
What is the main purpose of a presentation?
The purpose of a presentation is to communicate information or ideas to an audience in a clear and effective manner. The reasons for making a presentation can be to inform, persuade, motivate, educate, entertain, or simply share knowledge or experiences.
The goal of a presentation can be to help your audience understand complex concepts, make informed decisions, or take action based on the information you present.
In business settings, presentations are often used to pitch products or services, report on progress or performance, or make recommendations to stakeholders.
What are the 2 main types of presentations?
When it comes to creating a presentation, there are 2 primary types: (1) speech presentations and (2) digital presentations (made for reading). There are key takeaways for nailing each presentation type. Take note of them if you intend to get good at both.
Reading presentations
Speech presentations
Digital presentations (Reading presentations)
Digital presentations, on the other hand, are presentations that the audience can access on their own computer or phone without the presenter being physically present. These presentations require a different set of skills and techniques to keep the audience engaged.
Essentials for improving your digital presentations:
- Written clarity is critical: Since your audience will be reading your presentation, it's essential to keep your content clear and concise. Say more with less.
- Show, don't tell: Use supporting visuals to help illustrate your points and make your presentation more engaging.
- Animation and annotation: Use animations and annotations to direct your audience's attention to the right place at the right time, keeping them engaged throughout. there are plenty of free animation software to help you create these.
- Personalization: Make your audience feel like you're speaking directly to them by personalizing your presentation. Use inclusive language and address their pain points, needs, and interests.
Speech presentations (Face to face)
Speech presentations are the classic type of presentation where a speaker presents to an audience in person. These presentations are usually given at conferences or meetings, and can now also take place virtually through platforms like Zoom, Google Meet, or Skype.
Essentials for improving your speech presentations:
- Less written, more spoken: Speech presentations are all about the spoken word, so it's crucial to avoid cramming too much text onto your slides. Focus on speaking to your audience instead.
- Body language and voice: In a speech presentation, your body language and tone of voice are essential to engaging your audience. Use humor, sarcasm, or suspense to keep your listeners interested.
- Rapport: Making eye contact and using real-time communication can help you build rapport with your audience and make them feel involved in your presentation.
What are the main types of digital presentations?
Digital presentations come in all shapes and sizes, but understanding the main types can help you choose the right format for your message.
Business presentations
Marketing presentations, sales presentations, education and training presentations, personal presentations.
Education & training
Business presentations are used for showcasing company performance updates, introducing new products or services, discussing future plans with clients and partners, or briefing investors.
Whether it's an internal meeting or an external one with stakeholders, business presentations are all about delivering a clear and compelling message that drives the company forward.
Marketing presentations are visual decks used to present your target audience, marketing strategies, and campaign outcomes to prospective clients, ad agencies, or stakeholders.
Sales presentations are decks that contain details about the features, pricing, and main benefits of your offering, and are used during in-person meetings or online sales calls. They’re designed to help sales reps close deals or land new clients.
Education and training presentations are slide decks designed to teach new concepts and best practices to a variety of audiences, including students, employees, or clients.
A personal presentation is used during networking events, business conferences, or public speaking engagements. It’s used to share your key accomplishments and demonstrate your passion and the main values you stand for.
What makes a good presentation?
A good presentation captivates by establishing trust, engaging the audience with interactive elements, and weaving data into an enthralling narrative that sparks emotions and inspires, leaving a lasting impact.
There are 3 things any good presentation must do:
1. Establish trust and credibility
Without your audience trusting you and your authority you will never get them to listen. And to really listen, some say, they have to like you.
To establish yourself as a credible source of information, use relevant visuals, stories, and examples that showcase your expertise and experience, earning the trust of your audience.
2. Interact with the audience
Static PowerPoint slides are no longer enough to engage anyone. Presentations need to be informative but also entertaining.
Therefore, incorporating interactive elements into your presentations like animations, videos, calculators, quizzes , polls, and live infographics is now essential to grab attention and keep your audience engaged start-to-finish .
3. Tell a good story
When it comes to digital presentations, it's not just about the information you share, but how you share it. That's where storytelling comes in! It's all about weaving a relatable narrative that resonates with your viewers, leaving them eager for more.
By blending your data and facts into an enthralling tale, you're not only dishing out knowledge but also sparking emotions and inspiration. It's a game-changer for grabbing your audience's attention and getting your message across effectively.example
How to create a good digital presentation?
To create a great digital presentation, you need to think beyond the slides and consider the experience you want your audience to have.
Think of your presentation as a journey that takes your audience from point A to point B - you need to ensure that every step of the way is memorable and captivating.
When creating a digital presentation, there's more to it than just putting together a few slides.
You can make it real-pretty, but to make it truly effective you need to have a clear understanding of where you want to take your audience, and tailor your content accordingly.
Good presentation example
This example shows how interactive content can make a presentation that pulls you in and makes you feel part of the journey.
What should a presentation include?
Most decks contain the following 3 elements:
- Introduction (the objectives and agenda of your presentation)
- Main body (key talking points that you want to cover)
- Conclusion (followed by a single, actionable call to action)
The specific outline of your presentation will depend on your particular use case.
Check out our dedicated guides for particular business presentations:
- What to Include in a Pitch Deck (Slides 99% of Investors Want)
- 7 elements of a great sales deck structure
- What should a one-pager include?
- What does a marketing deck include?
How to start and how to end a presentation?
Start your presentation with a strong hook that captures your audience's attention and makes them interested in what you have to say.
You can end your presentation with a thank you slide, but that would be too bad. For your words to carry beyond the last slide you’ll need to give your audience the next step.
And so, you should end your presentation with a singular, clear call to action that inspires your audience to follow through on your message.
What are the essential building blocks of a successful presentation?
Almost everyone nowadays makes beautiful presentations. But that’s not enough to make them successful.
5 key elements that every successful presentation includes:
1. Compelling (human) story: Your presentation should tell a story that connects with your audience on a personal and emotional level, making your message relatable and memorable.
Here are 5 quick storytelling tips to deliver engaging presentations:
2. Clear structure: A clear structure helps your audience follow along and understand the flow of your presentation. This can be chronological, sequential, before-after, problem-solution-resolution, or any other simple and easy-to-follow structure.
3. Problem and solution: Your presentation should address a problem that your audience faces and offer a solution that your product or service can provide.
4. Actionable takeaways: Your presentation should leave your audience with actionable steps or insights that they can use to apply the information you've presented.
5. Supporting visuals (product demo) and data visualization (graphs, charts, and infographics): Using visuals to support your presentation can reinforce your message and help your audience retain the information you presented.
6 biggest mistakes to avoid when creating a presentation
It’s easy to forget that the presentation is for your audience rather than for you. You may want to tell them everything from A to Z, but they may only want to know ABC.
It’s even easier to take for granted that the things you understand are clear to others. But for them, these things are horribly complex (look up the curse of knowledge).
1. Using too much text: Overloading your slides with text can cause your audience to lose interest and detract from your main points. Keep your text to a minimum and use visuals to reinforce your key takeaways.
2. Going too much into detail: attention is a limited resource so you can’t fit everything in a single presentation. Tell your audience only what they really want (and need) to know. Avoid any technical details or complex jargon that does not contribute to the core of your message.
3. Neglecting interactivity: Failing to include interactive elements can cause your audience to disengage. Use polls, quizzes, and other interactive tools, including email newsletter software , to keep your audience engaged.
4. Ignoring the power of storytelling: Telling a compelling story is critical to capturing your audience's attention and leaving a lasting impression. Use relatable stories and examples that support your key points.
5. Poor use of visuals: Using low-quality visuals, irrelevant images, or poorly designed charts and graphs can detract from your presentation and cause confusion. Use high-quality visuals that reinforce your key ideas and are easy to understand.
6. Lack of personalization: If you don’t tailor your presentation to your audience's needs, interests, and level of understanding, your message will fall flat. Make sure to consider your audience's perspective and adjust your deck accordingly.
You don't want your presentation to end up looking like this:
How to design a presentation?
Designing a presentation is a bit like decorating a cake - you want it to be visually appealing but also yummy to consume. You want it to leave your audience with a taste for more rather than a bad taste in their mouth.
Lucky for you there are practical steps for designing a presentation that truly wows your audience every time. There's also a more practical presentation maker for this than PowerPoint. You can use it to get much more engaging presntations.
Practical presentation design tips:
1. Choose a color scheme: Just like choosing the perfect icing color for your cake, selecting a color scheme that complements your brand can make your presentation feel more coherent. Or, if you’re pitching to a client, you can use their brand colors instead in order to impress them.
2. Use high-quality images: Using high-quality images is like adding a layer of delicious, rich frosting to your cake. It makes your presentation more visually interesting and helps support your key message.
3. Use consistent fonts: Using consistent fonts throughout your presentation can make it easier to read. Stick to two or three fonts that complement each other and use them consistently.
4. Incorporate visual aids: Visual aids like colorful sprinkles and creative cake toppers can take your cake to the next level. Similarly, graphs, charts, and infographics can help break text patterns and, therefore, make your presentation more memorable.
Check out our use-ready slide design with every type of slide you can think of designed according to our tips and best practices.
Where to find presentation templates?
Scouring the web for presentation templates can be a bit like looking for a needle in a haystack - it's time-consuming, frustrating, and can leave you feeling a bit lost. Most designs available look dull and samey, and are not optimized for engagement.
But don't worry, we've got you covered! Here are the best interactive presentation templates for different use cases:
Choose template by:
What tools to use to create presentations?
Unfortunately, there's no one-size-fits-all tool for creating a digital presentation. And with so many presentation tools out there, it can be hard to know where to start looking.
That’s why we've done the research for you - check out our article rounding up the best presentation software to pick the right one for your needs!
And, if you want to learn more about creating effective digital presentations, check out these posts:
- How to Make Effective & Impactful Presentations (12 Steps)
- How to Make a Multimedia Presentation (5 Easy Steps)
How to give a presentation?
Giving a presentation can be intimidating, but it's an excellent opportunity to showcase your knowledge and expertise. To deliver a successful presentation, you need to focus on engaging your audience, keeping their attention, and providing valuable information.
9 tips to help you give a memorable presentation:
1. Start with a strong hook
A strong opening is crucial to grab your audience's attention and pique their interest. Begin with a bold statement, a surprising fact, or a personal anecdote that relates to the topic of your presentation. This will immediately grab the audience's attention and make them want to listen to what you have to say.
2. Make your objectives and agenda clear
Engage your audience right from the start by letting them know what's in store for them. Outlining your objectives and agenda early on will keep your audience focused and ensure that they don't miss out on any crucial information. Let them know why it's important to pay attention to your presentation and what they can expect to learn from it. By doing this, you'll build anticipation and get them excited about what's to come!
3. Leverage storytelling
People love stories, and they are an effective way to connect with your audience. Use anecdotes, metaphors, and examples to illustrate your points and make your presentation more relatable. This will help the audience understand the concepts you're presenting and retain the information up to 60-70% better .
4. Ask questions, use humor, give simple directions that prove a point
Engage your audience by asking questions, using humor, and giving them simple tasks to perform that illustrate your point. This will keep their attention and make the presentation more interactive.
5. Direct the audience's attention
Use a pointer or built-in animation to draw the audience's attention to critical information. This will help them focus on what you're saying and avoid distractions.
6. Work on the delivery
Speak slowly and clearly, use positive language, and avoid reading from notes as much as possible. Use humor and engage with your audience to make the presentation more enjoyable. Ensure your body language is confident and relaxed, and maintain eye contact with your audience.
7. Add interactive elements
Incorporate interactive elements like polls, quizzes, or surveys to involve your audience and gather valuable feedback. This will make your presentation more engaging and ensure your audience retains the information presented.
8. Close with a CTA
End your presentation with a strong call to action (CTA). Inspire your audience to take the next step, whether it's signing up for a newsletter, buying a product, or visiting your website. Make it clear what you want your audience to do after the presentation.
9. Leave time for a Q&A session
Finally, leave ample time for a Q&A session. This will allow your audience to clarify any doubts and ask questions. It's also an excellent opportunity for you to engage with your audience and get valuable feedback on your presentation.
Create amazing digital presentations from templates
Creating a digital presentation that grabs your audience's attention and drives results may feel like a daunting task.
After all, a strong digital presentation can be the difference between leaving a lasting impression on your audience or falling flat and losing their attention.
It's like trying to teach a class without proper preparation - you're not giving your knowledge and expertise a chance to shine, and your audience might not retain the information you're presenting.
To make things easier, try using our customizable digital presentation templates that will help you create an engaging and impactful digital presentation in no time!
Where can I see examples of good presentations?
If you’re looking for real-life examples that drove results for other companies from different industry sectors, check out highly effective presentation examples by our clients .
Alternatively, if you want to see the best presentation examples that you can replicate to create your own, here are our dedicated guides:
- 10 Perfect Presentation Examples That Win Over Anyone
- 9 Unique Sales Deck Examples that Outsell the Rest
- 10 Top Pitch Deck Examples to Inspire Your Fundraising Efforts
- Top Product Presentation Examples That Wow Everyone
- Marketing Deck: What It Is & How to Make It Win (Examples)
- 6 Elevator Pitch Examples for Any Scenario (Ready for Use)
Where can I find good presentation templates?
If you’re looking for snazzy presentation templates, Storydoc should be your go-to place. We offer a fantastic selection of visually stunning designs to make your digital presentation pop.
All components have been designed with best practices in mind and optimized for engagement. Thanks to the built-in analytics panel, you can also check how your presentations perform in real-time.
Click on any of these categories to see the best presentation templates for your specific use case:
- One-pager templates
- Sales deck templates
- Pitch deck templates
- Business proposal deck templates
- Marketing decks templates
- Case studies templates
- Report templates
- White paper templates
What are common types of business presentations?
The most common types of business presentations are:
- Sales decks
- Pitch decks
- Business proposal decks
- Marketing decks
- Case studies
Is a presentation the same as a slideshow?
Technically, a slideshow is a type of presentation, but not all presentations are slideshows.
A presentation can take many different forms, from a speech to a product demonstration, and can use various tools, including slideshows, to deliver the message. So while a slideshow is certainly a popular choice for presentations, it's not the only option out there.
What is death by PowerPoint?
Death by PowerPoint is the phenomenon of boring, uninspired, and ineffective presentations that use an overabundance of bullet points, text-heavy slides, and monotonous delivery. It's a surefire way to put your audience to sleep and leave them counting down the minutes until your presentation is over.
To avoid death by PowerPoint, aim to create presentations that are visually engaging, incorporate storytelling, and use multimedia elements like images, videos, and interactive features. Remember, a presentation should be a tool to enhance your message, not a crutch to lean on.
What are common types of presentation delivery formats?
There are 5 popular types of presentation delivery formats to choose from:
- Powerpoint: A classic choice, PowerPoint offers a range of design and animation options to create static slide-based presentations.
- Google Slides : As a cloud-based tool, Google Slides makes it easy to collaborate with others in real-time. It's an excellent option for static team presentations and remote work situations.
- Keynote : Exclusive to Apple devices, Keynote is known for its sleek and elegant design options. It's an ideal choice for visually appealing presentations on Mac or iOS devices.
- PDF: For a simple, static, and easily shareable format, PDF presentations are a reliable option. They ensure consistent formatting across different devices and platforms.
- Storydoc : Taking presentations to the next level, Storydoc provides immersive and interactive templates that are sure to captivate your audience and leave a lasting impression.
What are common types of presentation speech formats?
There are 4 common types of presentation delivery formats:
- Memorized: In a memorized delivery, the presenter memorizes the entire presentation word-for-word and delivers it without notes. This format can be effective for short presentations or speeches but can be challenging to execute for longer presentations.
- Manuscript: In a manuscript delivery, the presenter reads from a written script or teleprompter. This format is great for delivering complex or technical information but can come across as less engaging.
- Impromptu: In an impromptu delivery, the presenter delivers a presentation without prior preparation or planning. This format is often used in situations like interviews or meetings and requires quick thinking and adaptability.
- Extemporaneous: In an extemporaneous delivery, the presenter delivers a presentation using notes or an outline, but not a fully scripted presentation. This format allows for flexibility and engagement with the audience while still maintaining structure.
Why is a presentation important for my business?
Here are the main reasons why presentations are essential for your business:
- Be the expert: Presentations provide a platform to showcase your expertise and share your unique perspectives with your audience, establishing you as a thought leader in your industry.
- Build connections: Presentations provide an opportunity to connect with your audience, building relationships that can lead to future business opportunities.
- Leave a lasting impression: An engaging and memorable presentation can leave a lasting impact on your audience, increasing brand awareness and improving message retention.
- Achieve your goals: Presentations can be used to achieve business goals, from generating leads to securing funding or closing deals.
How to measure the effectiveness of a presentation?
Measuring the effectiveness of a presentation is crucial to ensure it hits the mark with your audience and achieves its goals. Here are some ways to measure the effectiveness of a presentation:
Ask for feedback: Don't be afraid to ask your audience for feedback after the presentation, either through surveys or live feedback. This feedback can provide valuable insights into what worked well and what could be improved, helping you refine your approach for future presentations.
Monitor engagement: Keep a pulse on engagement metrics such as views, shares, or the average reading time if the presentation is delivered online. These metrics can give you a sense of the level of interest generated by the presentation and which parts resonated with your audience. Our own presentation maker comes with built-in analytics tracking and reporting .
Track business outcomes: If your presentation is designed to drive business results, track metrics such as lead generation, sales, or conversion rates to assess its effectiveness in achieving these goals.
Hi, I'm Dominika, Content Specialist at Storydoc. As a creative professional with experience in fashion, I'm here to show you how to amplify your brand message through the power of storytelling and eye-catching visuals.
Perfect Presentation Examples That Win Over Anyone
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- Software applications
presentation software
![define presentation in computer Rahul Awati](https://cdn.ttgtmedia.com/rms/onlineimages/awati_rahul.jpg)
- Rahul Awati
What is presentation software?
Presentation software, also known as graphics presentation applications or presentation graphics programs, is a category of software used to create content where information is often represented in a graphical or visual way. A variety of presentation software is available to help tell a story or support written information using pictures, charts, graphs and other visual elements.
Types of presentation software
There are two main types of presentation software: business presentation software and general multimedia authoring tools.
Business presentation software products generally emphasize ease of learning and use, particularly for nontechnical and business users. However, they can include more advanced functions for experienced users. Most business presentation applications let users include visual elements like images , and sometimes audio and video.
General multimedia authoring software lets users create sophisticated presentations that might include photos, icons , audio narrations, transitions, animations and video sequences. Some presentations products combine ease of use and sophisticated features.
Key features in presentation software
Presentation software often includes templates to create visually rich presentations and slide decks. Templates can be easily edited to match user requirements or company brand guidelines. The software usually includes a search feature to discover these templates, as well as approved layouts and previous presentations.
Cloud-based presentation applications generally include shared workspaces and team folders that let multiple people securely collaborate, provide inputs, set status updates, and add comments and reactions. Users can also share presentations, project plans, conference keynotes, sales decks and more in real time. Versioning capabilities might be included so authorized users can manage version history, recover previous versions and view current progress.
Many vendors offer a centralized library of images, photos, icons and animations, and regularly update these libraries so customers can access the visual elements for their presentations. Some applications also integrate with external image sources like Unsplash, Giphy and Brandfetch, so business users can find additional digital assets such as images, logos, fonts and colors.
Other vendors' presentation software integrates with external video sites like YouTube or Vimeo, enabling users to embed video to support the deck's story or main message. Still other graphics applications include audio and data capabilities so users can add narrations to content and integrate data from Google Analytics , Google Sheets and other sources to accompany and strengthen the text.
Some applications include a built-in designer that implements predefined design rules and guardrails. Once content is added to the software, the designer converts notes, data and more into visually rich slides. The slides automatically adapt to the rules, so users don't have to make manual adjustments to change text font and resize images, for example. In addition, the software might include intuitive editing options and smart formatting capabilities to let users make quick edits and finalize a presentation.
The best presentation software includes support for brand esthetics. The application updates every slide and deck with the brand's specific fonts, colors, logos, themes and templates to create consistent brand presentations with the approved brand style. In most cases, style themes are customizable so company logos, colors, fonts and icon styles can be added to the presentation theme and updated as needed.
![define presentation in computer example of a PowerPoint presentation slide](https://cdn.ttgtmedia.com/rms/editorial/sMC_New-to-Office-365-in-July-timeline_mobile.png)
Artificial intelligence in presentation software
Presentation software products have evolved with more advanced capabilities and intuitive options for edits, sharing and collaboration. Sophisticated applications also include conversational AI engines so users can automatically generate new presentations quickly.
Depending on the software's capabilities, the AI engine may create the first draft of the presentation based on a user's description and needs.
Some AI-powered presentation products include smart templates that can quickly edit the autogenerated software and adapt the content to a user's or brand's story. The application might also include a designer bot that takes design inputs from the (human) user in natural language and generates unique images.
Common applications of presentation software
Presentation software is especially useful to create presentations and decks that include some combination of text, animations, images, video, audio and transitions. These might include creative briefs, pitch decks, moodboards , competitor analyses, proposals, bulletins, project reports, annual reviews, marketing plans and meeting discussions.
All these presentations can be displayed in a slideshow format. Built-in templates, content libraries and editing tools accelerate the design process, regardless of the presentation's purpose or intended audience.
Popular presentation software products
Microsoft PowerPoint is one of the most popular presentation software applications available today. It includes numerous user-friendly features for design, sharing and collaboration, object insertion, slideshows, text formatting, audio and video.
Other popular products include Lotus Freelance Graphics, Google Slides , Prezi, Slidebean, Canva and Keynote. Most of these products offer PC and Mac versions. In addition, many are free to download and use, while others come in free, paid or freemium versions.
Presentation software might include different features and capabilities. Organizations and users must assess their requirements, technical stack, audience type and budget before making a purchase.
For example, a geographically dispersed team might be better suited to a cloud-based application that supports borderless collaboration than a desktop application that can't be accessed from outside the enterprise network . Similarly, a marketing plan might require more visual elements while an investor update might require more graphs or charts. The software that is ultimately selected should satisfy these specific requirements.
For more on this topic, learn how to create a successful presentation .
Continue Reading About presentation software
- Pros and cons of AI-generated content
- 15 tips for delivering a successful presentation to the board
- Shared workspaces merge physical and digital worlds with IoT
- 7 key benefits of AI for business
- Microsoft makes PowerPoint Presenter Coach widely available
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![define presentation in computer Logo for LOUIS Pressbooks](https://louis.pressbooks.pub/app/uploads/2021/07/cropped-cropped-logo_simple.png)
Presentation Software
![define presentation in computer Check list with the words objectives next to it](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image1.png)
Learning Objectives
- Define functions of presentation graphics programs as used in business.
- Design, create, and execute an artistic presentation that includes graphics and animation.
![define presentation in computer Light bulb logo with words learn it](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image2.png)
Presentation software is designed to allow the user to present information in an engaging way with text, pictures, sound, and video. It is a way to communicate ideas in a powerful, organized manner. It utilizes sequences of slides that accompany a spoken presentation. The presentation may also be recorded and posted online. The slides are consolidated in virtual files called slide decks. Communication skills are necessary for many careers. Presentation software can help to deliver a message online or in-person to a large audience or small group. The goal is to create a presentation that will leave a lasting impression on the audience, and not distract them from the message you are delivering. The ultimate goal is to create dynamic, interesting presentations that engage your audience.
Common presentation software programs:
Presentation Software | Type | Key Features |
Microsoft PowerPoint | App | Available across many platforms including mobile devices for ease of use Arguably the most commonly used presentation software in business Powerful and easy to use Integrates well with Microsoft Office |
Apple Keynote | App | Included with most Apple devices Real-time collaboration Use Apple Pencil on your iPad to create diagrams or illustrations that bring your slides to life |
Google Slides | App | Integrates with other Google Apps Unique audience Q&A feature Advanced web publishing features |
Going forward, we will focus primarily on Microsoft PowerPoint.
Since Microsoft PowerPoint is widely used in business, and we are using Microsoft Windows, we will focus on this presentation software. There are many similarities across presentation software, so the skills we are learning can be translated to other systems. Some of the tasks in PowerPoint may seem familiar because they were used in other applications. The following Practice It assignments are designed to be completed using Microsoft PowerPoint in Office 365 on a PC with Windows 10 or higher. You may need to download the Professional version of Office 365 (which is free to students) to access all features.
POWERPOINT PRACTICE 1
![define presentation in computer Colorful computer monitor logo with the words practice it](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image4.png)
Prefer to watch and learn? Check out this video tutorial:
Complete the following Practice Activity and submit your completed project.
We will use PowerPoint to create a presentation that welcomes individuals to coding. We will build upon this presentation over the next 3 practice assignments. Key skills in this practice include creating and editing a new presentation, entering text, adding slides, presentation themes, bullets, adding and formatting pictures, transitions, and printing a presentation.
- Start PowerPoint and select the Design tab. Under Themes, select the Circuit theme. If the Circuit theme is not visible, use the search to locate it.
- Select File, Save As, Browse, and then navigate to your PowerPoint folder on your flash drive or other location where you save your files. Name the presentation as Yourlastname_Yourfirstname_PowerPoint_Practice_1.
- Take a moment to view the PowerPoint window:
![define presentation in computer Sample Powerpoint Window](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image5.png)
- Notice that the layout of slide 1 is Title and Content. This is a common layout for the Title Slide . All text, graphics, videos, or anything that is on a slide must be in a placeholder . In the “Click to add title placeholder,” type Welcome to Coding! In the subtitle placeholder type Introduction to Python .
- On the Design tab, in the Themes group, ensure under Variants, Blue colors are selected.
- Although we only have our title slide added, most presentations have several slides. When creating your presentation, keep in mind the attention span of your audience, and the allotted amount of time. For this presentation, we have been allotted 10 minutes and will create 5 slides.
- Outline View
- Slide Sorter
- Notes Pages
- Reading View
- On the Home tab, in the Slides group, select the arrow next to New Slide and choose the Title and Content layout. In the “Click to add title” placeholder type: Student Life.
- With slide 2 still active, on the Home Tab, in the Slides Group, select the arrow next to Layout and select Two Content. Notice how the layout of slide 2 changed.
- Coding develops problem-solving skills
- Coding nurtures creativity
- Coding makes math more fun and engaging
- Coding promotes learning by doing
- Coding enables computational thinking
- Format the text as a bulleted list, with the default bullet. Change the font size of the text to 28.
- In the second placeholder, use the placeholder shortcut to insert a stock image. In the Insert Pictures dialog box, use the search bar and search the word Coding. Choose any picture, then return and insert it into the placeholder.
- With slide 2 still active, on the Transitions tab, select Fade.
- Computer Programmer
- Web Developer
- Software Application Developer
- Computer Systems Analyst
- Computer Systems Engineer
- Front and Back End Developer
- Resize the text to 28 pt and use the default bullet.
- With slide 3 still active, on the Insert tab in the Illustration group, select the arrow next to Shapes. Under Stars and Banners add the Explosion: 8 points shape to the right of the bulleted list. Click and drag the shape onto the slide.
- Inside the shape type: All High Paying Jobs.
- On the Home tab, in the Slides Group, select New Slide and choose Blank Layout. Ensure slide 5 is active.
- On the Insert tab, in the Text Group, select the arrow under WordArt , and select Word Art in the first row, first column Fill: White, Text color 1; Shadow. Type the text: Any Questions?
- Change the font size of the WordArt to 72.
- Change the font color to orange from the standard colors.
- Select the File tab to display Backstage view. Select Print to view the Print Options . Although PowerPoint slides are meant for presentations, there is the option to print slides for the presenter and participants. Under Setting, click Print All Slides.
- Under Slides, select 6 slides Horizontal. Notice how the data and page number display on the slide in Print Preview .
- Save your presentation and take note of where it is located. There should be a total of 4 slides in your slide deck. Compare your presentation to the image below and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.
![define presentation in computer 4 pages from a powerpoint presentation](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image6.png)
POWERPOINT PRACTICE 2
![define presentation in computer Colorful computer monitor logo with the words practice it](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image4-1.png)
![define presentation in computer Lady working on a computer](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image7.jpeg)
We will continue to work with the PowerPoint presentation we started in PowerPoint Practice 1. You have been asked by the Dean to add additional content to the presentation regarding Computer Science courses that require coding. Key skills in this practice include how to enhance a presentation, insert and format images, manage slides, add speaker notes and animations, and apply effects.
- Start PowerPoint; notice how it opens in Backstage View. Under Open, browse to locate your PowerPoint_Practice_1, and select Open.
- Select File, Save As, Browse, and then navigate to your PowerPoint folder on your flash drive or other location where you save your files. Name the presentation as Yourlastname_Yourfirstname_PowerPoint_Practice_2.
- There should be 4 slides in your slide deck. Ensure your presentation is in normal view.
- With a slide selected, on the Home tab in the slides group, select New Slide and then Duplicate Selected Slides .
- With slide 4 active, change the title to Coding Courses.
- Introduction to Programming I
- Introduction to Programming II
- Data Structures
- Database Management Systems
- Programming Languages
- Delete the shapes from the slide.
- At the bottom of the screen, click Notes.
- Type the following Presenter Notes: Remember other courses that may not require coding.
- With slide 4 active, move slide 4 above slide 3 in the thumbnail pane making slide 4 become slide 3, and vice versa.
- With slide 3 still active, on the Insert tab, in the Pictures group, select Online Pictures . In the Insert Pictures dialog box, in the search box, type coding course and then press enter. Choose any image you like that represents technology. Insert the image of your choice under the last bullet on slide 3. If necessary, resize the picture so that it fits on the slide without overlapping with the text.
- Select the image you just added. On the Animations tab, in the animation group, select the Wheel entrance effect. Once the animation is applied, notice the number 1 appears next to the image to indicate this is the first animation that will play.
- On the Animations tab, in the advanced animation group, turn on the Animation Pane by clicking it one time. The Animation Pane will open on the right side of the screen. Click the down arrow next to the first animation, Picture 1, and select Effect Options . In the Wheel dialog box, select the Effect tab, and under Sounds choose Applause. Click the speaker icon to hear the applause and ensure your volume is turned up, but not too loud. Select OK to hear the applause sounds you just applied. Close the Animation Pane.
- Save your presentation and take note of where it is located. There should be a total of 5 slides in your slide deck. Compare your presentation to the image below and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.
![define presentation in computer 5 pages of a powerpoint presentations](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image8.png)
POWERPOINT PRACTICE 3
![define presentation in computer Colorful computer monitor logo with the words practice it](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image4-2.png)
![define presentation in computer 3 men looking at a laptop](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image9.jpeg)
We will continue to work with the PowerPoint presentation from PowerPoint Practice 2. After submitting your presentation to the Dean, she has asked you to make a few enhancements that incorporate multimedia. Key skills in this practice include screenshots, embedding videos, recording audio, and background images.
- Start PowerPoint; notice how it opens in Backstage View. Under Open, browse to locate your PowerPoint_Practice_2, and select Open.
- Select File, Save As, Browse, and then navigate to your PowerPoint folder on your flash drive or other location where you save your files. Name the presentation as Yourlastname_Yourfirstname_PowerPoint_Practice_3.
- Select slide 4 in the thumbnail pane. With slide 4 active, on the Home Tab, in the Slides Group, select New Slide and select Layout and Content.
- There should be 5 slides in your slide deck. Ensure your presentation is in normal view and select slide 5. In the title placeholder type: Why Learn Coding?
- In the content placeholder below the title, click the icon to insert an online video. To insert an online video, you can also use the Insert tab, Media group, video, online video. It may take a few moments for the Insert Video screen to load.
- Use the Search YouTube box by typing in Why Learn Coding? and then selecting the search icon or pressing enter on your keyboard. Scroll through the videos to find the video titled Why Learn Coding? If that video is not available, you can select a different one. Double-click the video or select Insert to add the video to slide 5.
- With the video selected, on the Video Tools, Format tab, resize the video so that it has a height of approximately 5″ and a width of approximately 9.4″. Move the video so that it is centered on the slide if necessary.
- On the Playback tab, select Play to watch the video.
- Another way to add an online video to a PowerPoint slide is by embedding it. Using your web browser, navigate to www.youtube.com . In the search window, type, Why Learn Coding? Locate the video Why Learn Coding? Select the Share icon, and then select embed. Copy the embed code.
- In PowerPoint, on slide 5, select the Insert tab, Media group, Video, Online Video. In the box next to From a Video Embed Code, paste the code you copied from YouTube and then press Enter. It may take a few moments for the video to preview. If necessary, right-click on the video, and then select Preview. You can put the video in the presentation either way.
- Select slide 5 in the thumbnail pane. With slide 5 active, on the Home Tab, in the Slides Group, select New Slide and select Layout and Content.
- With slide 6 still active, on the Insert tab, in the Pictures group, select Online Pictures . In the Insert Pictures dialog box, in the search box, type: computer languages. Choose any image you like that represents technology. Insert the image of your choice. If necessary, resize the picture so that it fits on the slide without overlapping with the text.
- Select slide 6 so that it is the active slide. On the Insert tab, Media group, select the arrow under Audio and select Record Audio. Record a short audio clip (about 20 seconds) and tell me what language you would like to learn.
- After recording your audio and playing it back, name it Coding. Then, close the Record Sound audio dialog box. Notice a speaker icon displays on slide 6. Move this icon to the upper left-hand corner of slide 6. Click the speaker once to play the audio.
- On slide 6, in the Notes pane, add the following note: Remember to play the audio.
- Select slide 1 so that it is the active slide. On the Design tab, customize group, and select Format Background. Under Fill, select the button next to Picture of texture fill. Under insert picture Online Picture, search for any coding picture and select Insert. Be sure to not select Apply to All, as we only want the background image applied to the title slide.
- Close the Format Background dialog box by clicking the x in the upper right-hand corner.
- Save your presentation and take note of where it is located. There should be a total of 9 slides in your slide deck. Compare your presentation to the image below and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.
![define presentation in computer 7 pages of the PowerPoint presentations](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image10.png)
MASTER ACTIVITY 1
![define presentation in computer Trophy with the words master it next to it](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image11.png)
Complete the following Master Activity and submit your completed project.
All about me using Google Slides
![define presentation in computer Students working on laptops](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image12.jpeg)
You will need to be logged into your Google account to complete this assignment. Since Google Slides is web based , it changes frequently. The steps outlined here may be slightly different from what you see on your screen. If you do not already have a Google account, you will need to create one. Go to http://google.com and in the upper right corner, click Sign In. On the Sign In screen, click Create Account. On the Create your Google Account page, complete the form, read and agree to the Terms of Service and Privacy Policy, and then click Next step. On the Welcome screen, click Get Started.
![define presentation in computer Students in class smiling](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image13.jpeg)
- Family and pets
- 1-, 5-, and 10-year goals
- From the desktop, open your browser, navigate to http://google.com, and then sign in to your Google account. In the upper right corner of your screen, click Google apps, and then click Slides .
- Select the template gallery to browse templates . Take a moment to view General templates.
- Select the back arrow to go back to the main Slides page. Select the plus sign to start a new Blank presentation. If necessary, hit ESC on your keyboard to show the toolbar.
- In the Themes dialog box, select the Simple Dark theme.
- Name your presentation Yourlastname_Yourfirstname_PowerPoint_Master1, and save it in your Google Drive or other location as indicated by your instructor.
- With Slide 1 selected, enter your name as the title, and for the subtitle type All About Me.
- On the Slide tab, select New Slide to insert a new blank slide. Type My Hobbies as the slide title. In the textbox below, create a bulleted list with at least 5 hobbies. The bulleted list is found on the main menu, format, in Google Slides.
- On the main menu, select the plus button to add another new slide with the same layout as the previous slide.
- Type My Family and Pets for the slide title. In the textbox below the title, create a bulleted list with information on your family and pets.
- On the main menu, select the arrow next to the plus button to add a new slide with the title and two-column layout, then type My Work and Major for the title. In the textbox to the left create a bulleted list that contains at least 3 bullets about your work life. In the textbox to the right create a bulleted list that contains at least 2 bullets about your major or future career.
- My one-year goal is to…
- My five-year goal is to…
- My ten-year goal is to…
- Complete each sentence with your own personal goals.
- Select slide 1 so that it is the active slide. Ensure the entire slide is selected, not the textbox. On the main menu, select background. In the background dialog box, next to Image, select Choose image. Select the option for Google image search. Find an image that represents you, and add it to the background for the title slide.
- If necessary, change the text color, or move the text so that it stands out against the new background image. To change the text color, select the textbox, and on the main menu, select text color.
- Select slide 2 so that it is the active slide. On the main menu, select the Insert Image button, and select Search the Web. Search for an image that describes your hobbies, and then insert it into slide 2. If necessary resize the image by selecting it and using the resize handles.
- With the image selected, choose Animate on the main menu. Add an Object Animation to Fade in on click. Play the animation to preview it and close the Motion dialog box if necessary.
- Select slide 3 so that it is the active slide. In the empty space next to the bulleted list, add a shape from the Insert tab, then Shapes. Choose any shape to compliment slide 3, and add it to your slide. Then, add text and a fill color to the shape.
- Select slide 4 so that it is the active slide. On the Insert tab, select video, and use the YouTube search to embed a video related to your future career. Trim the video so it is 3 minutes or less. If necessary, close the Format video dialog box.
- Select slide 5 so that it is the active slide. Select the textbox with your goals listed. On the main menu, select a light blue fill color for the textbox. Then, select a darker blue Border Color, with a border weight of 8px. Ensure the solid borderline is selected.
- On the Tools tab, run spell check and make any corrections.
- In the upper right-hand corner, select the arrow next to Present, and then select Present from the beginning. Use the arrows on your keyboard to navigate each slide of the slide deck. When completed, press the ESC key on your keyboard.
- Make any final adjustments to your slide deck, and submit per your instructor’s instructions.
MASTER ACTIVITY 2
![define presentation in computer Trophy with the words master it next to it](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image11-1.png)
In this assignment, you are working as a Clinical Educator for a local healthcare company. You have been asked to make enhancements to a presentation that will be shared with employees on how to properly wash their hands. You have been asked to make the following enhancements to the presentation:
- Change the slide deck theme Droplet Third Variant
- Insert and edit an online video demonstrating proper handwashing
- Add a chart
- Add speaker notes
- Add professional quality images to add visual interest to the presentation
- Add transitions and animations
- Add sources
- Correct bulleted list and fonts
- Run spelling and grammar
- From your data files, open the file Starter_PowerPoint_Master2. If necessary, enable content . In Backstage view, under File, Save As, save the database as Lastname_Firstname_PowerPoint_Master_2 in your assignment files folder.
- Change the slide deck theme to Droplet, with the third color variant. The color variant should be light blue. Ensure the theme and variant are applied to all slides in the deck.
- On slide 3, ensure the hand washing video from YouTube is enabled. If not, insert an online video from YouTube from a reputable source that demonstrates the WHO proper handwashing technique.
- Format the video so that the Height is approximately 5″ and the Width is approximately 9″.
- With slide 4 active, insert a new slide with the Title and Content Layout. For the title, type Statistics. In the content placeholder below the title, select the Insert Chart icon and select Clustered Column.
- Enter the following data for the clustered column chart.
| Reduction of Illness |
GI | 31% |
Respiratory | 21% |
- On slide 5, select the vertical value axis and format the axis so that the minimum bounds is 0.0 and maximum bounds is 0.4.
- Apply Quick Style 6 to the clustered column chart and delete the chart legend.
- Insert a textbox below the chart, and enter the following text: Source: Am J Public Health. 2008 Aug;98(8):1372-81. doi: 10.2105/AJPH.2007.124610. Epub 2008 Jun 12.
- On slide 5, enter the following speaker note:
This data is based on the research study, Effect of hand hygiene on infectious disease risk in the community setting: a meta-analysis, and Improvements in hand hygiene resulted in reductions in gastrointestinal illness of 31% and reductions in respiratory illness of 21%.
- Select slide 2. Delete all of the text starting with “This helps prevent…” and all of the text following it. Remove the bullet from the first paragraph that begins with “Cleaning hands at key times…” and change the font size to 24.
- Under the paragraph, insert an online picture that represents the importance of handwashing. The image selected should be professional. Resize the image and center it under the paragraph. Apply the Drop Shadow Rectangle Quick Style to the picture.
- Select slide 4. With all of the text selected, remove the bullets (do not delete the text). Insert an online picture that represents FAQ, or Frequently Asked Questions. Insert the image in the upper right-hand corner next to the title. Resize the image if necessary so that it fits to the right of the title.
- Centers for Disease Control
- Federal Government
- Clean hands save lives
- World Health Organization
- The International Health Authority on Handwashing
- Infection, Prevention and Control
- Thurston County Public Health in Washington
- Local County Health and Wellness
- Handwashing Toolbox
- Ensure all text that was just added is a bulleted list and left justified.
- With slide 6 still active, insert an online picture that represents the importance of handwashing. The image selected should be professional. Resize the image and center it under the paragraph. Apply the Drop Shadow Rectangle Quick Style to the picture.
- With the picture on slide 6 selected, add the Shape Animation to the picture.
- With slide 1 active, apply the Reveal Transition to all slides in the slide deck.
- Run spelling and grammar check and make any corrections.
- View your slideshow.
- Save your presentation, and take note of where it is located. There should be a total of 6 slides in your slide deck. Compare your presentation to the image below, and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.
![define presentation in computer 6 pages of a PowerPoint presentation on proper hand washing](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image15.jpeg)
MASTER ACTIVITY 3
![define presentation in computer Trophy with the words master it next to it](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image11-2.png)
In this activity, you will create a presentation regarding your plan of study. Your presentation should include:
- A title slide with your major or plan of study
- A slide explaining why you chose this major
- A slide detailing your graduation timeline
- A slide with post-graduation plans such as University Transfer, Jobs, Certifications, etc.
- A slide highlighting your dream job
- A slide that details your biggest influencers or motivators for completing your plan of study
Your presentation should be professional and collegiate and demonstrate effective presentation strategies. It should include the following elements:
![define presentation in computer Two Men smiling at a laptop](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image16.jpeg)
- Professional quality graphics
- Transitions and animations
- A background image on the title slide
- Proper spelling and grammar
- Review your presentation slideshow view.
- Save your presentation as YourLastName_YourFirstName_PowerPoint_Master_3, and take note of where it is located. There should be a total of 6 slides in your slide deck. Close PowerPoint and submit your entire presentation per your instructor’s instructions.
CHALLENGE IT
![define presentation in computer Rubik’s cube with the words challenge it next to it](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image17.png)
Complete the following Challenge and submit your completed project.
![define presentation in computer Man giving a presentation](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image18.jpeg)
In this challenge activity, you will complete a project that incorporates many of the key skills learned in the Presentation Software unit. For this project, you are the Marketing Director for the Arizona Tourism Office. The goal of the presentation is to educate visitors on all of the wonderful things Arizona has to offer. You will create a PowerPoint Presentation with the following:
- Animations and transitions
- 7 Themed slides
- Open PowerPoint and select Blank Presentation. In Backstage View, save the presentation in your PowerPoint folder, and name it Lastname_Firstname_PowerPoint_Challenge.
- On the Title Slide, in the Title Content Placeholder, add the following text: Arizona.
- In the content placeholder under the title, add the following text: The Grand Canyon State.
- Change the Font Color to Black, Background 1. Bold all of the text.
- Add a background picture to the title slide only. The background image is found in your data files and titled PowerPoint_Challenge_Step3. Change the transparency of the background picture to 25%.
- Change the Theme to Office Theme, with the third variant.
- Using Reuse slides, add slides 2-6 from the presentation in your data files titled PowerPoint_Challenge_Step_5.
- On Slide 2, insert an online picture of a cactus. Resize and reposition the picture so that it fits to the right of the text. Apply the Soft Edge Rectangle Quick Style.
- On Slide 2, show the speaker notes. In the notes pane, add a period after 2019. And then type the following note: Retrieved online on 1/26/2021 at https://tourism.az.gov
- On slide 3, insert the picture from your data files titled PowerPoint_Challenge_Step8. Resize and reposition the image so that it fits to the right of the text. Apply the Soft Edge Rectangle Quick Style.
- On Slide 3, show the speaker notes. In the notes pane, add the following note: The Grand Canyon is also located in Arizona and is a National Park.
- On Slide 3, insert an Oval Callout shape. Resize the shape so that it has a height of about 2.1″ and a width of about 3.4″. The shape should be located in the bottom portion of the slide, it is ok if it covers a portion of the text or picture. Apply the Colored Fill—Blue, Accent 5 Shape Style. In the shape, type: Which parks have you been to? Apply the Float In animation to the shape.
- On slide 4, insert a Line with Markers Chart. Use the following data:
Year End | Visitors |
2015 | 2,660,672 |
2016 | 2,788,118 |
2017 | 3,076,938 |
2018 | 3,191,415 |
- Apply Quick Style 3 to the Line Chart, and delete the Legend.
- In the speaker notes on slide 4, type the following note: Data provided by the Arizona Office of Tourism in collaboration with Northern Arizona University—The W.A. Franke College of Business.
- On slide 5, insert the alternating hexagon SmartArt. In each shape, enter one sports team per shape, in any order. Delete the Add a picture placeholder, and delete the bulleted list of sports teams. Move the SmartArt to the right of the title. Change the colors of the SmartArt to Transparent Gradient Range—Accent 1. Apply the 3-D polished Quick Style to the SmartArt.
- On slide 6, insert an online picture of a desert sunset. If necessary, resize and reposition the picture so that it fits to the right of the text. Apply the Soft Edge Rectangle Quick Style.
- After slide 6, add a new slide with the Blank Layout. Insert a Fill—Blue, Accent 1 Shadow WordArt with the words: We look forward to seeing you soon!
- Apply the Page Curl transition to all slides in the deck.
- View the slideshow.
- Save your presentation, and take note of where it is located. There should be a total of 7 slides in your slide deck. Compare your presentation to the image below, and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.
![define presentation in computer 7 page presentation on Arizona](https://louis.pressbooks.pub/app/uploads/sites/11/2022/06/image19.jpeg)
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- PRESENTATION SKILLS
What is a Presentation?
Search SkillsYouNeed:
Presentation Skills:
- A - Z List of Presentation Skills
- Top Tips for Effective Presentations
- General Presentation Skills
- Preparing for a Presentation
- Organising the Material
- Writing Your Presentation
- Deciding the Presentation Method
- Managing your Presentation Notes
- Working with Visual Aids
- Presenting Data
- Managing the Event
- Coping with Presentation Nerves
- Dealing with Questions
- How to Build Presentations Like a Consultant
- 7 Qualities of Good Speakers That Can Help You Be More Successful
- Self-Presentation in Presentations
- Specific Presentation Events
- Remote Meetings and Presentations
- Giving a Speech
- Presentations in Interviews
- Presenting to Large Groups and Conferences
- Giving Lectures and Seminars
- Managing a Press Conference
- Attending Public Consultation Meetings
- Managing a Public Consultation Meeting
- Crisis Communications
- Elsewhere on Skills You Need:
- Communication Skills
- Facilitation Skills
- Teams, Groups and Meetings
- Effective Speaking
- Question Types
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The formal presentation of information is divided into two broad categories: Presentation Skills and Personal Presentation .
These two aspects are interwoven and can be described as the preparation, presentation and practice of verbal and non-verbal communication.
This article describes what a presentation is and defines some of the key terms associated with presentation skills.
Many people feel terrified when asked to make their first public talk. Some of these initial fears can be reduced by good preparation that also lays the groundwork for making an effective presentation.
A Presentation Is...
A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.
A presentation can also be used as a broad term that encompasses other ‘speaking engagements’ such as making a speech at a wedding, or getting a point across in a video conference.
To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered.
A presentation requires you to get a message across to the listeners and will often contain a ' persuasive ' element. It may, for example, be a talk about the positive work of your organisation, what you could offer an employer, or why you should receive additional funding for a project.
The Key Elements of a Presentation
Making a presentation is a way of communicating your thoughts and ideas to an audience and many of our articles on communication are also relevant here, see: What is Communication? for more.
Consider the following key components of a presentation:
Ask yourself the following questions to develop a full understanding of the context of the presentation.
When and where will you deliver your presentation?
There is a world of difference between a small room with natural light and an informal setting, and a huge lecture room, lit with stage lights. The two require quite different presentations, and different techniques.
Will it be in a setting you are familiar with, or somewhere new?
If somewhere new, it would be worth trying to visit it in advance, or at least arriving early, to familiarise yourself with the room.
Will the presentation be within a formal or less formal setting?
A work setting will, more or less by definition, be more formal, but there are also various degrees of formality within that.
Will the presentation be to a small group or a large crowd?
Are you already familiar with the audience?
With a new audience, you will have to build rapport quickly and effectively, to get them on your side.
What equipment and technology will be available to you, and what will you be expected to use?
In particular, you will need to ask about microphones and whether you will be expected to stand in one place, or move around.
What is the audience expecting to learn from you and your presentation?
Check how you will be ‘billed’ to give you clues as to what information needs to be included in your presentation.
All these aspects will change the presentation. For more on this, see our page on Deciding the Presentation Method .
The role of the presenter is to communicate with the audience and control the presentation.
Remember, though, that this may also include handing over the control to your audience, especially if you want some kind of interaction.
You may wish to have a look at our page on Facilitation Skills for more.
The audience receives the presenter’s message(s).
However, this reception will be filtered through and affected by such things as the listener’s own experience, knowledge and personal sense of values.
See our page: Barriers to Effective Communication to learn why communication can fail.
The message or messages are delivered by the presenter to the audience.
The message is delivered not just by the spoken word ( verbal communication ) but can be augmented by techniques such as voice projection, body language, gestures, eye contact ( non-verbal communication ), and visual aids.
The message will also be affected by the audience’s expectations. For example, if you have been billed as speaking on one particular topic, and you choose to speak on another, the audience is unlikely to take your message on board even if you present very well . They will judge your presentation a failure, because you have not met their expectations.
The audience’s reaction and therefore the success of the presentation will largely depend upon whether you, as presenter, effectively communicated your message, and whether it met their expectations.
As a presenter, you don’t control the audience’s expectations. What you can do is find out what they have been told about you by the conference organisers, and what they are expecting to hear. Only if you know that can you be confident of delivering something that will meet expectations.
See our page: Effective Speaking for more information.
How will the presentation be delivered?
Presentations are usually delivered direct to an audience. However, there may be occasions where they are delivered from a distance over the Internet using video conferencing systems, such as Skype.
It is also important to remember that if your talk is recorded and posted on the internet, then people may be able to access it for several years. This will mean that your contemporaneous references should be kept to a minimum.
Impediments
Many factors can influence the effectiveness of how your message is communicated to the audience.
For example background noise or other distractions, an overly warm or cool room, or the time of day and state of audience alertness can all influence your audience’s level of concentration.
As presenter, you have to be prepared to cope with any such problems and try to keep your audience focussed on your message.
Our page: Barriers to Communication explains these factors in more depth.
Continue to read through our Presentation Skills articles for an overview of how to prepare and structure a presentation, and how to manage notes and/or illustrations at any speaking event.
Continue to: Preparing for a Presentation Deciding the Presentation Method
See also: Writing Your Presentation | Working with Visual Aids Coping with Presentation Nerves | Dealing with Questions Learn Better Presentation Skills with TED Talks
PowerPoint is a presentation program developed by Microsoft. It is included in the standard Office suite along with Microsoft Word and Excel . The software allows users to create anything from basic slide shows to complex presentations.
PowerPoint is often used to create business presentations, but can also be used for educational or informal purposes. The presentations are comprised of slides, which may contain text, images, and other media, such as audio clips and movies. Sound effects and animated transitions can also be included to add extra appeal to the presentation. However, overusing sound effects and transitions will probably do more to annoy your audience than draw their attention. (Yes, we have all heard the car screeching noise enough times for one lifetime.)
Most PowerPoint presentations are created from a template, which includes a background color or image, a standard font , and a choice of several slide layouts. Changes to the template can be saved to a "master slide," which stores the main slide theme used in the presentation. When changes are made to the master slide, such as choosing a new background image, the changes are propagated to all the other slides. This keeps a uniform look among all the slides in the presentation.
When presenting a PowerPoint presentation, the presenter may choose to have the slides change at preset intervals or may decide to control the flow manually. This can be done using the mouse , keyboard , or a remote control. The flow of the presentation can be further customized by having slides load completely or one bullet at a time. For example, if the presenter has several bullet points on a page, he might have individual points appear when he clicks the mouse. This allows more interactivity with the audience and brings greater focus to each point.
PowerPoint presentations can be created and viewed using Microsoft PowerPoint. They can also be imported and exported with Apple Keynote, Apple's presentation program for the Macintosh platform. Since most people prefer not to watch presentations on a laptop , PowerPoint presentations are often displayed using a projector. Therefore, if you are preparing a PowerPoint presentation for a room full of people, just make sure you have the correct video adapter.
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How to Make a Presentation on a Computer: Effective Guide
![define presentation in computer How to make a presentation on a computer](https://popsters.com/blog/content/all/mceu0sl03sjnwsd7c0ynmi0qezh1z2iw.jpg)
In our work or study, we often need a presentation to make a report, prepare a speech, present a task as completed, even to present ourselves favorably for a CV or portfolio. If you struggle with creating presentations or want to clarify or delve into some aspect of the presentation making process, then our instruction article on how to make a presentation on a computer will help to answer the main questions: What to start with? What a presentation must include? What software may be used? Where to find inspiration, cool examples and lifehacks?
Getting prepared: What to consider?
We have collected the best tips in our detailed guide on how to make a presentations more professionally so that they achieve their goals. But what do you need to consider at the very beginning?
Before opening your presentation program and adding a new slide, it’s important to answer questions that will define the composition, structure and style of your future presentation. Let’s discuss them one by one.
- What is your presentation for? Here, elaborate for yourself on why you are creating the presentation, what its purpose is, what you want to change by these words or slides. Perhaps, this is the main question to ask in order to define your subsequent work.
- Who is this presentation for? A lot of depends on who will see your presentation, the presentation’s structural logic, the arguments to be used and the graphic style. Before preparing the presentation, define who you viewers will be and what they expect to see on your slides.
- How are you going to present? You also need to realize what is going to happen with the presentation after you finish the last slide: Will you distribute it by email and wait for a reply or will you present in person? That influences the amount of text on slides, the design and your preparation.
- Are there host or client requirements for the presentation? An important point that is often forgotten. Before making a presentation, inquire what the required format is, if there are restrictions for slides or a fixed structure, how long the presentation shall take, and other organizational issues. If you check for it in advance, you will have time to comply and will be confident about your material.
![define presentation in computer Writing down ideas is an important step in making an engaging presentation](https://popsters.com/blog/content/all/mceu1sl03tahqwuzb231ir6u49n4s1kv.jpg)
Presentation ideas and important notes can be conveniently gathered in Miro or other similar services
Basic components of a presentation
Having answered the questions above, you can proceed to the presentation preparation itself. And if you have already clicked ‘New Slide’, please wait. Don’t hurry. We have cool lifehacks for you to facilitate you further work. Let’s start with discussing the basic components of any presentation.
Structure of a presentation
Nice presentations are not created spontaneously. Talks by TED speakers are a huge work that is prepared and perfected long before they come on stage. The resulting simplicity, irony and fascination of presentations by professionals of such level are achieved owing to the perfected structure – the control of the listeners’ attention is exercised naturally and consistently. So, what do you need to elaborate to be listened to with the same fascination? 1. Basic problem What do you talk about in your presentation, i.e. , what pain, problem, statement? It is important to describe in a literally single sentence the specific problem you’re going to talk about and call to solve, so that a person who has attended or read your presentation would get solid understanding. 2. Plan of the presentation Now, compile a plan for your presentation – anything that can be used as a framework for your argumentation and scenario, you may even us the approach taught to us back in school at literature classes: exposition, developments, climax, resolution. First, define the major sections, then elaborate on your statements within each section. The beginning of your presentation is the entry point for your story and problem, here you can have an introduction and describe the subject briefly. The last slide is good for the speaker’s contact details, main idea, acknowledgements or emotional conclusion. 3. Arguments To have the audience dive into the problem and come to the decision, idea or conclusion that you need, you have to carefully choose your arguments for every item on your plan. Appropriate arguments would be facts from studies, various projects, quotes, opinions by experts, case studies (as experienced by you or other people involved). Visualized data would work well here, since it’s always easier to comprehend — as well as speaker’s experience or stories that are relatable to anyone. This helps put the audience in the particular context.
Lifehack 1: Barbara Minto Pyramid The Minto pyramid principle is an argumentation system invented by Barbara Minto from McKinsey. This system is based on a strict principle: We structure our points in the form of a pyramid and move from the basic idea, issue or problem to arguments, stating conclusions in the end of each group of arguments. This versatile approach helps structure either compelling short meetings or full-featured addresses.
Lifehack 2: Put your plan on paper Researches and empirical observations show that information on physical media is easier comprehended and structured by our brain. This also matters when you think of how to make a presentation more engaging. In the process of coming up with the plan and arguments, it’s usually easier and more efficient to deal with paper: you strike through, draw, arrange sheets in a different order and experiment — electronic environment will not pressure you to promptly compose a slide layout and perfect design, so the process will move faster.
The preparation of the text for a presentation on business or studying issues depends on your chosen purpose, as discussed above, and whether you are going to present in person or the presentation is for reading only.
- If your presentation is for reading only: It is important here to have your ideas understood as accurately and correctly as possible. Therefore, work on your arguments and information visualization – diagrams, hyperlinks to supplemental materials, clearly structured text, fully covering the presentation’s subject and problem — this is what a good presentation for reading must have. Depending on the situation, such presentation may be built from a report, your portfolio, or a completed task. 2. If you are to present in person: You have 2 tools at your disposal: the text on your slides, and your speech. The basic rule is that they shall differ and not duplicate each other. Otherwise, the audience will not appreciate your work at all and will lose their focus at the 3 rd slide already. The text in the presentation should better be shortened and in separate statements, emphasizing only main points, while the conclusions and some details should be spoken out. It is most convenient to prepare it when you already have at least draft presentation – try to tell it in usual and simple words on a voice recorder. A couple of such rehearsals will help to get rid of excessive words, phrases and terms that would be challenging for you to articulate during your speech.
Visual design
The finishing touch for every presentation is its visual design. It is the design of slides that helps us hold and control the viewers’ attention, and it’s also what may put off a person and provoke mistrust. How to make a presentation look nice and sound? The points below will help with that:
Colors Choose several, like 2 or 3, harmonious colors. Typically, these are the background color, the body text color and the color for accents in headers and graphics. You can pick cool combinations with the help of some tool like Paletton.com , ColorPalettes . Example selection of a three-color scheme for a presentation
![define presentation in computer Selection of colors for the presentation, useful tools](https://popsters.com/blog/content/all/mceu2sl03taz2rc1oehf9jbdgyx4lg7.jpg)
Fonts You shouldn’t overdo the fonts, too — better limit them to 1 or 2, one for body and one for headers or accents. Pick fonts that are easy to read, like Century Gothic, Muller, Roboto, Monserrat, Oswald. Even a single font might be enough, if it has various variations: Bold, Italic, Regular, and their combinations. It can help emphasize your main points and form easy-to-read text blocks.
![define presentation in computer Original fonts for presentations](https://popsters.com/blog/content/all/mceu3sl03tby0h1w0knuh16vngeq1dy1ktz.jpg)
Google’s font selection service
Images Cool pictures in your created presentation help convey the main idea without words, create a bright visual image that will highlight your arguments. To find quality images, use stocks ( e.g. , pexels.com , unsplash.com ) or specialized services, like Popsters : if you authorize in Flickr on it, you can search for the most popular images by key queries that suit you (make sure to check the license to use).
Graphics Data visualization is the power of a presentation. Anything that can be presented visually is better to form into visual elements rather than text. To find cool templates and blanks for diagrams and plots, also use specialized services and stocks, such as Freepik , flaticon.com .
How to make your presentation look pretty
The design and formatting of presentations, as we have already found out, are a complex subject where a lot can be perceived subjectively. To avoid such an approach, assume that design has to solve a certain problem, for example, to effectively and simply get your ideas across to the listeners. The following principles may also help you throughout all the steps of presentation creation:
- Express yourself briefly and point by point The clearer is your thought from a slide, the better. Try to remove excessive phrases and words at all, read it out loud to check that no meaning is lost. And, of course, add new slides, use bigger font sizes and, if necessary and the number of slides is not limited by the requirements, you shouldn’t try to fit everything in one slide.
- Don’t be afraid to use a template If you have little time to prepare or you are not confident in your skills, take a presentation template and focus on working out the structure and text. Thus, you will get much more detailed and quality result. However, there’s always a chance that your template was already used by someone, so, if possible, you should customize it or work on the design by yourself.
- Less is better This principle is applicable to texts, images, fonts and colors in presentations. A frequent mistake made by beginners when creating slides is to use all at once. Remember that your best beginner’s kit to help create a really stylish presentation is point-by-point narration, few same-style quality illustrations, 2 fonts and 2 to 3 colors at most.
Presentation services and software
Presentation preparation and formatting is quite a common task, which is often has to be done in a wide variety of areas. A lot of services have been developed to facilitate this task, so we are going to discuss the major ones below. They offer a convenient and simple way of creating a presentation on your computer.
PowerPoint This is, perhaps, the best-known presentation software, from the Microsoft Office suit. Therefore, it is quite natural to have a desire to know the features of how to make a presentation in PowerPoint. PowerPoint’s advantages include wide functionality, clear and user-friendly interface; newer versions, starting 2019, also use automatic tips and settings that make your work easier, for example, accelerate alignment to grid. It is distributed on a paid basis, however there’s a 1-month trial version available.
![define presentation in computer The guide on how to make a presentation in PowerPoint](https://popsters.com/blog/content/all/mceu4sl03thnfh10iuxdpo8tqd21twjpma.jpg)
PowerPoint’s initial interface
Lifehack: Check with the organization where you work or study, if they have Microsoft Office subscription available for their employees/students — quite possibly, they have.
Google Slides Google’s cloud presentations for teamwork — a convenient platform for those who work on a project in team or remotely. Google Slides has a simple interface, which is clear and easy to learn from scratch, however the set of fonts, transitions and visual elements is limited.
Keynote A standard presentation application by Apple. It offers simple and clear basic functionality similar to Google Slides. One disadvantage is platform restriction, so you’ll have to convert you presentation to PDF or PPTX to be able to open it in another program.
Canva An online platform for slide preparation with a large set of various templates that are suitable for both work and study. There are paid functions but the free functionality and set of templates are sufficient to make a nice presentation.
Prezi A website for creating animated presentations with many transitions and animation effects. It offers clear functionality and possibility to work online. Drawbacks include controversial perception that may be caused by continuous animation, the necessity to present information very briefly, limited visualization capabilities.
Where to find useful materials and inspiration?
To make your presentation interesting and engaging, your visual experience also matters, as well as the ability to quickly find a certain useful tool, get a tip or advice. We have collected for you several recommendations on where to get those.
TikTok and Instagram Social media have long become not just a place for likes and pictures but a real tool for education. The format of quick educational videos and posts more and more rapidly takes over these platforms, so TikTok and Instagram now already have many cool accounts with useful tricks, analyses, secrets and tools that are helpful in creating presentations. On TikTok, for example, this is @Thatrelatablestudent talking on how to quickly create stylish slides, useful services and lifehacks for presentation structuring, colors and fonts; and on Instagram — @deardatapostbox with her selections of tools, simple and bright ways to visualize table and data.
![define presentation in computer Useful Instagram profile for designers](https://popsters.com/blog/content/all/mceu7sl03ueb3y14mi7px189ewz41spc4p5.jpg)
Accounts on presentation creation: @Thatrelatablestudent and @Nandovtwork
Slideshare The best-known presentation hosting website — you can find here presentations on very different subjects, from TED talks to educational materials and portfolios. It is useful to follow companies who are particularly specialized in presentations, to draw ideas, experience and inspiration.
Behance A website for designers that exhibits a lot of graphic works and illustrations from all over the world. It helps to develop your visual experience, find trends and ideas for presentations and interior designs.
Pinterest Perhaps, the best-known platform for inspiration. If you use a search query associated with presentations and design, you can get nice selections on various subjects, find illustrations, get inspiration from examples of working with fonts and prepare a mood board for your presentation.
Slide Bank by Bonnie & Slide The bank of free slides from the Bonnie&Slide Presentations Academy will help to find specific sample slides for numerous topics, check what similar tasks others solved in presentations, and get inspired to create effective and bright works.
Creating a nice presentation for your study, work or public talk seems an uneasy task at first glance. However, constant training, use of advices and lifehacks will provide you with the needed experience. So, now that you have all the knowledge on how to make a presentation interesting and engaging, it's time to start with the very first step. Try, experiment, present – and we’re sure you’ll be able to make cool and effective presentations on any subject.
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presentation
Definition of presentation
- fairing [ British ]
- freebee
- largess
Examples of presentation in a Sentence
These examples are programmatically compiled from various online sources to illustrate current usage of the word 'presentation.' Any opinions expressed in the examples do not represent those of Merriam-Webster or its editors. Send us feedback about these examples.
Word History
15th century, in the meaning defined at sense 1a
Phrases Containing presentation
- breech presentation
Dictionary Entries Near presentation
present arms
presentation copy
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Cite this Entry
“Presentation.” Merriam-Webster.com Dictionary , Merriam-Webster, https://www.merriam-webster.com/dictionary/presentation. Accessed 11 Sep. 2024.
Kids Definition
Kids definition of presentation, medical definition, medical definition of presentation, more from merriam-webster on presentation.
Nglish: Translation of presentation for Spanish Speakers
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Britannica.com: Encyclopedia article about presentation
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What is Presentation Software Anyway? A Complete Guide to Essential Features and Why Your Team Needs Them
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It’s estimated that 30 million PowerPoint presentations are created on any given day— and those numbers have likely spiked even higher given our new norm of virtual communication and remote work. Between startup pitches, business plans, all-hands meetings, and school presentations, everyone has a different story to tell. Regardless of who you are and what you do, we’d be willing to bet that you’ve created a deck or two in your day. But having a handful of presentations under your belt doesn’t necessarily mean you’re an expert.
In fact, it’s very likely that the majority of those presentations created on a daily basis are cobbled together the night before the deadline. The result? A poorly executed deck (or frankendeck, as we like to call them) that doesn’t support your overarching purpose. In fact, 79% of people think that most presentations today suck. Your content means nothing if it gets lost in transition, and a bad deck can derail your entire presentation in the blink of an eye. Luckily, presentation software can help you create something brilliant in a fraction of the time— with no design experience required.
Sounds great, right? But what is presentation software , anyway? Let us tell you.
What is presentation software?
Presentation software is the deck designer you’ve been looking for, without actually having to hire a designer. At its core it’s a platform or software that enables you to create visual presentations. Everyone knows the household names like PowerPoint , Keynote , and Google Slides , but there are plenty of PowerPoint alternatives out there making presentation design simpler and more innovative. Alternative software, like Beautiful.ai, offers unique features that are not available in the dated software like PowerPoint.
What features should you look for?
Depending on whether you work for a small business, startup or larger enterprise, finding a good presentation software program is a must. There are many different softwares to choose from, but these are the key features that you should consider when choosing your app or platform.
A lot of inexperienced designers might dread starting a presentation from scratch (can you blame them?). A big selling point for a lot of PowerPoint alternatives is that they offer pre-built templates to help get you started. But even still, presentation design can be a big undertaking if you don’t know how to structure your story. Beautiful.ai offers a free gallery of pre-built presentation templates by our resident designer to help you start inspired. Each template is fully customizable so you can make it your own, while using our layouts to spark your own creativity.
If you’re not a designer by trade, a presentation software with artificial intelligence is smart (literally, and figuratively). Beautiful.ai’s smart slides take on the burden of design for you so that you can focus on what’s really important: your message. With smart slide templates , we apply principles of good design to each slide restraint so that it’s nearly impossible to create something that doesn’t look good. Simply add your content and watch the slides adjust without having to worry about aligning text boxes, configuring charts, or resizing text.
Some presentation softwares do animations better than others (no, we aren’t going to name any names). Your animations should be subtle, but effective. The last thing you want is your animations to give the audience motion sickness. But when done correctly, dynamic animations build in a way that directs the audience’s attention back to your slides.
We may be biased, but Beautiful.ai’s animations bring your slides to life without overwhelming viewers. We give you the power to decide how your animations will build on each slide. You control the speed, the order, and whether they build automatically or advance with a click. You can create a custom timeline, which is a manual control of your animation build. And you can also customize the animation timing and style to choose overlapping, simultaneous, sequential, or no animation at all. Depending on your content, and talking points, you may select a slow, normal, or fast animation speed— it’s all up to you.
Collaboration
We can all agree that working in the cloud is better than working without it. Eliminating lengthy email chains and attachments from your workflow can save a lot of time. Especially when you’re working in tandem with colleagues or clients, the cloud ensures that you are always working in the most updated version. Collaborating in presentations means that you can work on building a deck in unison with your team, which is something that’s critical in a work-from-home environment.
With Beautiful.ai, not only can you collaborate with teammates— internal and external— in real-time, but you can also comment on slides to provide feedback or questions. Each collaborator on the presentation will receive a notification via email and within the product when a comment or edit is made on the slide so nothing falls through the cracks.
Shareability
Shareability is something that older presentation software— like PowerPoint— lacks. Instead of having to send a file attachment with every update, newer presentation software will allow links for simplified sharing. This also helps teams with version history and content management.
In Beautiful.ai, it’s easy to share your link out via email, social media, or embed it on a webpage. Because everything is saved on the cloud, you can edit your presentations on the fly and it will be updated immediately without having to resend a new link to your colleagues or clients. This is a game changer for board meetings, pitches, or sales proposals when a piece of information might come in at the last minute but you have already sent a link out to the deck.
Analytics is an essential tool for any business. With analytics you can see which slides performed well, and which slides your audience skipped altogether. This allows you to evaluate which information is resonating well with your audience and what might be getting lost in transition. As a business, this can help you understand your final call-to-action, and how you need to pivot to encourage a more favorable outcome.
Beautiful.ai’s analytics shows you time spent on the presentation, total views, when the presentation was last viewed, and completion rate all within the product.
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Jordan is a Bay Area writer, social media manager, and content strategist.
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What is PowerPoint Presentation with Features & Examples?
PowerPoint is a presentation software developed by Microsoft, which allows users to create, edit, and deliver visually engaging slideshows, whether you're a student, professional, or simply curious, explore the power of Microsoft PowerPoint and learn how you can create impactful presentations effortlessly.
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According to Glassdoor , a PowerPoint designer's average salary in the UK is about £37,811 annually. Who knew there was big money in presentations alone? In this blog, you will learn What PowerPoint is, its key features, its benefits, and how to use it, as well as learn some tips for creating effective presentations.
Table of contents
1) What is PowerPoint?
2) Understanding the PowerPoint interface
3) Key features of PowerPoint
4) How to use PowerPoint to create a presentation?
5) Benefits of PowerPoint
6) Tips for creating effective PowerPoint Presentations
7) Alternatives to PowerPoint
What is PowerPoint?
PowerPoint is an essential multifunctional tool for making presentations which had been created by MS. As a part of the Microsoft Office Suite, it offers a toolbox to organise the presentation by using different tools and features to make it visually pleasant and attractive. MS PowerPoint gives the opportunity for the text, graphics, multimedia objects, and animation elements to be combined in one place to allow the users to present information in a more effective way.
Evolution of PowerPoint
In the course of time, PowerPoint has become a very functional tool to produce high-quality presentations Moreover, a secure system would be established to manage risks of data leakage or theft. First released in 1987 for Apple computers, it defies to the competition with its easy Graphical User Interface (GUIGUI)) and its large range of functions. With every new release, MS PowerPoint offered new functionality and boasted significant improvements, staying the wonder of the world of presentations.
![define presentation in computer microsoft-powerpoint-masterclass](https://www.theknowledgeacademy.com/_files/images/microsoft-powerpoint-masterclass%285%29.png)
Understanding the PowerPoint interface
The PowerPoint Program provides the presenter with an easy-to-use interface for designing and updating the presentation. It is important to master its main functions in order to conduct operations using this software with a level of proficiency.Here's a breakdown of the MS PowerPoint interface:
1) Ribbon: The Ribbon is located at the top of the MS PowerPoint window and has several tabs which include Home, Insert, Design, Transitions, etc.
2) Slides pane: Slide pane which is positioned to the far left of the window, is the PowerPoint window. You will see there a collection of your slides examples (thumbnails) which enables you to adjust and customize them with greater ease. The floating pane of the editor lets you not only add, delete, duplicate, but also hide slides from there.
3) Notes pane : The Notes pane is located below the Slides pane. It provides space for adding speaker notes or additional information related to each slide.
4) Slide area : The Slide area occupies the central part of the PowerPoint window. It displays the selected slide, where you can add and arrange content such as text, images, charts, and multimedia elements .
5) Task panes : Task panes are additional panels on the PowerPoint window's right side. They offer various functionalities such as formatting options, slide layouts, animations, etc. Task panes can be opened or closed based on your specific needs.
Understanding the MS PowerPoint interface will help you navigate the software effectively and make the most of its features. Whether you are creating slides, adding content, or applying formatting, having a good grasp of the interface ensures a smooth and productive experience .
Create impactful project timelines! Click to learn How to Make a Gantt chart in PowerPoint and impress with your project planning skills!
Key Features of PowerPoint
When it comes to creating captivating and professional presentations, MS PowerPoint stands out as versatile and feature-rich software. Its array of tools and functionalities enables users to bring their imagination and ideas to life. Moreover, it also helps engage their audience effectively .
From slide templates to multimedia integration, there are various Features of PowerPoint ; let's discuss some of them below.
![define presentation in computer Features of PowerPoint](https://www.theknowledgeacademy.com/_files/images/What_are_PowerPoint%27s_key_features%281%29.png)
1) Slide Templates : PowerPoint provides a collection of pre-designed templates that make it easy to create visually appealing slides.
2) Slide Master : The Slide Master feature allows users to define the overall layout, font styles, and colour scheme for the entire presentation .
3) Animations and transitions : PowerPoint offers various animation effects and slide transitions to add visual interest and captivate the audience .
4) Multimedia integration : Users can embed images, videos, and audio files directly into their presentations, enhancing the overall impact .
5) Collaboration tools : MS PowerPoint allows multiple users to work on a presentation simultaneously, making it ideal for team projects and remote collaboration .
6) Presenter View : The Presenter View feature gives presenters access to speaker notes, a timer, and a preview of upcoming slides, enabling a seamless presentation experience .
These features collectively contribute to PowerPoint's versatility and make it a powerful tool for developing engaging and impactful presentations.
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How to use PowerPoint to create a presentation?
Creating a presentation in PowerPoint is a straightforward process. Whether it's simple animations or explainer videos learning H ow to use PowerPoint is an extremely valuable skill. Here's a step-by-step guide on how to create a presentation:
1) Launch PowerPoint and choose a template or start with a blank slide.
2) Add slides by clicking "New Slide" or using the shortcut key (Ctrl + M).
3) Customise slide content by entering text and inserting visuals.
4) Rearrange slides for a logical flow by dragging them in the slide navigation pane.
5) Apply slide transitions for visual effects in the "Transitions" tab.
6) Add animations to objects in the "Animations" tab.
7) Preview your presentation by clicking "Slide Show".
8) Save your presentation and choose a format (.pptx or .pdf).
9) Share your presentation via email, cloud storage, or collaboration tools.
By following these steps, you can create a well-structured and visually appealing presentation in Microsoft PowerPoint. Remember to keep your content concise, use engaging visuals, and practice your presentation skills to deliver an impactful presentation .
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Benefits of PowerPoint
PowerPoint is a very popular presentation software and for a good reason. It offers numerous benefits for users, from easy collaboration to ease of use. These are some of the key benefits of PowerPoint.
![define presentation in computer Benefits of PowerPoint](https://www.theknowledgeacademy.com/_files/images/What_is_PowerPoint%27s_key_benefits%281%29.png)
1) Visual appeal : Microsoft PowerPoint allows you to create visually appealing presentations with its wide range of design tools and features. You can use templates, themes, and customisable layouts to make your slides visually engaging and professional .
2) Easy to use : PowerPoint has a user-friendly interface, making it accessible to users of all levels. The intuitive tools and straightforward navigation make it easy to create, edit, and deliver presentations efficiently .
3) Flexibility : PowerPoint provides flexibility in terms of content creation. You can include various types of content, such as text, images, charts, graphs, videos, and audio files, to enhance your message and engage your audience effectively.
4) Organisation and structure : PowerPoint offers features to help you organise and structure your content. You can create multiple slides, use slide masters for consistent formatting, and arrange the sequence of slides to create a logical flow .
5) Presenter tools : PowerPoint includes built-in presenter tools that aid in delivering presentations smoothly. You can use presenter view to see your notes and upcoming slides while your audience sees only the presentation. Additionally, features like slide transitions and animations add visual interest and help you control the flow of information .
Land the job with ease! Learn how to ace your PowerPoint interview with tips to create slides that leave a lasting impression!
6) Collaboration and sharing : PowerPoint allows for easy collaboration and sharing of presentations. Several users can simultaneously work on the same presentation, making it convenient for team projects. You can also share your presentations via email, cloud storage, or online platforms, ensuring easy access for viewers .
7) Integration with other tools : PowerPoint can seamlessly integrate with other Microsoft Office applications, such as Word and Excel. You can import data and charts from Excel or copy and paste content between different Office applications, saving time and effort .
8) Presenter-audience interaction : PowerPoint provides features that facilitate interaction between the presenter and the audience. You can include interactive elements like hyperlinks, buttons, and quizzes to engage your audience and make your presentations more dynamic.
9) Portable and accessible : PowerPoint presentations can be saved in various formats, such as .pptx or .pdf, making them easily accessible on different devices. This portability allows you to deliver presentations on laptops, tablets, or even projectors without compatibility issues .
10) Time and effort savings : PowerPoint simplifies the process of creating presentations, saving you time and effort. The pre-designed templates, slide layouts, and formatting options enable you to create professional-looking presentations efficiently .
Keynote vs. PowerPoint : Discover which tool is best for your presentations! Click to compare features and make the right choice!
Tips for Creating Effective PowerPoint Presentations
PowerPoint presentations can be powerful tools for communicating information and engaging an audience. Consider the following PowerPoint Tips to create effective presentations .
![define presentation in computer Tips for Creating PowerPoint Presentations](https://www.theknowledgeacademy.com/_files/images/What_is_PowerPoint_Tips_for_creating_presentations.png)
1) Simplicity is key : Keep your slides clean and uncluttered. Use concise bullet points and simple visuals to convey your message effectively .
2) Visuals matter : Incorporate relevant, high-quality visuals such as images, charts, and diagrams to enhance understanding and engagement .
3) Limit text : Avoid overwhelming your audience with excessive text on slides. Use brief phrases or keywords to communicate key points .
4) Choose legible fonts : Opt for clear and readable fonts that are easy to read, even from a distance. Maintain consistency in font styles throughout your presentation .
5) Consistent design : Maintain a consistent design theme, including colours, fonts, and layout, to create a visually appealing and professional presentation.
6) Emphasise important points : Use visual hierarchy techniques, such as font size, colour, and formatting, to draw attention to essential information .
7) Use transitions and animations sparingly : Incorporate slide transitions and animations thoughtfully, focusing on enhancing content and transitions without distracting the audience .
8) S lide notes for guidance : Utilise the slide notes feature to include additional details, explanations, or reminders for a well-prepared and confident presentation.
9) Practice and time yourself : Rehearse your presentation to ensure smooth delivery and stay within the allocated time. Practice helps you refine your content and delivery.
10) Engage the audience : Encourage audience participation through interactive elements, questions, or discussions to foster engagement and make your presentation more memorable.
By implementing these tips, you can create effective MS PowerPoint presentations that capture attention, communicate information clearly, and engage your audience effectively.
Google Slides vs. PowerPoint : Which is best for you? Click to compare features and choose the right tool for your next presentation!
Alternatives to PowerPoint
Most of you are used to using PowerPoint for your presentation needs since it was the first option available to us through our academics. However, if you wish to check out alternative options to Powerpoint know if they work better for you, here are ten options that is worth a short:
5) Slidebean
6) Zoho Show
7) Google Slide
9) Beautiful.ai
10) Microsoft Sway
Conclusion
This blog walked you through What is PowerPoint and how it can aid you in curating compelling visual representations of the message you wish to get across. We discussed it features and the process of how you can create presentations on PowerPoint. Now take what you know and run with it explore your options with your templates and building new ones, let your creativity take its course.
Learn how to create customised slide shows in MS PowerPoint with our Microsoft PowerPoint MO300 Training .
Frequently Asked Questions
Well, making a presentation can be tricky business. Here are some of the common mistakes people make:
1) Adding too much text! The presentation needs to have brief and simple points you elaborate on in person.
2) Bad colour schemes for template and font colour. Sometimes the clash of colour may make the text illegible.
3) Too many elements! Crowding of elements may lose your audience’s attention.
Yes, you most definitely can! You can use PowerPoint online with a Microsoft Office 360 plug in that allows you to use all Microsoft applications on your browser.
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What is Presentation Software?
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Why a great presentation software is crucial to the success of organization
Any experienced salesperson knows that words can only get you so far. You can articulate the features and benefits of your product or service to perfection. But eventually, the prospect will want to see it for themselves.
This is especially true in the world of software. Where users spend hours navigating apps, sites, and programs as part of their daily responsibilities.
According to research gathered by 3M (known for their invention of the Post-It Note) visuals are processed by the human brain 60,000 times faster than text.
Presentations can truly make or break a prospect’s experience with your brand. A great presentation is engaging and conveys value through visuals. And it helps prospects visualize themselves as beneficiaries of your product or service.
What is presentation software?
A presentation software (sometimes called a presentation program) is a digital tool. It utilizes sequences of graphics, text, audio, and video to accompany a spoken presentation. These sequences, often called slides, are consolidated in virtual files called “slide decks.”
Presentation software across the web vary greatly in their capabilities, but they must offer at least three essential features:
- A text editor with custom formatting
- A means of inserting, editing, and resizing digital graphic
- A slideshow system for displaying these visuals sequentially
Some presentation programs, like Microsoft PowerPoint, must be downloaded onto a computer’s hard drive before they can be used. Others, like Google Slides and Prezi, can be accessed from an internet browser.
![define presentation in computer](https://accent-technologies.com/wp-content/uploads/2020/06/BlogPage_PresentationSoftware_Image1.png)
Why is a Good Presentation Software Important?
Oftentimes, if a prospect agrees to view a presentation, you’ve at least piqued their interest.
You’ve likely spent some time on the phone or exchanged a few emails. Perhaps the prospect has visited your website a couple times. They’re likely not sold on you and actively forming their opinion of your brand.
This is why it’s imperative that your first presentation is a slam dunk. When a prospect sees you, your brand, and your product on display, you want them to leave excited for the benefits you can offer them.
A great presentation software gives you the tools and functionality you need to create a winning presentation. And create it quickly and easily.
In addition to usability, below are more benefits a good presentation software can bring to your organization.
Consolidation of information
A great slide deck combined with quality content is often one of the best single sources of sales information in your company.
Most sales decks contain a complete pitch all the way from pain point identification to feature/benefit pairings. Testimonials, best practices, and case studies are often scattered throughout.
This means you have a single file you can hand off to new sales reps for training. Or, if you need to pull a testimonial from a happy customer, you can find it in the slide deck. This one-stop shop for valuable sales information is made possible by a good presentation software.
Mobility for reps on the go
If your sales reps are doing a lot of physical site visits, having a mobile sales presentation that they can carry around in their pockets is a whole lot easier than lugging around a laptop. Almost every modern presentation software offers robust mobile functionality.
Having the consolidated information mentioned in the last point available at all times is a powerful asset for the rep doing on-site visits or demos.
For an example of how impactful a mobile presentation can be, check The Real Problem of Humanity as it pertains to technology by Tristan Harris.
Consistency across the team
Most presentation solutions allow for the creation of custom templates. This, combined with a “master slide deck” means that you can ensure greater alignment across your sales reps. This, with a content management platform , means your content is version-controlled and up-to-date. Which is important as its being presented to prospects.
Rapid content personalization
Let’s say you’re about to hop on a presentation call with a prospect. Right before the call, you receive an email from him letting you know his boss will be on the call as well. As it turns out, she’s particularly interested in one specific feature of your product.
With a great presentation tool, you can edit slides immediately (often from your mobile device, if needed). You can also delete, append, or customize information. This allows you to quickly tailor your messaging and visuals to fit the needs of a particular prospect or market segment.
Firsthand feedback from prospects
There are a lot of advantages of making sales presentations a two-way conversation as opposed to a monologue. Even if you can’t meet in person, real-time verbal feedback from prospects is incredibly valuable information.
A good sales rep will listen closely for clues that certain slides are holding the attention of the audience. These are moments that likely deserve to be highlighted or more deeply articulated.
A great presentation software will allow you to add slides, write copy, and format visuals immediately after the prospect hangs up. All while the information is fresh in the presenter’s mind. That way you can elevate their points of interest.
Thus, an easy-to-use presentation software is key to a sales team’s ability to quickly iterate on and improve effective content.
Getting the Most Out of Your Presentation Software
Vastly more important than your tool of choice is how you use it. Modern presentation software can produce razor-sharp, engaging presentations that convert prospects to sales. But they’re also capable of producing abominations that no prospect should ever see.
Abide by the following guidelines and you’ll be on the right track. Not only to avoid common presentation pitfalls, but also to help your message stick.
Utilize your Notes section
While a more conversational tone is obviously the goal, hitting all the important beats of a sales presentation from memory can be tough. This is where presentation notes come in handy.
Whether it’s a word-for-word script or bullet points, every presentation software offers the ability to write formatted notes associated with your slide decks.
When you present, these notes will be visible to you alone. This is especially useful when delivering presentations remotely over the web. If you’re going to read a word-for-word script, be sure to add some inflection and natural pauses to avoid sounding robotic.
Utilize grids when formatting visuals
Pixelated graphics and misaligned visuals in slide decks can make you look like an amateur. Which is not the message you want to send to your audience.
It’s safe to say that most sales reps are not also trained graphic designers. It’s all the more important that we rely on grids to line up our images in an aesthetically-pleasing way.
All modern presentation tools offer some sort of grid for optimal image placement. Cross-referencing your visuals against the grid takes mere minutes. But it could potentially save you embarrassment and help build credibility with your prospect.
Tell a story
Real-life stories are what captivate and unite humans. It’s been neurologically proven that stories engage more areas of the brain than the parts that store and recall facts. In fact, science shows us that our brains don’t distinguish between hearing a story and actually experiencing it.
That means your prospect will tune out if you’re reciting a laundry list of features and benefits. They’re more likely to stay engaged if you tell a real story of how your product helped a real person.
This also means that when you describe a real-life pain point of someone in a similar position, the odds are high that your prospect will feel that pain. It follows that they’ll also feel a greater urgency for whatever you’re offering.
The Hero’s Journey is a popular storytelling framework that’s been used ever since humans could communicate with drawings on cave walls. Using this template is one of the most effective ways to integrate storytelling into your presentations. So, try making them the hero, not your product.
Keep it simple
Keep the amount of information you give the prospect down to a few important things. Don’t burry the resources they need to see with lots of little insignificant things. Don’t get bogged down in feature explanations. Keep things brief and high-level. If you have to ask yourself if you should cut a section, the answer is yes.
Avoid animations (unless they’re custom)
As a general rule, when animations in presentations are good, they’re really good. When they’re bad, though, they’re really bad. I have seen some beautiful animations done in PowerPoint for large-scale conference presentations. Important note: they were created by a trained graphic designer with weeks of prep time and years of experience.
If you don’t have time or expertise to make your animations great, keep them simple and minimal. Or avoid them altogether. The animation presets in modern presentation tools are guaranteed to make your content look cheap.
The occasional fade-in can be tasteful. But beyond that, it’s probably wise to stay away from any distracting spins, swipes, or bounces.
Rehearse on your target machine
This tip is more about technology than technique. I can’t count how many times I’ve been in the audience of a presentation where the presenter advances to a broken or unformatted slide. “Whoa,” they say. “That’s so weird. That worked on my computer.”
Perhaps you’ve experienced the same thing. It’s definitely not something you want your prospect experiencing as they’re forming their opinion of your brand.
So, if you’re building a presentation on your home PC to transfer to your work laptop, make sure you test it on your work laptop before unveiling to the world. It seems obvious, but it takes mere minutes to troubleshoot and could save you a sale and a stressful situation.
Start with a template
A great way to ensure aesthetic consistency and alignment is a custom template. One that’s designed with your organization’s branding. If you don’t have an in-house designer, there will be an initial investment. But it’s well worth it considering it may be the first impression a prospect gets of your brand. As well as, how many eyeballs will be on your slides over time.
This will help you avoid the distraction of mismatched fonts and colors. But this will also help you ensure that every prospect gets a consistent experience, regardless of the presenter. Nothing is left up to chance.
Almost every modern presentation software has a “New from Template” or equivalent option. These save time during the start of each slide deck as well. Branded templates mean you’re never left wondering if your team has the right content.
Speaking of saving time, Accent Connect keeps all of your presentation decks neatly organized and updated. Your sales reps can access them from any device, anywhere, at any time.
To learn more about how we can help you optimize your presentation workflow and sell more effectively, reach out to our team today for a live demo .
By Accent Technologies
12th june 2020.
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Why Revenue Enablement is the Next Big Thing
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Creating an Effective Game Plan with Sales Battle Cards
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What is Business Analytics?
- What is PowerPoint? Video
- Create a presentation Video
- Choose the right view for the task Video
- Add and format text Video
What is PowerPoint?
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Note: Microsoft 365 Copliot coming soon in PowerPoint.
With PowerPoint on your PC, Mac, or mobile device, you can:
Create presentations from scratch or a template.
Add text, images, art, and videos.
Select a professional design with PowerPoint Designer.
Add transitions, animations, and cinematic motion.
Save to OneDrive, to get to your presentations from your computer, tablet, or phone.
Share your work and work with others, wherever they are.
PowerPoint help
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Sometimes abbreviated as PP or PPT , PowerPoint is a presentation program developed by Microsoft that creates a slide show of important information, charts, and images for a presentation. PowerPoint is frequently used for business and school presentations.
Where do you find or start PowerPoint?
- PowerPoint example.
- Benefits of PowerPoint.
- Related information.
If you have Microsoft PowerPoint or the entire Microsoft Office package installed in Microsoft Windows, you can find PowerPoint in your Start menu .
Realize that new computers do not include PowerPoint. It must be purchased and installed before it can run on your computer.
If you do not have PowerPoint and don't want to purchase Microsoft Office to get it, you can try using Google Slides , a free online presentation program similar to PowerPoint.
If PowerPoint is installed on your computer, but you can't find it in your Start menu, use the following steps to launch PowerPoint manually:
- Open My Computer .
- Click or select the C: drive . If Microsoft Office is installed on a drive other than the C: drive, select that drive instead.
- Navigate to the Program Files (x86) folder, then the Microsoft Office folder.
- If there is a root folder in the Microsoft Office folder, open that folder. Then open the OfficeXX folder , where XX is the version of Office (e.g., Office16 for Microsoft Office 2016). If there is no root folder, look for and open a folder with "Office" in the name.
- Look for a file named POWERPNT.EXE and double-click that file to start Microsoft PowerPoint.
Start PowerPoint without using a mouse
Follow these steps to launch PowerPoint without using a mouse.
- Press the Windows key .
- Type powerpoint .
- Select the PowerPoint entry in the search results using the arrow keys and press Enter to launch the PowerPoint application.
PowerPoint example
The picture below is an example of how Microsoft PowerPoint appears, with a red description in each major area.
![define presentation in computer Microsoft PowerPoint](https://www.computerhope.com/jargon/p/powerpoi.jpg)
PowerPoint slides may contain only text, or they can include pictures, videos, or animated text and images. Text may be formatted in the same ways as Microsoft Word , with custom color, size, and font type.
While the look and feel of PowerPoint has changed over the years, the functionality has remained mostly the same.
Microsoft PowerPoint files have the file extension .ppt or .pptx .
Benefits of PowerPoint
PowerPoint provides multiple benefits to users, including:
- It is widely used and considered the "standard" for presentation software. If you create a PowerPoint presentation, it's more likely to be easier for others to open and view.
- It includes many optional presentation features, including slide transitions, animations, layouts, templates, etc.
- It offers the option to export its slides to alternative file formats, including GIF (graphics interchange format) and JPEG (Joint Photographic Experts Group) images, MPEG-4 video, PDF (Portable Document Format), RTF (rich text format), WMV (Windows Media Video), and PowerPoint XML (extensible markup language).
Related information
- How to create or add a slide in Microsoft PowerPoint.
- How to insert a picture in Microsoft PowerPoint.
- How to add a video to a Microsoft PowerPoint presentation.
- How to insert a sound file into a PowerPoint presentation.
- How to add or remove animations in a PowerPoint slide.
- How to start and stop a PowerPoint slide show.
- Microsoft PowerPoint help and support.
- Software help and support.
Business terms , CamelCase , Computer abbreviations , File viewer , Google Slides , Notes Pane , Office , Office 365 , Office Online , Presentation program , Productivity tools , Software terms , Transition
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The Definition of a Slide (or Slides) in a PowerPoint Presentation
- Brock University
Presentation software such as PowerPoint generates a series of slides to accompany a human presenter or to be recorded as a stand-alone presentation. A slide is a single screen of a presentation, and every presentation is composed of several slides. Depending on the subject matter, the best presentations may consist of 10 to 12 slides to get a message across, but more may be needed for complex subjects.
Slides keep an audience's attention during a presentation and provide additional supporting information in textual or graphic format.
Selecting Slide Formats in PowerPoint
When you open a new PowerPoint presentation file, you are presented with a large selection of slide templates that you can choose from to set the tone for your presentation. Each template has a series of related slides in the same theme, color, and font choice for different purposes. You can choose a template and use only the additional slides that work for your presentation.
The first slide of a presentation is usually a title or introductory slide. It typically consists of text only, but it can include graphic elements or images as well. Subsequent slides are chosen based on the information to be transmitted. Some slides contain images, or charts and graphs.
Transitions Between Slides
Slides follow one after another during a presentation, either at a set time or when the presenter advances the slides manually. PowerPoint includes a large number of transitions you can apply to slides. A transition controls the appearance of one slide as it transitions to the next. Transitions include one slide morphing into another, a fade of one to another, and all sorts of special effects such as page curls or animated motion.
Although transitions add extra interest to a slide presentation, overdoing them by applying a different spectacular effect to each slide tends to look unprofessional and may even distract the audience from what the speaker is saying, so use transitions judiciously.
Enhancing a Slide
Slides can have sound effects attached to them. The sound effects list includes cash register, crowd laughing, drum roll, whoosh, typewriter and many more.
Adding motion to an element on a slide – a line of text or an image – is called animation. PowerPoint comes with a large selection of stock animations you can use to generate movement on a slide. For example, you can choose a headline and have it zoom in from the margin, spin around 360 degrees, flip in one letter at a time, bounce into position or one of many other stock animation effects .
As with transitions, don't use so many special effects that the audience is distracted from the content of the slide.
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Presentation Definition: A Comprehensive Guide
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Table of contents, unraveling the presentation definition, what is a presentation, historical roots: from latin to modern day, types and formats of presentations, enhancing presentation skills: a guide, presentation in the digital age: multimedia and keynote, the art of visual aids: graphs and more, presentation in different languages, presentation in literature and culture, effective presentation: tips and techniques, incorporating quizzes and group activities, presentation in educational contexts, synonyms and related terms, the thesaurus and vocabulary expansion, historical and specialized types of presentations, presentation in business: introducing a new product, word of the day: presentation, key points and summarization, cultural influences and adaptations, the role of technology, eye contact and body language, the art of storytelling, innovation and new products, speechify studio.
Unraveling the Presentation DefinitionPresentation - a word frequently used in English, Spanish, Latin, French, and Arabic contexts, but what does it exactly...
Presentation - a word frequently used in English, Spanish, Latin, French, and Arabic contexts, but what does it exactly mean? In this article, we delve into the definition of presentation , exploring its various facets and applications in different fields.
The Essence of Presentation: A Definition
A presentation is the act of presenting information or ideas to a group of people in a structured and deliberate manner, often with the aid of visual aids like PowerPoint, Keynote, or multimedia tools.
Presentations are a ubiquitous part of the professional, educational, and social landscape. The act of presenting, essentially communicating information and ideas to a group of people, has evolved significantly over time. This article explores the definition of a presentation, its various formats, the skills required to make it effective, and the nuances of a great presentation, all while weaving in an eclectic mix of keywords.
The Evolution from 'Praesentātiō' to 'Presentation'
In its essence, a presentation is the act of presenting or displaying information or ideas to an audience. The Oxford English Dictionary defines it as "the action or process of presenting something to someone." In Latin, the term stems from 'praesentātiō', denoting the action of placing before or showing. This definition has broadened in modern English to encompass various methods of showcasing information, whether it's a business pitch, an academic lecture, or introducing a new product.
The term has its origins in Latin ('praesentātiō'), evolving through various languages like French and British English, symbolizing the act of presenting, displaying, or giving something to others.
Diverse Formats for Different Needs
Presentations can vary in formats - from formal PowerPoint presentations to informal Prez (an informal abbreviation of presentation) discussions, each tailored to suit specific requirements.
Mastering the Art of Presentation
Presentations come in various formats, from the traditional speech to more contemporary multimedia showcases. PowerPoint, a widely used tool, allows the integration of text, images, and graphs to create visually appealing slides. Similarly, Apple's Keynote offers tools for creating impactful multimedia presentations. The inclusion of visual aids, like graphs and charts, enhances comprehension and retention. For those interested in learning Spanish, Arabic, or French, incorporating these languages in presentations can broaden audience reach.
Effective presentation skills involve a blend of clear communication, eye contact , engaging visual aids , and a confident delivery. These skills are crucial in both business and educational settings.
Embracing Technology for Impactful Presentations
In the era of digital communication, tools like multimedia presentations and Apple's Keynote software have become indispensable for creating dynamic and interactive presentations.
Using Graphs and Visuals Effectively
Effective presentations often include graphs and other visual aids to convey complex information in an easily digestible format, enhancing the audience's understanding.
A Multilingual Perspective
The concept of presentation transcends languages, from English to Arabic , each offering unique nuances in the art of presenting.
Presentation Copy and Beyond
The term also appears in literary contexts, such as a "presentation copy" of a book, and in cultural scenarios like a "breech presentation" in childbirth, where the baby is positioned to exit the birth canal feet first.
Crafting an Impactful Presentation
An effective presentation is more than just delivering facts; it involves engaging storytelling, structured key points , and the ability to connect with the audience.
To deliver an effective presentation, certain skills are paramount. English, being a global lingua franca, is often the preferred language for presentations. However, the ability to present in multiple languages, like Spanish or French, can be a significant advantage.
Eye contact is a crucial skill, establishing a connection with the audience and making the presentation more engaging. Additionally, the ability to read the room and adjust the presentation accordingly is vital.
Interactive elements like quizzes can transform a presentation from a monologue into a dynamic group activity. They encourage participation and can be especially effective in educational settings. Quizzes can also be used in business presentations to gauge audience understanding or to introduce a new product.
Learning Through Presentations
In educational settings, presentations are used as a tool for teaching and assessment, often involving quizzes and interactive sessions to enhance learning.
Exploring Synonyms and the Thesaurus
The thesaurus offers a range of synonyms for 'presentation,' such as exhibition, demonstration, and display, each with slightly different connotations.
Utilizing a thesaurus can enrich presentation language, offering synonyms and example sentences to clarify points. The 'word of the day' concept, often found in English learning resources, can be an interesting addition to presentations, especially in multilingual contexts.
The term 'presentation' also has specialized meanings. In historical contexts, a 'presentation copy' refers to a book or manuscript gifted by the author. In obstetrics, 'breech presentation' denotes a situation where the baby is positioned to exit the birth canal feet or buttocks first. Understanding these specialized definitions enriches the overall grasp of the term.
The Role of Presentation in Business
In business contexts, presentations are crucial for scenarios like introducing a new product , persuading investors, or communicating with stakeholders.
Expanding Vocabulary with 'Presentation'
In language learning, 'presentation' can be a word of the day , helping learners understand its usage through example sentences and pronunciation (notated as /ˌprez.ənˈteɪ.ʃən/ in English).
An effective presentation distills complex information into key points, making it easier for the audience to remember the most important takeaways. Summarization skills are critical in achieving this clarity.
The concept of presentations varies across cultures. In Arabic-speaking countries, the style of presentation might differ significantly from that in English-speaking contexts. The benefice of understanding cultural nuances cannot be overstated, as it can significantly impact the effectiveness of a presentation.
Technology, particularly multimedia, plays a pivotal role in modern presentations. From PowerPoint slides to advanced software like Keynote, the use of technology has revolutionized the way information is presented. The integration of videos, sound, and interactive elements makes presentations more engaging and memorable.
In delivering a presentation, non-verbal cues like eye contact and body language are as important as the spoken content. Maintaining eye contact with the audience establishes a connection and keeps them engaged. Similarly, confident body language can convey authority and enthusiasm.
A great presentation often resembles storytelling. It's not just about relaying facts; it's about weaving a narrative that resonates with the audience. This involves understanding the audience's needs and interests and tailoring the content accordingly.
Presentations are often the first introduction of a new product to the market. The effectiveness of these presentations can make or break the product's success. Highlighting the unique features and benefits in a clear, compelling manner is crucial.
The Power of Presentation
Presentations are a powerful tool for communication and education. Whether in a formal business setting or an informal educational environment, mastering the art of presentation can lead to more effective and impactful communication.
1. Oxford English Dictionary
2. Merriam-Webster Thesaurus
3. Apple Keynote User Guide
4. Presentation Techniques in Educational Literature
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## Frequently Asked Questions About Presentations
### What is in a presentation?
A presentation typically includes a combination of spoken words and visual aids such as PowerPoint slides, graphs, or multimedia elements. It's an organized way to convey information or ideas to a group of people.
### What is meant by giving a presentation?
Giving a presentation refers to the act of presenting information or ideas to an audience. This act, known in various languages including English, Spanish, and French as 'presentation' (or 'praesentātiō' in Latin), involves communication skills, visual aids, and sometimes interactive elements like quizzes.
### What makes a good presentation?
A good presentation effectively communicates key points, engages the audience through eye contact and clear speech (often practiced as a 'word of the day' in English classes), uses visual aids like graphs, and is well-structured. Effective presentation skills are crucial for this.
### What are the types of presentation?
There are various types of presentations, including formal business presentations (often using PowerPoint or Keynote), educational lectures, sales pitches for a new product, and informal talks. Each type uses different formats and approaches.
### What are the 4 parts of a presentation?
The four main parts of a presentation are the introduction, the main body, the conclusion, and the Q&A session. Each part plays a vital role in delivering an effective presentation.
### What are the three things that a good presentation should do?
A good presentation should inform, engage, and persuade or inspire the audience. It's about more than just delivering facts; it's an act of communication that can change perspectives or encourage action.
### How is a presentation linked with multimedia?
Presentations often use multimedia elements like videos, audio clips, and animated graphs to enhance the viewer's understanding and engagement. Multimedia tools like PowerPoint and Keynote are widely used in creating dynamic presentations.
### How long should a presentation be?
The length of a presentation can vary, but it's typically between 15 to 30 minutes. The duration depends on the context and the amount of information to be covered. It's important to keep presentations concise to maintain the audience's attention.
These answers incorporate various aspects of presentations, including their definition, formats, and the skills required, in multiple languages and contexts, as seen in resources like Oxford dictionaries and thesaurus.
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What are Presentation Graphics?
Pre-requisites: Introduction to Computer Graphics
Graphics are defined as any sketch or a drawing or a special network that pictorially represents some meaningful information. Computer Graphics is used where a set of images needs to be manipulated or the creation of the image in the form of pixels and is drawn on the computer. Computer Graphics can be used in digital photography, film, entertainment, electronic gadgets, and all other core technologies which are required. It is a vast subject and area in the field of computer science. Computer Graphics can be used in UI design, rendering, geometric objects, animation, and many more.
Presentation graphics provides predefined backgrounds and simple page layouts to help in the creation of slides. These slides can be moved automatically within seconds.
Slides:
Slides mean we have text, graphics, audio clips, video clips, animations, and other effects Presentation graphics is also known as Presentation Software. The best example of presentation graphics is Microsoft PowerPoint.
In recent days we have a new presentation tool that is: our Web browser and that is for creating Web pages, like Microsoft’s FrontPage and Adobe’s PageMill.
Rules to Design Presentation:
- Keep it simple: Make it simple to understand. It only contains information regarding your topic.
- Correct Spelling: We have to be careful with the spelling that we have written.
- Consistency: There is need to be continuous flow from one slide to another.
- Don’t put too much on a Slide: Don’t write too much. just give a brief description and important points.
- Use Fonts Properly: Only you can use two font styles in the presentation.
- Find Your Equipment: First, you have to be confident with your topic and details about it.
Uses:
Presentation graphics programs are mainly concerned with the display of graphs and charts but now allow users to attach anything from text to animations. When Compared to other programs like Excel, PowerPoint follows a slideshow format.
Applications:
In the following areas we can use presentation software:
- Google Slides
- Microsoft Office
- WPS Office
- Photo Slideshow with Music
Advantages:
- Less Cost: The cost is low to use presentation software
- Logical Ideas: Tables and graphs are used to represent information then a logical order is created to give a clear idea for viewers.
- Acceptability: By using this busy person can easily get an idea about the topic.
Disadvantages:
- Time-taking process. It needs more time to prepare.
- Data can sometimes be lost.
- Errors and Mistakes can occur during design.
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A presentation program is a program that helps create a slideshow that addresses a topic. Presentation programs can be used in businesses and schools for discussing a topic or for teaching. Often, the presenter uses a projector to project the slideshow up on to screen that everyone can see. Below is an example of Microsoft PowerPoint, a ...
A presentation is a slide-based visual storytelling aid. It's used for transferring information and emotion to an audience with visual, vocal, and textual communication. The purpose of a presentation is to help the audience understand a subject matter. Presentations are used in business, academics, and entertainment.
LibreOffice Impress, one of the most popular free and open-source presentation programs. In computing, a presentation program (also called presentation software) is a software package used to display information in the form of a slide show.It has three major functions: [1] an editor that allows text to be inserted and formatted; a method for inserting and manipulating graphic images and media ...
Presentation software, also known as graphics presentation applications or presentation graphics programs, is a category of software used to create content where information is often represented in a graphical or visual way. A variety of presentation software is available to help tell a story or support written information using pictures ...
Presentation software is designed to allow the user to present information in an engaging way with text, pictures, sound, and video. It is a way to communicate ideas in a powerful, organized manner. It utilizes sequences of slides that accompany a spoken presentation. The presentation may also be recorded and posted online.
Presentation software is a category of application software that is specifically designed to allow users to create a presentation of ideas by stringing together text, images and audio/video. The presentation tells a story or supports speech or the presentation of information. Presentation software can be divided into business presentation ...
A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team. A presentation can also be used as a broad term that encompasses other 'speaking engagements' such as making a speech at a wedding, or getting a point across in a video conference.
The definition or meaning of a formal presentation is a presentation that one has had time to prepare for. One has generally been asked in advance to give the presentation, and one has practiced ...
PowerPoint is a presentation program developed by Microsoft. It is included in the standard Office suite along with Microsoft Word and Excel. The software allows users to create anything from basic slide shows to complex presentations. PowerPoint is often used to create business presentations, but can also be used for educational or informal ...
A presentation program is commonly used to generate the presentation content, some of which also allow presentations to be developed collaboratively, e.g. using the Internet by geographically disparate collaborators.Presentation viewers can be used to combine content from different sources into one presentation. Some of the popular presentation products used across the globe are offered by ...
Presentation preparation and formatting is quite a common task, which is often has to be done in a wide variety of areas. A lot of services have been developed to facilitate this task, so we are going to discuss the major ones below. They offer a convenient and simple way of creating a presentation on your computer. PowerPoint
The meaning of PRESENTATION is the act of presenting. How to use presentation in a sentence.
Some presentation softwares do animations better than others (no, we aren't going to name any names). Your animations should be subtle, but effective. The last thing you want is your animations to give the audience motion sickness. But when done correctly, dynamic animations build in a way that directs the audience's attention back to your ...
Sienna Roberts 16 August 2023. PowerPoint is a presentation software developed by Microsoft, which allows users to create, edit, and deliver visually engaging slideshows, whether you're a student, professional, or simply curious, explore the power of Microsoft PowerPoint and learn how you can create impactful presentations effortlessly.
A presentation software (sometimes called a presentation program) is a digital tool. It utilizes sequences of graphics, text, audio, and video to accompany a spoken presentation. These sequences, often called slides, are consolidated in virtual files called "slide decks.".
With PowerPoint on your PC, Mac, or mobile device, you can: Create presentations from scratch or a template. Add text, images, art, and videos. Select a professional design with PowerPoint Designer. Add transitions, animations, and cinematic motion. Save to OneDrive, to get to your presentations from your computer, tablet, or phone.
PowerPoint. Updated: 09/12/2023 by Computer Hope. Sometimes abbreviated as PP or PPT, PowerPoint is a presentation program developed by Microsoft that creates a slide show of important information, charts, and images for a presentation. PowerPoint is frequently used for business and school presentations.
Advantages of PowerPoint Presentation (PPT) 1. Features: There are a wide range of advanced features that includes various options for designs and animations. This helps in creating even complex presentations. 2. Offline Access: PowerPoint can also be used without internet connection. It just needs to be installed on the computer.
The Definition of a Slide (or Slides) in a PowerPoint Presentation. Presentation software such as PowerPoint generates a series of slides to accompany a human presenter or to be recorded as a stand-alone presentation. A slide is a single screen of a presentation, and every presentation is composed of several slides.
In its essence, a presentation is the act of presenting or displaying information or ideas to an audience. The Oxford English Dictionary defines it as "the action or process of presenting something to someone." In Latin, the term stems from 'praesentātiō', denoting the action of placing before or showing.
Presentation skills are the abilities and qualities necessary for creating and delivering a compelling presentation that effectively communicates information and ideas. They encompass what you say, how you structure it, and the materials you include to support what you say, such as slides, videos, or images. You'll make presentations at various ...
Presentation graphics provides predefined backgrounds and simple page layouts to help in the creation of slides. These slides can be moved automatically within seconds. Slides: Slides mean we have text, graphics, audio clips, video clips, animations, and other effects Presentation graphics is also known as Presentation Software.
Responsibilities:Conduct in-depth analysis of digital data to uncover key insights, trends, and opportunities across various digital channels, including websites, mobile apps, and social media platforms.Collaborate with cross-functional teams to define digital performance metrics, KPIs, and success criteria, and ensure proper tracking and data collection.Utilize web analytics tools (e.g ...